LC Library Collection Move

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	519120 - Libraries and Archives
Posted Date:	Jan 9, 2026
Due Date:	Feb 9, 2026
Solicitation No:	10474841-02-26
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	10474841-02-26
Project Title:	LC Library Collection Move
Description:	The Lee County Library is seeking moving services to include the packing, transport, safe delivery, and unpacking of all aspects of the Library’s public collection and staff offices. This project will move everything from the current Main Library building on Hawkins Avenue to the New Main Library on Bragg Street and will take place at the end of the construction project. The current building is approximately 18,000 square feet on one story with no stairs, and includes an auditorium, two conference rooms, and five offices. The new library will be approximately 35,000 square feet on one story with no stairs, including an auditorium, three large meeting rooms, seven conference rooms, and ten offices. Vendors must be able to demonstrate their ability to provide the following: • Coordination with Library staff to identify all materials for transport • Organized packing of all stated materials • Safe transport of all stated materials • Secure delivery of all stated materials • Insurance for all stated materials • Timely expectations for all steps of the process
Opening Date:	2/9/2026 3:00 PM
Posted Date:	1/10/2026
Status:	Open
Department:	COUNTY OF LEE


Solicitation Number * 10474841-02-26	Department COUNTY OF LEE	Status Reason Open
Opening Date 2026-02-09T15:00:00.0000000	Posted Date * 2026-01-09T15:41:22.0000000Z	Commodity Code Transport services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Tammy Gill
Description The Lee County Library is seeking moving services to include the packing, transport, safe delivery, and unpacking of all aspects of the Library’s public collection and staff offices. This project will move everything from the current Main Library building on Hawkins Avenue to the New Main Library on Bragg Street and will take place at the end of the construction project. The current building is approximately 18,000 square feet on one story with no stairs, and includes an auditorium, two conference rooms, and five offices. The new library will be approximately 35,000 square feet on one story with no stairs, including an auditorium, three large meeting rooms, seven conference rooms, and ten offices. Vendors must be able to demonstrate their ability to provide the following: • Coordination with Library staff to identify all materials for transport • Organized packing of all stated materials • Safe transport of all stated materials • Secure delivery of all stated materials • Insurance for all stated materials • Timely expectations for all steps of the process

Attachments RFP - 2025 Lee County Library Collection Move FINAL.pdf (213.58 KB)

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Request for Proposals (RFP): #4841-02-26

Collection Move - Lee County Main Library

Date of Issue: January 9, 2026

Response Deadline: February 9, 2026

Direct all inquiries concerning this RFP to:

Beth List

Director of Library Services

107 Hawkins Ave.

Sanford, NC 27330

Email: blist@leecountync.gov

Statement of Purpose

Lee County, NC

RFP #4841-02-26

The Lee County Libraries (Library) is seeking proposals for the packing, transport, and

unpacking of the entire Library collection, as well as office furniture and paraphernalia,

including appropriate insurances and guarantees. The service will provide:

• A seamless and simple moving process for staff

• Safe and secure transport of the collection

• Safe and secure transport of office furniture

• Clear expectations for process and timing

• Insurance to cover all items transported

General Information

Sealed envelopes marked with the designation “Lee County Main Library Collection

Move” containing (2) paper copies delivered via mail or in person to the address listed

below received by February 9, 2026 at 3:00 PM EST. Electronic submissions are not

allowed.

Lee County Finance Department

Attn: Purchasing Agent

115 Chatham St. Suite 301

Sanford, North Carolina 27330

Proposals received after that time and date or proposals that are non-responsive to the

requirements for this RFP will not be considered.

Requests for Proposals (RFP) will be posted on www.leecountync.gov. Questions

concerning the RFP must be received by January 23, 2026 @ 5:00 PM EST. Please

email questions regarding the RFP process to tgill@leecountync.gov, questions

regarding the specific component requests are to be emailed to blist@leecountync.gov.

Summary responses to any submitted questions will be posted on the website in the bid

section of www.leecountync.gov by January 30, 2026 at 5:00 PM EST.

Lee County reserves the right to reject all proposals submitted, to cancel the solicitation

request under this notice, and/or to re-request proposals for this work and service at any

time. The County also reserves the right to negotiate terms, including the Proposed

Fee, with any selected vendor. Lee County shall, upon mutually agreeable and

acceptable terms and conditions with the successful respondent/Consultant, enter into a

formal agreement for an agreed upon fee and period of performance.

Timeline

Lee County, NC

RFP #4841-02-26

The timeline supplied is the County’s best estimate and is not binding upon the Library

or County.

1. RFP issued: January 9, 2026

2. Deadline for bid questions: January 23, 2026 at 5:00 PM

3. Response to bid questions posted: January 30, 2026 at 5:00 PM

4. Proposal submissions due: February 9, 2026 at 3:00 PM

5. Consultant Interviews: (if applicable) week of February 9, 2026

6. Project start: after March 24, 2026

Background

The Lee County Libraries serve approximately 70,000 residents of the county and

surrounding area. There are currently two branches, one in Sanford and one in

Broadway, with a new building under construction to replace the main branch in

Sanford. The project is under the management of Samet Corporation in partnership with

Sanford Contractors and was designed by Vines Architecture and is planned to be

completed by April 2026.

The Library currently has about 100,000 items in a collection containing physical books,

audiobooks, DVDs, magazines, backpack kits, tablets, and hotspots. There is also a

computer lab with 18 desktop towers, monitors, and peripherals, and meeting rooms

with tables in the public areas of the Library. The staff space contains office furniture,

equipment, and peripherals for 15 full-time and 16 part-time staff.

Scope of Work

The Lee County Library is seeking moving services to include the packing, transport,

safe delivery, and unpacking of all aspects of the Library’s public collection and staff

offices. This project will move everything from the current Main Library building on

Hawkins Avenue to the New Main Library on Bragg Street and will take place at the end

of the construction project. The current building is approximately 18,000 square feet on

one story with no stairs, and includes an auditorium, two conference rooms, and five

offices. The new library will be approximately 35,000 square feet on one story with no

stairs, including an auditorium, three large meeting rooms, seven conference rooms,

and ten offices.

Vendors must be able to demonstrate their ability to provide the following:

• Coordination with Library staff to identify all materials for transport

• Organized packing of all stated materials

• Safe transport of all stated materials

• Secure delivery of all stated materials

• Insurance for all stated materials

• Timely expectations for all steps of the process

Lee County, NC

RFP #4841-02-26

Vendors may exercise discretion in the proposal, but the final service must include

specific requirements, as detailed below. Please include any narrative responses,

marketing materials, photos, diagrams or other evidence of your ability to comply with

our request.

The Lee County Library provides the following estimate of items, furniture, and

equipment to be moved, as stated in the Statement of Purpose. Optional or additional

services or provisions that vendors would like to recommend should be included in the

proposal with an explanation of the benefits to the library. Unless otherwise stated,

quantities listed are estimates only, and the Library will coordinate with the chosen

vendor for more precise counts after the proposal process:

Linear feet of books, magazines, DVDs, Kits

Desktop computers w/monitors and peripherals

Conference tables

Office desks of various configurations w/ chairs

Mobile shelving and carts

Display cases

Stackable Lockers

Bookshelves and cabinets

Filing cabinets

6,000

Evaluation of Criteria

Proposals will be thoroughly evaluated by a team of County personnel, based on the

following criteria with weighted values:

Evaluation Criteria

Weighted Value

Total cost including organization, transport, insurance, etc.

Ease, speed, and suitability of proposed solution

Vendor reputation, experience, and past performance

Insurance and guarantees available

Clarity and comprehensiveness of the submitted proposal

Lee County, NC

RFP #4841-02-26

30%

20%

10%

Requirements

Packing and Organization

The vendor will pack all public collection items, including circulating materials and

computer lab equipment, as well as staff equipment and furniture, in a safe and secure

manner. Vendor is responsible for providing all packing materials and boxes. Library

staff will pack personal items and supplies, with guidance on best practice from the

vendor. All packed items will be clearly labeled with origin and destination and

organized by location. All packed items will be loaded for transport by the vendor.

Transportation

All items will be loaded and stored for transportation in the safest and most secure

manner, according to industry standards. Items will be moved quickly and efficiently,

with care and consideration for the type of materials. All those involved in transportation

will be appropriately trained and insured.

Delivery

Items will be delivered to the appropriate locations within the new building. Collection

materials will be unpacked and reshelved by the vendor. Technology and other

equipment will be left in the correct place for staff to setup. Staff furniture will be

delivered and unpacked by the vendor. Staff supplies and personal items will be

unpacked by staff.

Insurance

The Contractor shall purchase and maintain during the life of this contract

comprehensive general liability, worker’s compensation, automobile, and other

insurance as is appropriate for the work being performed as outlined in the sample

contract which is attached for your reference. A Certificate of Insurance will be required

at the time of executing the final contract.

Guarantees and Warranties

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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LC Library Collection Move

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