Lawn Maintenance for Vacant/Noncompliant Properties

COUNTRY
CLUB

INVITATION TO BID

The City of Country Club Hills is accepting bids for grass cutting on vacant and noncompliant
properties within the City limits.

The City has five (5) different lots sizes. Enclosed is a zoning map reviewing each zoning district
boundaries in various colors, your bid shall include a dollar amount for each size lot R-0 through R-4.

RO 15,000 sq. ft.
R-1 10,000 sq. ft.
R-2 8,400 sq. ft.
R3 7,200 sq. ft.
R-4 6,600 sq. ft.

The successful bidder would need to be available on a regular basis and the mowing to be
completed within 48 hours upon contact from City Building Department representative, who
will provide a list of lots to be cut. Under no circumstance shall a lot be cut without
authorization from the City.

The bid price should include mowing lawn; removal of weeds from cracks in driveway, sidewalk
and curb; trim all growth at fence line, around trees and building; trim bushes as needed;
sweep, rake all grass and debris on pavement and disposing of grass clippings. Your invoice for
payment will require listing each address; date the work was performed on your company
invoice and include before and after time stamp pictures (USB device is acceptable). That list
will be compared with the list provided by each inspector for cuttings, only those authorized
by the inspector will be paid.

All invoices for the work that was completed need to be submitted the week grass cutting is
completed via email is preferred. 3

Bid documents are available at City Hall and will be received up to the hour of 10:00 a.m.
Tuesday, April 21, 2026 at which time bids will be publicly opened in the City Hall Council
Chambers 4200 183 St Country Club Hills. Bid proposals will be accepted at City Hall in sealed
envelopes or mailed clearly label as follows:

"BID PROPOSAL LAWN MAINTENACE FOR VACANT/NONCOMPLIANT PROPERTIES
City of Country Club Hills

4200 183" St.

Country Club Hills, IL 60478

ATTN: PATRICIA D. HUTSON, CITY CLERK- RMC, CMC

The City Council reserves the right to waive irregularities and accept the LOWEST RESPONSIBLE
BID. The City encourages certified MBE/FBE companies to submit.

All contractors must be licensed with the City of Country Club Hills and provide the necessary
insurance.

By Order Of:
'

Patricia D. Hutson, City Clerk- RMC, CMC
City of Country Club Hills

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Country Club Hills Contract Requirements Policy for Minority/Female Business Participation
MBE/FBE BUSINESS ENTERPRISE REQUIREMENTS

Purpose: The City of Country Club Hills is committed to the success of minority and women-owned businesses.
Therefore, the Contractor should structure its procedures for the performance of the work required under the
contract to attempt to achieve the minority and women business enterprise (M/WBE) goal stated in the Invitation for
Bids or Request for Proposals. MBE performance must be in accordance with this Exhibit. Contractor agrees to
exercise all good faith efforts to carry out the requirements set forth in this Exhibit.

Policy & Goals: The (MBE) Minority Business Enterprise and (FBE) Female Business Enterprise goals for this general
contract are: 25 percent of the total dollar amount of the contract awarded by the City of Country Club Hills shall be
to a Minority Business Enterprise and 5 percent of the total dollar amount of this contract awarded by the City of
Country Club Hills shall be to a Female Business Enterprise. By submitting a response to this solicitation, the bidder
agrees that this dollar amount of the contract will be performed by certified minority business enterprises.

The contractor/vendor should hire subcontractors, to meet the MBE/FBE requirements, if necessary. The Contract
Compliance Committee may, at its discretion, accept a waiver from the Bidders and/or have the right to change the
requirements based on the size of the contract and any other factors deemed pertinent by the City/Contract
Compliance Committee. For purposes of meeting MBE/FBE requirements, the City of Country Club Hills will accept
the MBE/FBE certifications from the following organizations/entities:

SBA 8(a)

City of Chicago

Cook County

Illinois Department of Transportation

Chicago Transit Authority

Metra

Pace

Central Management Services

The Chicago Minority Supplier Development Council (CMSDC)
Women's Business Development Center
National Minority Supplier Development Council

eceee

Instructions: A bidder must include with its bid:

1) Acompleted Certified MBE Affidavit (Attachment A) whereby the bidder acknowledges the certified MBE
participation goal or requests a waiver, commits to make a good faith effort to achieve the goal, and affirms
that MBE subcontractors were treated fairly in the solicitation process.

2) Acompleted MBE Participation Schedule (Attachment B) whereby the bidder responds to the expected
degree of Minority Business Enterprise participation as stated in the solicitation, by identifying the specific
commitment of certified MBEs at the time of submission. The bidder shall specify the price and/or the
percentage of contract value associated with each MBE subcontractor identified on the MBE Participation
Schedule.

If a bidder fails to submit Attachment A and Attachment B with the bid as required, the City Clerk shall deem the
bid non-responsive or shall determine that the offer is not reasonably susceptible of being selected for award.

Within 10 working days from notification that it is the apparent Awardee or from the date of the actual award,
whichever is earlier, the apparent Awardee must provide the following documentation to the Contract Compliance
Committee:

1) Outreach Efforts Compliance Statement (Attachment C);

2) Subcontractor Project Participation Statement (Attachment D);

3) If the apparent Awardee believes a waiver (in whole or in part) of the overall MBE goal or of any sub goal is
necessary, it must submit a fully documented waiver request; and

4) Any other documentation required by the Contract Compliance Committee to ascertain bidder responsibility
in connection with the certified MBE participation goal.

If the apparent Awardee fails to return each completed document within the required time, the Contract
Compliance Committee may determine that the apparent Awardee is not responsible and therefore not eligible for
contract award. If the contract has already been awarded, the award is voidable.

CONTRACT ADMINISTRATION REQUIREMENTS
Contractor shall:

1) Submit monthly to the City a report listing any unpaid invoices, over 30 days old, received from any certified
MBE subcontractor, the amount of each invoice and the reason payment has not been made.

2) Include in its agreements with its certified MBE subcontractors a requirement that those subcontractors
submit monthly to the City a report that identifies the prime contract and lists all payments received from
Contractor in the preceding 30 days, as well as any outstanding invoices, and the amount of those invoices.

3) Maintain such records as are necessary to confirm compliance with its MBE participation obligations. These
records must indicate the identity of certified minority and non-minority subcontractors employed on the
contract, the type of work performed by each, and the actual dollar value of work performed. Subcontract
agreements documenting the work performed by all MBE participants must be retained by the Contractor
and furnished to the Contact Compliance Committee on request.

4) At the option of the Contract Compliance Committee, upon completion of the contract and before final
payment and/or release of retainage, submit a final report in affidavit form and under penalty of perjury, of
all payments made to, or withheld from MBE subcontractors.

ATTACHMENTS

(1) Certified MBE Utilization and Fair Solicitation Affidavit (must be submitted with the technical proposal)

(2) MBE Participation Schedule (must be submitted with the price proposal)

(3) Outreach Efforts Compliance Statement (must be submitted within 10 working days of notification of
apparent award or actual award, whichever is earlier)

(4) Subcontractor Project Participation Statement (must be submitted within 10 working days of notification of
apparent award or actual award, whichever is earlier)

Proposal Submitted By:

(Contractor/Company Name)

I, (Contractor/Company Name), hereby acknowledge
that I have read, understand and agree to be bound by the above stated Country Club Hills Contract Requirements
Policy for Minority/Female Business Participation

(Signature)

(Printed Name) (Title)

(Date)

ATTACHMENT A
CITY OF COUNTRY CLUB HILLS
CERTIFIED M/WBE UTILIZATION AND FAIR SOLICITATION AFFIDAVIT

This affidavit must be included with the bid/proposal. If the bidder fails to accurately complete and submit this
affidavit, as required, the bid shall be deemed non-responsive or the proposal ineligible of being selected for
award.

In connection with the bid submitted in response to Request for Proposal (RFP) No. | affirm the

following:

1. M/WBE Participation (PLEASE CHECK ONLY ONE)

| have met the overall certified Minority Business Enterprise (M/WBE) Participation goal of

Percent ( %) and the following sub-goals, if applicable:
Percent ( %) for African American-owned MBE firms
Percent ( %) for Hispanic American-owned MBE firms
Percent ( %) for Asian American-owned MBE firms
Percent ( %) for Women-owned WBE firms

| agree that these percentages of the total dollar amount of the Contract, for the M/WBE goal and sub-goals (if any);
will be performed by certified M/WBE firms as set forth in the M/WBE Participation Schedule.

OR

I conclude that | am unable to achieve the M/WBE participation goal and/or sub-goals. | hereby request a
waiver, in whole or in part, of the overall goal and/or sub-goals. Within 10 business days of receiving notice that our
firm is the apparent awardee or as requested by the City of Country Club Hills, | will submit a written waiver request
and all requested documentation. For a partial waiver request, | agree that certified M/WBE firms will be used to
accomplish the percentages of the total dollar amount of the Contract, for the M/WBE goal and sub-goals (if any), as
set forth in the M/WBE Participation Schedule.

2. Additional M/WBE Documentation

| understand that if | am notified that | am the apparent awardee or as requested by the City of Country Club Hills, |
must submit the following documentation within 10 business days of receiving such notice:

(a) Outreach Efforts Compliance Statement;

(b) Subcontractor Project Participation Statement:

(c) M/WBE Waiver Request documentation (if waiver was requested); and

(d) Any other documentation required by the City of Country Club Hills to ascertain bidder's responsibility of
being selected for award in connection with the certified M/WBE participation goal and sub-goals, if any.

| acknowledge that if | fail to return each completed document (in 2 (a) through (d) within the required time, the City
of Country Club Hills may determine that | am not responsible and therefore not eligible for contract award or that
the proposal is not susceptible of being selected for award.

3. Information Provided to M/WBE firms

In the solicitation of subcontract quotations or offers, M/WBE firms were provided not less than the same
information and amount of time to respond as were non-M/WBE firms.

4. Products and Services Provided by M/WBE firms
| hereby affirm that the M/WBEs are only providing those products and services for which they are M/WBE certified.

| solemnly affirm under the penalties of perjury that the information in this affidavit is true to the best of my
knowledge, information and belief.

Company Name Signature of Representative
Address Printed Name and Title
Company Name Signature of Representative

ATTACHMENT B

CITY OF COUNTRY CLUB HILLS
PROPOSED SCHEDULE OF MBE/WBE PARTICIPATION

Name of Contractor:

RFP Title: RFP No.:

Date: Alternate Bid Amount:
MBE Scope of Work to be Certifying Agency (Attach
CODE MBE Firm Name Phone# Subcontracted Dollar proof of certification)
(SEE (indicate if the Value

BELOW) Contract will include

Labor and Material)

MBE Code Code Description Total Dollar Value ($) Percentage of Alternate Bid (%)
AA African American Participation
HANA Hispanic, Asian, Native American
Participation
WBE Women Owned Participation
TOTAL Minority Participation

The undersigned will enter into a formal Agreement with the MBE firms (Subcontractors/Proposers) indentified
herein for work listed in this schedule, conditioned upon execution of a contract with the City of Country Club Hills.

Signature: Title:

ATTACHMENT B

CONTRACT COMPLIANCE REQUIREMENTS & DAMAGES

Without limitation, the following constitute material breaches of the contract and shall entitle the City to declare a
default, terminate the contract and exercise those remedies provided for in the contract and at law or in equity:

1) Failure to satisfy the MBE goal and/or the WBE goal required by the contract;

2) Failure to demonstrate Good Faith Efforts or

3) The disqualification of the MBE or WBE when such status was a factor in the contract award and was
misrepresented by the submitter.

If the City's Contract Compliance Committee determines that an awardee is in default or that an awardee or a MBE
or WBE has made fraudulent misrepresentations to the City regarding the utilization of MBEs or WBEs, or has
colluded with another making such fraudulent misrepresentations,

1. Payments due to the contractor may be withheld until corrective action is taken;

2. An administrative penalty of not less than $50.00 and not more than $500.00 shall be imposed, pursuant to
City Code _4.1.08_. The contractor shall have the right to request an administrative hearing regarding the
final determination of non-compliance and the imposition of any penalty within fifteen (15) days of the final
determination by the Contract Compliance Committee.

3. Remedies or sanctions may include disqualification from contracting or subcontracting on additional City
contracts for up to five years;

4. The consequences provided herein shall be in addition to any other criminal or civil liability to which such
entities may be subject. The City Attorney shall inform the appropriate law enforcement officers of instances
of fraudulent misrepresentation and collusion.

Under penalties of perjury, | declare that | have read for foregoing conditions and instructions, and the facts, as
revealed to the City of Country Club Hills herein, are true to the best of my knowledge and belief.

Signature: Title:

Date:

ATTACHMENT C
CITY OF COUNTRY CLUB HILLS
M/WBE OUTREACH EFFORTS COMPLIANCE STATEMENT
In conjunction with the bid, | state the following:

1. Contractor identified opportunities to subcontract in these specific work categories:
a.

peos

f.
2. Attached to this form are copies of written solicitations (with instructions) used to solicit certified M/WBEs
for these subcontract opportunities.
3. Contractor made the following attempts to contact personally the solicited M/WBEs.
4. Contractor assisted M/WBEs to fulfill or to seek waiver of bonding requirements.
(DESCRIBE EFFORTS)

This project does not involve bonding requirements.

By:
Contractor Name
Address Name and Title
Date Date