2026-005 Lead Abatement - 30 Howard Street

Economic and Community Development
BID NO. _______________
FOR
CITY OF LEWISTON
LEAD ABATEMENT - _______________________

BID NO.____________
DATE:______________
CITY OF LEWISTON, MAINE
NOTICE TO CONTRACTORS
The City of Lewiston is accepting sealed proposals for the Lead Abatement for ________________. which
consists of complete paint removal, encapsulation, enclosure, and/or whole component removal of lead-
based paint hazards as identified in the lead based-paint inspection report and other incidental work as may
be necessary to satisfactorily complete the project as outlined or implied in the Design Specifications.
Bids will be received at the office of the Purchasing Agent until _______ p.m. on _______________, and
then, at said office, publicly opened and read aloud.
Interested bidders must register with the Purchasing Agent either through direct response to the City's
RFP solicitation at mryerson@lewistonmaine.gov or by contacting the Purchasing Agent, Allen Ward at 207-
513-3040 or award@lewistonmaine.gov to be added to the bidders list.
A mandatory pre-bid meeting will be held on __________________ at ________ onsite at
_______________ St. Lewiston, Maine. The contact for the walk through will be Mansour El-Alwi, Lead
Program Manager, MEl-Alwi@lewistonmaine.gov and phone: 207-513-3126 ext.3233.
Each bidder is required to state in his/her Proposal his/her name and place of residence and the names of all
persons or parties interested as principals with him/her; and that the proposal is made without any
connection with any other bidder making any proposal for the same work; and that no person acting for or
employed by the City of Lewiston is directly or indirectly interested in the proposal or in any contract which
may be entered into to which the proposal relates, or in any portion of the profits therefrom, except as
provided by the City Charter.
The proposal must be signed by the bidder with his/her full name and address and be enclosed in a sealed
envelope. The sealed envelope shall be marked with the name and address of the bidder and entitled:
PROPOSAL FOR
Lead Abatement - ______________________
and addressed to: "Purchasing Agent, City Hall, Lewiston, Maine". If the proposal is forwarded by mail, the
sealed envelope containing the proposal and marked as above must be enclosed in a second envelope which
shall be addressed to: "Purchasing Agent, City Hall, 27 Pine Street, Lewiston, Maine
04240." All mailed proposals should be sent by registered mail to ensure delivery.
Bids and Proposals are considered public documents and maybe reviewed by others including competitors
Any bidder may withdraw his/her proposal prior to the scheduled time for the opening of proposals upon
presentation to the Purchasing Agent of a request, in writing, to do so. Any bidder who withdraws his/her
proposal within thirty (30) days after the actual opening thereof shall be considered to have abandoned
his/her. Any proposal received after the scheduled opening time will not be considered.
The City reserves the right to negotiate with the low bidder to bring projects down to within budget.
The Finance Committee reserves the right to waive any formality and may consider as informal any Proposal
not prepared and submitted in accordance with these provisions. The Finance Committee reserves the right
to accept any Proposal or reject any or all Proposals if it is deemed to be in the public interest to do so.
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The contract must be signed within ten (10) days, Saturdays, Sundays, and holidays excluded, after
the date of notification to the winning bidder by the Purchasing Agent of the acceptance of his/her proposal
and readiness of the contract to be signed. If the bidder fails or neglects, after such notification, to execute
the contract, the Finance Committee may determine that the proposal has been abandoned; and in such
case, the bid security accompanying the Proposal shall be forfeited to the City of Lewiston.
The work must be commenced within ten (10) days after the date of the Contract signing unless
otherwise specified in the Specifications or directed by the Purchasing Agent, in writing, and is to be
continued with diligent regularity until its completion within the time limit specified.
All proposals must be made on the blank Proposal Form found in the Contract Documents, or as
otherwise provided for in the Specifications. Bidders shall state prices for each separate item of work as
called for in the Proposal Form. These prices are to cover all the expenses incidental to the completion of
the work in full conformity with the Contract Documents.
Bidders shall provide a statement of qualifications to perform the desired Scope of Work including
evidence of personnel to be assigned to this project and their required licenses (or stated commitment to
being licensed prior to project start) and demonstrate capacity to complete this project's scope of service
(or submitted plan to hire personnel with their required licenses mentioned above). Section 3 worker
requirements are in effect for contracts with over $100,000 Lead Grant funds.
Bidders shall provide an estimated time to acquire the materials and your schedule to perform the work.
The prices must be stated both in words and figures. Should a discrepancy be found between the prices
written in words and the prices written in figures, the prices written in words shall govern. Proposals which
do not contain prices for all items which are called for or which otherwise are not in conformity with this
Notice may be rejected.
Each bidder shall make his/her Proposal from his/her own examinations and estimates, and shall not hold
the City, its agents or employees responsible for, or bound by, any schedule, estimate, sounding, boring, or
any plan of any thereof; and shall, if any error in any plan, drawing specifications or direction relating to
anything to be done under this contract comes to his/her knowledge, report it at once, in writing, to the
Lead Program Manager.
All materials and labor required to complete the work will be supplied by the Contractor unless otherwise
provided for in the Supplemental Specifications. The cost and expense of all the necessary labor, tools and
equipment required to complete the work shall be included in the prices stated in the Proposal.
The City may set off any unpaid taxes, fees, other charges or other amounts owed by the contractor against
the contract price, in full or partial satisfaction.
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Plans and Specifications can be obtained free of charge on the City of Lewiston website under Finance
Dept./Bids and Awards (lewistonmaine.gov)
The Design Specifications delineate the particular project to which the Contract Documents pertain. Should
any discrepancy be found to exist between the Design Specifications and the Standard Specifications, the
Design Specifications shall govern.
The Lead Program Manager may make such investigations as it deems necessary to determine the ability
of the bidder to perform the work, and the bidder shall furnish to the Lead Program Manager such information
and data for this purpose, within the statement of qualifications. The Lead Program Manager reserves the
right to reject any bid if the evidence submitted by, or the investigation of such bidder, fails to satisfy the
Lead Project Manager that such bidder is properly qualified to carry out the obligations of the Contract and
to complete the work contemplated therein.
The investigations of the bidder by the Lead Program Manager will seek to determine whether the
organization is adequate in size and experience and whether available equipment and financial resources
are adequate to assure the Owner that the work will be completed at a rate consistent with the completion
date set forth in the Proposal. The amount of other work to which the bidder is committed will also be a
consideration in establishing that a Contractor is a " responsible bidder" in conformity with the requirements
of the Contract.
All questions by prospective bidders as to the interpretations of the Notice to Contractors, Forms of the
Proposal, Plans, or Specifications must be submitted in writ ing to Mansour El-Alwi, Lead Prog ram
Manager, 27 Pine St., Lewiston, Maine, 04240 or by email at MEl-Alwi@lewistonmaine.gov at least five (5)
days before the date herein set for the opening of bids. An interpretation of all questions so raised which, in
his/her opinion, require interpretation, will be sent to all eligible bidders and posted on the City's Web page
as a numbered Addendum no later than three (3) days prior to the scheduled opening of the proposals.
Bidders shall acknowledge receipt of all Addenda in the space provided therefore in the Proposal Form,
whether the Addenda are in response to the questions or otherwise issued by the City and whether the
Addenda are received by mail, email or telephone. Failure of any bidder to receive any such addendum or
interpretation shall not relieve such bidder from any obligation under his/her bid as submitted. All Addenda
so issued shall become part of the Contact Document
At the time of the bid opening, each bidder will be presumed to have read and to be thoroughly familiar with
the contract documents (including all addenda). The failure or omission of any bidder to receive or examine
any form, instrument, or document shall in no way relieve any bidder from the obligation in respect to
his/her bid.
If the Bid Price of any or several bid items submitted with this Proposal appear to be extremely low or
high, compared to the actual cost of performing the work, the Bidder may be asked to explain, in writing,
how the work in question is to be performed at the price or prices bid before a decision is made by the City
to award a Contract or reject the Bid.
Proposals will be considered irregular and will be rejected for the following reasons:
A. If the Proposal is on a form other than that furnished by the City or if the form is altered in any way.
B. If there are unauthorized additions, conditional or alternate bids, or irregularities of any kind which may
make the Proposal incomplete, indefinite, or ambiguous as to its meaning.
C. If the Bidder adds any provisions reserving the right to accept or reject an award or to enter into a
Contract pursuant to an award.
D. If the Proposal does not contain a unit price for each pay item listed unless otherwise specified.
E. If any of the bid prices are unbalanced, or do not reflect the actual cost required to perform the work,
as outlined in the Plans and Specifications.
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FEDERAL CONDITIONS
1.0 - ADMINISTRATIVE, CONTRACTUAL, AND LEGAL REMEDIES
Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount
determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council
(Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in
instances where contractors violate or breach contract terms, and provide for such sanctions and penalties
as appropriate.
2.0 - TERMINATION
All contracts in excess of $10,000 must address termination for cause and for convenience by the non-
Federal entity including the manner by which it will be effected and the basis for settlement.
3.0 - EQUAL EMPLOYMENT OPPORTUNITY AND MERIT-BASED EMPLOYMENT
Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally
assisted construction contract" in 41 CFR Part 60-1.3 must include the clause provided under 41 CFR 60-
1.4(b), in each of its government contracts. Executive Order 14173 "Ending Illegal Discrimination and
Restoring Merit-Based Opportunity" (b) The Federal contracting process shall be streamlined to enhance
speed and efficiency, reduce costs, and require Federal contractors and subcontractors to comply with our
civil-rights laws. Reference 41 CFR part 60, for the most up-to-date guidance and contractual regulations
on this topic.
4.0 - DAVIS-BACON ACT (not required for the Lead Hazard Reduction grant unless combined with
other federal funding programs)
Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all
prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision
for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by
Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts
Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must
be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified
in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage
determination issued by the Department of Labor in each solicitation. The decision to award a contract or
subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity
must report all suspected or reported violations to the Federal awarding agency. The contracts must also
include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented
by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or
Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in
the construction, completion, or repair of public work, to give up any part of the compensation to which he
or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the
Federal awarding agency.
5.0 - CONTRACT WORK HOURS AND SAFETY ACT
Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts
awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or
laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by
Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must
be required to compute the wages of every mechanic and laborer on the basis of a standard work week of
40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated
at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours
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in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that
no laborer or mechanic must be required to work in surroundings or under working conditions which are
unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or
materials or articles ordinarily available on the open market, or contracts for transportation or transmission
of intelligence. The Copeland Anti-Kickback Act requires that workers be paid at least once a week, and
without any deductions or rebates except permissible deductions.
6.0 - RIGHT TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT
Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of
"funding agreement" under 37 CFR 401.2 (a) and the recipient or subrecipient wishes to enter into a
contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment
or performance of experimental, developmental, or research work under that "funding agreement," the
recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made
by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements," and any implementing regulations issued by the awarding agency.
7.0 - CLEAN AIR ACT
Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387),
as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that
requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as
amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the
Regional Office of the Environmental Protection Agency (EPA).
8.0 - DEBARMENT AND SUSPENSION
Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR 180.220)
must not be made to parties listed on the governmentwide exclusions in the System for Award Management
(SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3
CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension."
SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies,
as well as parties declared ineligible under statutory or regulatory authority other than Executive Order
12549.
9.0 - BYRD ANTI-LOBBYING AMENDMENT
Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding
$100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not
used Federal appropriated funds to pay any person or organization for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an
employee of a member of Congress in connection with obtaining any Federal contract, grant or any other
award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that
takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier
up to the non-Federal award.
10 - HUD SECTION 3 OF 1968 POLICY
For Projects using HUD funding combined with Housing Authority HUD funding, projects combined with HUD
Lead Grant Projects exceeding $100,000 in HUD funding, or where HUD CDBG funding exceeds $200,000
for a project. To the greatest extent feasible, and consistent with existing Federal, state, and local laws and
regulations, recipients covered by this subpart shall ensure contracts for work awarded in connection with
Section 3 projects are provided to Business Concerns that provide economic opportunities to Section 3
workers residing within the metropolitan area (or Non-metropolitan County) in which the project is located.
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11 - TITLE VI OF THE CIVIL RIGHTS ACTION OF 1964
(P.L. 88-352), as amended, (42 USC 2000d) and the requirements imposed by the Regulations of the
Department of Commerce (15 CFR Part 8) issued pursuant to that Title. In accordance therewith no person
in the United States shall, on the grounds of race, handicap, color, sex, national origin or familial status be
excluded from participation in, be denied the benefits or be otherwise subjected to discrimination under any
program or activity which is paid for with federal funds.
12 - REHABILITYTAION ACT OF 1973
29 USC 794, Executive Order 11914, Section 504. No otherwise qualified handicapped individual shall,
solely by reason of his/her handicap, be denied the benefits of, be excluded from participation in, or be
subjected to discrimination under any program or activity receiving federal financial assistance.
13 - THE AGE OF DISCRIMINATION ACT OF 1975
No person in the United States shall, on the basis of age, be excluded from participation or be denied the
benefits of, or be subjected to discrimination under, any program or activity undertaken with federal funds.
14 - SECTION 109 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
No person in the United States shall on the ground of race, color, national origin, or sex be excluded from
participation in, be denied the benefits of, or by subjected to discrimination under any program or activity
funded in whole or in part with funds made available under Title I of the Housing and Community
Development Act of 1974.
15 - TITLE IV OF THE LEAD BASED PAINT POISONING PREVENTION ACT
LEAD-BASED PAINT HAZARDS - The use of lead-based paint, that is any paint containing more than 1%
- lead by weight, is strictly prohibited from use on any interior surface or exterior surface in any building
being rehabilitated with funding from the Community Development program. Additionally, any evidence of a
health hazard, which is defined as cracking, scaling, peeling and loose lead-based paint must be treated to
prevent ingestion of the contaminated paint. It is further necessary to assume that any of the above
conditions constitute an immediate or potential hazard and must be corrected using appropriate methods.
16 - THE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT
OF 1970
(P.L. 91-646, as amended) 15 CFR Part 11 including amendments thereto and regulations there under, as
provided by 1 M.R.SA 901 et seq. The Contractor and Grantee will ensure that all work performed under
this agreement with be done in accordance with this act.
17 - THE NATIONAL ENVIRONMENTAL POLICY ACT OF 1969 (P.L.90-190); THE NATIONAL HISTORIC
PRESERVATION ACT OF 1966 (80 Stat 915, 16 USC 470)
The chief executive officer of the Grantee consents to assume the status of a responsible Federal official
under the National Environmental Policy Act of 1969 (NEPA) and other provisions of Federal law, as
specified in 24 CTR 58, which further the purposes of NEPA in the areas of historic preservation, noise
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control, floodplains, coastal zone and wetlands, air quality, wildlife, endangered species, solid waste
disposal, and environmental effects abroad. The chief executive officer is authorized and consents on behalf
of the Grantee and himself to accept the jurisdiction of the federal courts for the purpose of enforcement of
his responsibilities as such official.
18 - THE FLOOD DISASTER PROTECTION ACT OF 1963 (P/L/ 93-234) AS AMENDED
The Grantee will fulfill any flood insurance requirements under this Act and any regulations issued there
under which NOAA may issue.
19 - ARCHITECTURAL BARRIERS ACT (P.L. 90-480), 42 USC 4151 AS AMEDNED
The regulations issued or to be issued there under, prescribing standards for the design and construction of
any building or facility intended to be accessible to the public or which may result in the employment of
handicapped persons therein.
20 - MINORITY BUSINESS ENTERPRISES
Referenced in Executive Order 11625, OMEB Circular A-102 Attachment 0 Procurement Standards.
Grantees are to give priority to Minority Business Enterprises in purchase of supplies, equipment,
construction and services.
21 - CDBG CERTIFICATION (For CDBG Projects Only)
Grantee shall provide any certification required under Sections 104(b), 106(d)(5) or under any other
provision of Title I of the Housing and Community Development Act of 1974 as amended through 1983,
including Amendments made by the Housing and Urban Rural Recovery Act of 1983, and shall comply with
the terms of such certifications.
22 - DANGER SIGNALS AND SAFETY DEVICES
The contractor shall make all necessary precautions to guard against damages to property and injury to
persons. He shall put up and maintain in good condition, sufficient red or warning lights at night, buildable
barricades and other devices necessary to protect the public. In case the Contractor fails or neglects to take
such precautions, the Owner may have such lights and barricades installed and charge the cost of this work
to the Contractor. Such action by the owner does not relieve the Contractor of any liability incurred under
these specifications or contract.
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Proposal Form page 1
BID NO. _______________
CITY OF LEWISTON
PROPOSAL FOR
LEAD ABATEMENT - __________________
To: Purchasing Agent
City Hall, Lewiston, Maine
Dear Sir:
The undersigned hereby declares that he/she has carefully examined the location of the proposed work,
the proposed Design Specifications, and the Bid Forms therein referred to and that he/she proposes
and agrees, if this Proposal is accepted, that he/she will contract with the City of Lewiston, by its City
Administrator to provide all machinery, tools, labor, equipment and other means of construction and to do
all the work and to furnish all the materials, except those specified in the Specifications to be furnished by
the City, necessary to complete the work in the manner and time therein prescribed, in accordance with the
conditions and requirements set forth in the Design Specifications and the requirements of the Lead
Program Manager and/or Director as provided for therein; and that he/she will accept in full payment therefor
the following sums to wit:
TOTAL: Labor & Material for
Lead Abatement - _3_0_ _H_o_w__a_rd_ _S_t_._____ $
TOTAL: Labor & Material for
Healthy Homes Renovation - _3_0_ _H_o_w__a_rd_ _S_t_.___ $
* The City reserves the right to limit awards to specific properties due to available funding.
Total Bid: $ _________________________
Anticipated Project Start & Weeks Required to Complete:___________________________
Proposal to include a project completion date with submission, based on the contracting date
(10 days after bid award).
The undersigned acknowledges the receipt of Addenda numbered: _____________________________
The undersigned further agrees that, after notification by the Purchasing Agent of the acceptance of his/her
Proposal and the readiness of the Contract for signature, he/she w ill execute the Contract and furnish
required Bonds within ten (10) days, Saturdays, Sundays and Holidays, excepted, and that he/she will
commence the work within ten (10) days after the execution of the Contract and deliverance of the Bonds,
unless otherwise specified in the Design Specifications or directed by the Lead Program Manager in writing;
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