2026-033 Lead Abatement - 128 Oxford Street

Economic and Community Development
BID NO. 2026-033
FOR
CITY OF LEWISTON
LEAD ABATEMENT - 128 OXFORD STREET
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Lead Abatement of 128 Oxford Street
2026-033
CONTENTS PAGE NO.
Notice to Contractors ................................................... 1
Federal Conditions ...................................................... 7
Proposal Form ............................................................ 11
Checklist of Items to Include with Bid Submission ............... 16
Lewiston Permitting Details ........................................... 26
Lead Design Specifications Apt. #1 ................................. 27
Lead Design Specifications Apt. #2 ................................. 40
Lead Design Specifications Apt. #3 ................................. 51
Lead Design Specifications Apt. #4 ................................. 60
Lead Design Specifications Apt. #5 ................................. 69
Lead Design Specifications Apt. #6 ................................. 80
Lead Design Specifications Apt. #7 ................................. 89
Lead Design Specifications Apt. #8 ................................. 98
Healthy Homes Design ................................................. 116
Appendix A: Abatement Methods .................................... 17
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Bid No. 2026-033
Bid Date: 7/14/2026
CITY OF LEWISTON, MAINE
NOTICE TO CONTRACTORS
The City of Lewiston is accepting sealed proposals for the Lead Abatement for 128 Oxford Street,
which consists of complete paint removal, encapsulation, enclosure, and/or whole component
removal of lead- based paint hazards as identified in the lead-based paint inspection report and other
incidental work as may be necessary to satisfactorily complete the project as outlined or implied in the
Design Specifications.
Bids will be received at the office of the Deputy Director of Budget and Purchasing until 2:00 p.m. on
Tuesday, July 14, 2026, then, at said office, publicly opened and read aloud.
Interested bidders must register with the Deputy Director of Budget and Purchasing either
through direct response to the City's RFP solicitation at mryerson@lewistonmaine.gov or by
contacting the Deputy Director of Budget and Purchasing, Allen Ward at 207- 513-3040 or
award@lewistonmaine.gov to be added to the bidders list.
Each bidder is required to state in his/her Proposal his/her name and place of residence and the names
of all persons or parties interested as principals with him/her; and that the proposal is made without
any connection with any other bidder making any proposal for the same work; and that no person
acting for or employed by the City of Lewiston is directly or indirectly interested in the proposal or in
any contract which may be entered into to which the proposal relates, or in any portion of the profits
therefrom, except as provided by the City Charter.
The proposal must be signed by the bidder with his/her full name and address and be enclosed in a
sealed envelope. The sealed envelope shall be marked with the name and address of the bidder and
entitled:
PROPOSAL FOR
LEAD ABATEMENT - 128 Oxford Street
and addressed to: "Deputy Director of Budget and Purchasing, City Hall, Lewiston, Maine". If the
proposal is forwarded by mail, the sealed envelope containing the proposal and marked as above must
be enclosed in a second envelope, which shall be addressed to: "Deputy Director of Budget and
Purchasing, City Hall, 27 Pine Street, Lewiston, Maine 04240." All mailed proposals should be sent by
registered mail to ensure delivery.
Bids and Proposals are considered public documents and may be reviewed by others, including
competitors.
Any bidder may withdraw his/her proposal prior to the scheduled time for the opening of proposals
upon presentation to the Deputy Director of Budget and Purchasing of a request, in writing, to do so.
Any bidder who withdraws his/her proposal within thirty (30) days after the actual opening thereof
shall be considered to have abandoned his/her proposal. Any proposal received after the scheduled
opening time will not be considered.
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The City reserves the right to negotiate with the low bidder to bring projects down to within budget.
The Finance Committee reserves the right to waive any formality and may consider as informal any
Proposal not prepared and submitted in accordance with these provisions. The Finance Committee
reserves the right to accept any Proposal or reject any or all Proposals if it is deemed to be in the
public interest to do so.
No Proposal over $100,000 will be considered unless it is accompanied by bid security in the form of
a bid bond or certified check in the amount of ten percent (10%) of the total bid price, made out in
favor of the City of Lewiston. All bid securities will be released upon deliverance of a signed Contract
or, if no Contract award is made, within forty-five (45) days after the opening of the Proposals, unless
forfeited as herein stipulated.
The contract must be signed within ten (10) days, Saturdays, Sundays, and holidays excluded, after
the date of notification to the winning bidder by the Deputy Director of Budget and Purchasing of the
acceptance of his/her proposal and readiness of the contract to be signed. If the bidder fails or
neglects, after such notification, to execute the contract, the Finance Committee may determine that
the proposal has been abandoned; and in such case, the bid security accompanying the Proposal
shall be forfeited to the City of Lewiston.
A Performance Bond and a Labor and Material Payment Bond, preferably executed on AIA Bond
Form Number A311, in an amount equal to the total Contract price, of a surety company satisfactory
to the Purchasing Agent, will be required of the successful bidder to ensure completion of the work
and the proper fulfillment of the conditions of the Contract. The total Contract price shall mean the
total bid price as stated in the Proposal based on the estimated quantities of the various items of
work.
The work must be commenced within ten (10) days after the date of the Contract signing unless
otherwise specified in the Specifications or directed by the Deputy Director of Budget and Purchasing,
in writing, and is to be continued with diligent regularity until its completion within the time limit
specified.
All proposals must be made on the blank Proposal Form found in the Contract Documents, or as
otherwise provided for in the Specifications. Bidders shall state prices for each separate item of work
as called for in the Proposal Form. These prices are to cover all the expenses incidental to the
completion of the work in full conformity with the Contract Documents.
Bidders shall provide a statement of qualifications to perform the desired Scope of Work, including
evidence of personnel to be assigned to this project and their required licenses (or stated
commitment to being licensed prior to project start), and demonstrate capacity to complete this
project's scope of service (or submitted plan to hire personnel with their required licenses mentioned
above). Section 3 worker requirements are in effect for contracts with over $100,000 Lead Grant
funds.
Bidders shall provide an estimated time to acquire the materials and their schedule for performing the
work.
Each bidder shall make his/her Proposal from his/her own examinations and estimates, and shall not
hold the City, its agents or employees responsible for, or bound by, any schedule, estimate, sounding,
boring, or any plan of any thereof; and shall, if any error in any plan, drawing specifications or
direction relating to anything to be done under this contract comes to his/her knowledge, report it at
once, in writing, to the Lead Program Manager.
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All materials and labor required to complete the work will be supplied by the Contractor unless
otherwise provided for in the Supplemental Specifications. The cost and expense of all the necessary
labor, tools, and equipment required to complete the work shall be included in the prices stated in the
Proposal.
The City may set off any unpaid taxes, fees, other charges, or other amounts owed by the contractor
against the contract price, in full or partial satisfaction.
Plans and Specifications can be obtained free of charge on the City of Lewiston website under
Finance Dept./Bids and Awards (lewistonmaine.gov).
The Design Specifications delineate the particular project to which the Contract Documents pertain.
Should any discrepancy be found to exist between the Design Specifications and the Standard
Specifications, the Design Specifications shall govern.
The Lead Program Manager may make such investigations as it deems necessary to determine the
ability of the bidder to perform the work, and the bidder shall furnish to the Lead Program Manager
such information and data for this purpose, within the statement of qualifications. The Lead Program
Manager reserves the right to reject any bid if the evidence submitted by, or the investigation of such
bidder, fails to satisfy the Lead Project Manager that such bidder is properly qualified to carry out the
obligations of the Contract and to complete the work contemplated therein.
The investigations of the bidder by the Lead Program Manager will seek to determine whether the
organization is adequate in size and experience, and whether available equipment and financial
resources are adequate to assure the Owner that the work will be completed at a rate consistent with
the completion date set forth in the Proposal. The amount of other work to which the bidder is
committed will also be a consideration in establishing that a Contractor is a " responsible bidder" in
conformity with the requirements of the Contract.
All questions by prospective bidders as to the interpretations of the Notice to Contractors, Forms of
the Proposal, Plans, or Specifications must be submitted in writing to Mansour El-Alwi, Lead Program
Manager, 27 Pine St., Lewiston, Maine, 04240, or by email at MEl-Alwi@lewistonmaine.gov at least
five (5) days before the date herein set for the opening of bids. An interpretation of all questions so
raised, which, in his/her opinion, require interpretation, will be sent to all eligible bidders and posted
on the City's Web page as a numbered Addendum no later than three (3) days prior to the scheduled
opening of the proposals. Bidders shall acknowledge receipt of all Addenda in the space provided in
the Proposal Form, whether the Addenda are in response to the questions or otherwise issued by the
City, and whether the Addenda are received by mail, email or telephone. Failure of any bidder to
receive any such addendum or interpretation shall not relieve such bidder from any obligation under
his/her bid as submitted. All Addenda so issued shall become part of the Contract Document.
At the time of the bid opening, each bidder will be presumed to have read and to be thoroughly
familiar with the contract documents (including all addenda). The failure or omission of any bidder to
receive or examine any form, instrument, or document shall in no way relieve any bidder from the
obligation in respect to his/her bid.
If the Bid Price of any or several bid items submitted with this Proposal appear to be extremely low or
high, compared to the actual cost of performing the work, the Bidder may be asked to explain, in
writing, how the work in question is to be performed at the price or prices bid before a decision is
made by the City to award a Contract or reject the Bid.
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Proposals will be considered irregular and will be rejected for the following reasons:
A. If the Proposal is on a form other than that furnished by the City, or if the form is altered in any
way.
B. If there are unauthorized additions, conditional or alternate bids, or irregularities of any kind
which may make the Proposal incomplete, indefinite, or ambiguous as to its meaning.
C. If the Bidder adds any provisions reserving the right to accept or reject an award or to enter
into a Contract pursuant to an award.
D. If the Proposal does not contain a unit price for each pay item listed, unless otherwise
specified.
E. If any of the bid prices are unbalanced, or do not reflect the actual cost required to perform the
work, as outlined in the Plans and Specifications.
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FEDERAL CONDITIONS
1.0 ADMINISTRATIVE, CONTRACTUAL, AND LEGAL REMEDIES
Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount
determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations
Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or
legal remedies in instances where contractors violate or breach contract terms, and provide for such
sanctions and penalties as appropriate.
2.0 TERMINATION
All contracts in excess of $10,000 must address termination for cause and for convenience by the
non- Federal entity, including the manner by which it will be effected and the basis for settlement.
3.0 EQUAL EMPLOYMENT OPPORTUNITY AND MERIT-BASED EMPLOYMENT
Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally
assisted construction contract" in 41 CFR Part 60-1.3 must include the clause provided under 41 CFR
60- 1.4(b), in each of its government contracts. Executive Order 14173 "Ending Illegal Discrimination
and Restoring Merit-Based Opportunity" (b) The Federal contracting process shall be streamlined to
enhance speed and efficiency, reduce costs, and require Federal contractors and subcontractors to
comply with our civil-rights laws. Reference 41 CFR part 60, for the most up-to-date guidance and
contractual regulations on this topic.
4.0 DAVIS-BACON ACT (not required for the Lead Hazard Reduction grant unless combined
with other federal funding programs)
Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation,
all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a
provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with
the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less
than the prevailing wages specified in a wage determination made by the Secretary of Labor. In
addition, contractors must be required to pay wages not less than once a week. The non-Federal
entity must place a copy of the current prevailing wage determination issued by the Department of
Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon
the acceptance of the wage determination. The non-Federal entity must report all suspected or
reported violations to the Federal awarding agency. The contracts must also include a provision for
compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department
of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public
Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-Federal entity must report all
suspected or reported violations to the Federal awarding agency.
5.0 CONTRACT WORK HOURS AND SAFETY ACT
Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all
contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of
mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act,
each contractor must be required to compute the wages of every mechanic and laborer on the basis
of a standard work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times the basic rate
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of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C.
3704 are applicable to construction work and provide that no laborer or mechanic must be required to
work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.
These requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence. The
Copeland Anti-Kickback Act requires that workers be paid at least once a week, and without any
deductions or rebates except permissible deductions.
6.0 RIGHT TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT
Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition
of "funding agreement" under 37 CFR 401.2 (a) and the recipient or subrecipient wishes to enter
into a contract with a small business firm or nonprofit organization regarding the substitution of
parties, assignment or performance of experimental, developmental, or research work under that
"funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part
401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts and Cooperative Agreements," and any implementing regulations
issued by the awarding agency.
7.0 CLEAN AIR ACT
Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-
1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a
provision that requires the non-Federal award to agree to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water
Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
8.0 DEBARMENT AND SUSPENSION
Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR
180.220) must not be made to parties listed on the governmentwide exclusions in the System for
Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement
Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p.
235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory
or regulatory authority other than Executive Order 12549.
9.0 BYRD ANTI-LOBBYING AMENDMENT
Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) - Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will
not and has not used Federal appropriated funds to pay any person or organization for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose
any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the non-Federal award.
10.0 HUD SECTION 3 OF 1968 POLICY
For Projects using HUD funding combined with Housing Authority HUD funding, projects combined
with HUD Lead Grant Projects exceeding $100,000 in HUD funding, or where HUD CDBG funding
exceeds $200,000 for a project. To the greatest extent feasible, and consistent with existing Federal,
state, and local laws and regulations, recipients covered by this subpart shall ensure contracts for
work awarded in connection with Section 3 projects are provided to Business Concerns that provide
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economic opportunities to Section 3 workers residing within the metropolitan area (or Non-
metropolitan County) in which the project is located.
- TITLE VI OF THE CIVIL RIGHTS ACTION OF 1964
(P.L. 88-352), as amended, (42 USC 2000d) and the requirements imposed by the Regulations of the
Department of Commerce (15 CFR Part 8) issued pursuant to that Title. In accordance therewith no
person in the United States shall, on the grounds of race, handicap, color, sex, national origin or
familial status be excluded from participation in, be denied the benefits or be otherwise subjected to
discrimination under any program or activity which is paid for with federal funds.
11.0 REHABILITATION ACT OF 1973
29 USC 794, Executive Order 11914, Section 504. No otherwise qualified handicapped individual
shall, solely by reason of his/her handicap, be denied the benefits of, be excluded from participation
in, or be subjected to discrimination under any program or activity receiving federal financial
assistance.
13.0 THE AGE OF DISCRIMINATION ACT OF 1975
No person in the United States shall, on the basis of age, be excluded from participation or be denied
the benefits of, or be subjected to discrimination under, any program or activity undertaken with
federal funds.
14.0 SECTION 109 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
No person in the United States shall on the ground of race, color, national origin, or sex be excluded
from participation in, be denied the benefits of, or by subjected to discrimination under any program or
activity funded in whole or in part with funds made available under Title I of the Housing and
Community Development Act of 1974.
15.0 TITLE IV OF THE LEAD BASED PAINT POISONING PREVENTION ACT
LEAD-BASED PAINT HAZARDS - The use of lead-based paint, that is any paint containing more
than 1% lead by weight, is strictly prohibited from use on any interior surface or exterior surface in
any building being rehabilitated with funding from the Community Development program. Additionally,
any evidence of a health hazard, which is defined as cracking, scaling, peeling, and loose lead-based
paint, must be treated to prevent ingestion of the contaminated paint. It is further necessary to
assume that any of the above conditions constitute an immediate or potential hazard and must be
corrected using appropriate methods.
16.0 THE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION
POLICIES ACT OF 1970
(P.L. 91-646, as amended) 15 CFR Part 11, including amendments thereto and regulations
thereunder, as provided by 1 M.R.SA 901 et seq. The Contractor and Grantee will ensure that all work
performed under this agreement will be done in accordance with this act.
17.0 THE NATIONAL ENVIRONMENTAL POLICY ACT OF 1969 (P.L.90-190); THE NATIONAL
HISTORIC PRESERVATION ACT OF 1966 (80 Stat 915, 16 USC 470)
The chief executive officer of the Grantee consents to assume the status of a responsible Federal
official under the National Environmental Policy Act of 1969 (NEPA) and other provisions of Federal
law, as specified in 24 CTR 58, which further the purposes of NEPA in the areas of historic
preservation, noise control, floodplains, coastal zone and wetlands, air quality, wildlife, endangered
species, solid waste disposal, and environmental effects abroad. The chief executive officer is
authorized and consents on behalf of the Grantee and himself to accept the jurisdiction of the federal
courts for the purpose of enforcement of his responsibilities as such official.
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18.0 THE FLOOD DISASTER PROTECTION ACT OF 1963 (P/L/ 93-234) AS AMENDED
The Grantee will fulfill any flood insurance requirements under this Act and any regulations issued
there under which NOAA may issue.
19.0 ARCHITECTURAL BARRIERS ACT (P.L. 90-480), 42 USC 4151 AS AMENDED
The regulations issued or to be issued there under, prescribing standards for the design and
construction of any building or facility intended to be accessible to the public or which may result in
the employment of handicapped persons therein.
20.0 MINORITY BUSINESS ENTERPRISES
Referenced in Executive Order 11625, OMEB Circular A-102 Attachment 0 Procurement Standards.
Grantees are to give priority to Minority Business Enterprises in purchase of supplies, equipment,
construction, and services.
21.0 CDBG CERTIFICATION (For CDBG Projects Only)
Grantee shall provide any certification required under Sections 104(b), 106(d)(5) or under any other
provision of Title I of the Housing and Community Development Act of 1974 as amended through
1983, including Amendments made by the Housing and Urban Rural Recovery Act of 1983, and shall
comply with the terms of such certifications.
22.0 DANGER SIGNALS AND SAFETY DEVICES
The contractor shall take all necessary precautions to guard against damages to property and injury
to persons. He shall put up and maintain in good condition, sufficient red or warning lights at night,
buildable barricades, and other devices necessary to protect the public. In case the Contractor fails or
neglects to take such precautions, the Owner may have such lights and barricades installed and
charge the cost of this work to the Contractor. Such action by the owner does not relieve the
Contractor of any liability incurred under these specifications or contract.
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