LCS LAUREL REGIONAL SCHOOL ROOF
| Agency: | City of Lynchburg |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 23, 2026 |
| Due Date: | Feb 25, 2026 |
| Solicitation No: | 2026-057 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
2026-057
|
| Bid Title: |
LCS LAUREL REGIONAL SCHOOL ROOF
|
| Category: | Invitation for Bids |
| Status: | Open |
|
Attachment Preview
PROJECT MANUAL
FOR
LYNCHBURG CITY SCHOOLS
C/O THE CITY OF LYNCHBURG
LCS Laurel Regional School Roof
Invitation For Bid: 2026-057
Due: 3:00 p.m., February 25, 2026
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Issued on: January 23, 2026
Table of Contents
Document
Page #
Advertisement For Bids ................................................................................................................ 2
Bid Form ........................................................................................................................................ 3
Escrow Account Election .............................................................................................................. 6
Equal Opportunity Report Statement......................................................................................... 7
Statement Of Experience .............................................................................................................. 8
Statement Of Available Resources .............................................................................................. 9
Corporate Status Form............................................................................................................... 10
Questions To Bidders/Offerors .................................................................................................. 11
Construction Agreement ............................................................................................................ 12
Lynchburg City Schools, Standard Performance Bond .......................................................... 15
Lynchburg City Schools, Standard Labor And Material Payment Bond ............................ 17
Escrow Agreement ...................................................................................................................... 20
Instructions To Bidders .............................................................................................................. 24
General Conditions ..................................................................................................................... 29
Additional Specifications.……………….…………………………………………..…………….…..87
Attachments
Drawings dated January 16, 2026
1
ADVERTISEMENT FOR BIDS
The City of Lynchburg on behalf of Lynchburg City Schools is seeking sealed bids for IFB 2026-057 LCS Laurel
Regional School Roof to be received by the City of Lynchburg, Procurement Division, Third Floor City Hall 900
Church Street, Lynchburg, VA 24504, until no later than 3:00 p.m., February 25, 2026. Received bids will then be
publicly opened and read aloud in the City Hall First Floor Conference Room. A link to a publicly available
video/audio conference call will be posted on the Current Solicitations page of the City’s website prior to the bid
opening. All bids received by the posted deadline will be opened and read aloud on the video/audio conference call.
MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver
mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First
Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m.
to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and
timestamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the
deadline for submission. Please allow additional time to ensure this is done.
ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the
link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid.
Please upload your bid as ONE file. As always, late bids will not be considered.
Project Description: The Scope of Work includes the replacement of approximately 86 squares of existing
ballasted EPDM roofing over a lightweight concrete roof deck. The new roof system will consist of new rigid
tapered insulation and a fully adhered TPO roof with 20-year warranty.
The Scope of Work also includes the replacement of approximately 1 square of existing ballasted EPDM roofing
over a reinforced concrete roof deck. The new roof system will consist of new rigid tapered insulation and a fully
adhered TPO roof with 20-year warranty.
The Project Manual and Drawings for this project may be viewed and downloaded from the City’s website:
http://www.lynchburgva.gov/Bids.aspx.
An Optional Pre-Bid Conference will be held at 10:00 a.m. on February 3, 2026. The meeting will begin
at City Hall, 900 Church Street, Lynchburg, VA 24504. We will then go to Laurel Regional School, 401
Monticello Avenue, Lynchburg, VA 24501, for a site visit.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional
information must be made in writing to: Will Ruberry, CPPB, Procurement Division by email to
william.ruberry@lynchburgva.gov and received by 3:00 p.m., February 18, 2026. All posted clarifications
or addenda must be acknowledged on the Bid Form. Failure to acknowledge the addenda may deem the bid
non-responsive. All addenda associated with this project will be posted no later than February 20, 2026.
There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx so
that the public can observe the proceedings at 3:00 p.m., February 25, 2026. The bid results will be
posted on the City’s Bids webpage after award is made.
PM - 2
Will Ruberry, CPPB
Contract Specialist
Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
BID FORM
Dear Mr. Ruberry,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is
or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction
Agreement to be entered into; that this bid is made without connection with any other person, company, or parties
making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to "LCS Laurel Regional School
Roof " for Lynchburg City School Board, doing business as Lynchburg City Schools, hereby proposes to furnish all
labor, equipment, materials, and services and to perform all operations necessary to execute and complete the
Work required for the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual
of Specifications and Standard Details, latest edition, together with Addenda numbered __________ through
__________ issued during bidding period and hereby acknowledged, subject to the terms and conditions of the
Construction Agreement for the sum of
LUMP SUM BASE BID: $____________________________________________________ DOLLARS
($
), which shall be referred to hereinafter as the Base Bid.
UNIT PRICING: (See SECTION 012200 - UNIT PRICES)
1. Unit Price 1: Provide new lightweight concrete roof deck to replace damaged lightweight concrete roof deck
that is scheduled to remain in place. The unit price shall include the removal and disposal of the damaged
lightweight concrete roof deck.
a. Unit of Measurement: Square foot of lightweight concrete roof deck.
b. Unit Price: ($
)
2. Unit Price 2: Provide new wood blocking to replace damaged wood blocking that is scheduled to remain in
place. The unit price shall include the removal and disposal of the damaged wood blocking.
a. Unit of Measurement: Board foot of wood blocking.
b. Unit Price: ($
)
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids
or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not
specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the
Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all
necessary costs required for completion of the Work in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed
on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any
PM - 3
quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further
understood that costs to cover all components of the Work as described in the Contract Documents are included in
this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents, and
we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the
Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work
on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and
all obligations no later than the completion date stated in the Contract Documents.
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the Construction
Agreement for the execution and completion of the Work in accordance with the Contract Documents:
Bidder's Certified Check issued by
(name of bank) in the amount of:
$
(5% of Base Bid amount) OR Bidder’s Bid Bond for 5% of Base Bid Amount issued by
(name of surety authorized to do business in Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the Schools within
ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory
to the Schools, from sureties authorized to do business in Virginia satisfactory to the Schools, in the amount of one
hundred (100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement within
the ten (10) days after written notice being given on the award of the Construction Agreement or the failure to deliver
the required performance and payment bonds within the ten (10) days, the monies payable by the Security
accompanying this bid shall be paid to Lynchburg City Schools, Virginia, as liquidated damages for such failure;
otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another
person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or
other law. This bid remains valid and may not be withdrawn for a period of 90 days from this date.
Current Virginia Contractor’s License / Registration No.:
Respectfully submitted,
CONTRACTOR
DATE:
ADDRESS:
TELEPHONE:
EMAIL:
_____
______
______
PM - 4
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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