Lawn Maintenance Bid 26-002

BIDS MUST BE RECEIVED BY:
2:00PM CST, July 2, 2026
PLEASE MAIL SIGNED BID TO:
SOLICITATION: 26-002
ISSUE DATE: June 10, 2026
SOUTH LOUISIANA COMMUNITY COLLEGE
ATTN: PURCHASING BID# 26-002
PRINT VENDOR NAME & ADDRESS BELOW: 1101 BERTRAND DRIVE
LA FAYETTE, LA 70506
BIDS NOT DELIVERED BY THE U.S. POSTAL
SERVICE MAY BE SENT TO:
SOUTH LOUISIANA COMMUNITY COLLEGE
ATTN: PURCHASING BID# 26-002
320 Devalcourt Street
LAFAYETTE, LA 70506
BUYER: Nicole Manuel PHONE: 337-521-8898
BIDS MUST BE SIGNED TO BE CONSIDERED
IN STRUCTIO NS TO PRO POSERS:
1. RE AD THE EN TIRE BID, INCLUDIN G ALL TER MS AND CONDITIO NS AND S PECIFICAT IONS.
2. FILL IN ALL BLANK SPACES.
3. ALL PROPOSED PRICES MUST BE TYPED OR WRITTEN IN INK. ANY CORRECTION, ERASURES OR OTHER FORMS OF
ALTERATION TO UNIT PRICES SHOULD BE INITIALLED BY THE BIDDER.
4. PR OPOSED P RICES SHA LL INCLU DE DELIVE RY OF ALL ITEMS F.O .B. DESTI NATION O R AS OTH ERWISE SP ECIFIED I N
TH E BID REQ UIREMEN TS. BIDS C ONTAINI NG "PAYM ENT IN AD VANCE"C .O.D." RE QUIREMEN TS MAY B E
REJECTED. PAYMENT IS TO BE MADE WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR
DELIVERY, WHICHEVER IS LATER.
5. SPECIFY YOUR PAYMENT TERMS: _______________________________________. CASH DISCOUNTS FOR LESS
TH AN 30 DA YS OR LES S THAN 1% WILL BE ACCEPTED , BUT WI LL NOT BE CONSIDE RED IN DE TERMININ G AWARD S.
THE BIDDER CERTIFIES:
* COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS, AND SPECIFICATIONS.
* THIS BID IS MADE WITHOUT COLLUSION OR FRAUD.
* THAT IF MY BID IS ACCEPTED WITHIN __90____ DAYS FROM BID CLOSING TIME, MY FIRM WILL FURNISH
ANY OR ALL OF THE ITEMS (OR SECTIONS) AT THE PRICE OPPOSITE EACH ITEM (OR SECTION)
* DELIVERY WILL BE MADE WITHIN ____14_____ DAYS AFTER RECEIPT OF ORDER.
* BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT
NOT LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS;
STANDARD TERMS AND CONDITIONS; SPECIAL CONDITIONS; AND SPECIFICATIONS LISTED IN THIS
SOLICITATION.
* IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO
BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS MADE
WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK BY A PERSON AUTHORIZED
TO BIND THE VENDOR. ALL BID INFORMATION SHALL BE MADE WITH INK OR TYPEWRITTEN.
Please print name: Signature Date:
Page 1 of 19

TERMS AND CONDITIONS
1) ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.
2) BID FORMS: ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON AND IN ACCORDANCE WITH FORMS PROVIDED.
3) BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION PRIOR TO BID OPENING TIME IN ORDER TO BE CONSIDERED.
4) SOUTH LOUISIANA COMMUNITY COLLEGE RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN ALL-OR-NONE BASIS AND TO
REJECT ANY OR ALL PROPOSALS AND WAIVE ANY INFORMALITIES.
5) PRICES: UNLESS OTHERWISE SPECIFIED BY SOUTH LOUISIANA COMMUNITY COLLEGE IN THE SOLICITATION, BIDS PRICES MUST BE COMPLETE,
INCLUDING TRANSPORATION PREPAID BY PROPOSER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF 30 DAYS. PRICES SHOULD BE
QUOTED IN THE UNIT (EACH, BOX, CASE, ETC) AS SPECIFIED IN THE BID.
6) DESCRIPTIVE INFORMATION: BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS
ILLUSTRATIONS, DESCRIPTIVE LITERATURE, AND TECHNICAL DATA) SUFFICIENT FOR SOUTH LOUISIANA COMMUNITY COLLEGE TO EVALUATE QUALITY,
SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT DESCRIPTIVE INFORMATION MAY CAUSE
PROPOSAL TO BE REJECTED.
7) CONTRACT RENEWALS: UPON AGREEMENT OF SOUTH LOUISIANA COMMUNITY COLLEGE AND THE CONTRACTOR, A TERM CONTRACT MAY BE
EXTENDED FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICE, TERMS AND CONDITIONS. THE TOTAL CONTRACT TERM CANNOT EXCEED 36
MONTHS.
8) SOUTH LOUISIANA COMMUNITY COLLEGE RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITH A THIRTY (30) DAY WRITTEN NOTICE.
9) THE QUANTITIES LISTED ARE ESTIMATED TO BE THE AMOUNT NEEDED. IN THE EVENT A GREATER OR LESSER QUANTITY IS NEEDED, THE RIGHT IS
RESERVED BY SLCC TO INCREASE OR DECREASE THE AMOUNT AT THE UNIT PRICES STATED IN THE BID.
Mandatory Site Visits
Each bidder must perform mandatory pre-bid site visits. A pre-bid conference shall be held at South Louisiana Community
College's Health and Sciences building auditorium, located at 1101 Bertrand Drive, Lafayette, LA 70506 on June 25,2026 at
10:30 am. Bidders that are unable to attend the scheduled conference may schedule a visit by contacting:
Buck Andrus, Associate Director of Facilities Operations and Maintenance
337-789-7764
* Site visits must be scheduled by contacting the Associate Director of Facilities Operations and Maintenance.
* The Site Visit Verification Form must be signed by the front office or facilities staff located at each site. This form
must be submitted with the bid proposal.
* Oral communications during site visit shall be considered unofficial and non-binding.
Guidelines
All bid prices must be all-inclusive to include any outsourced or contracted work. Any bids which call for outsourcing or
contracting work must include a name and description of the organizations being contracted.
The organization submitting a bid will be the sole contractor as a result of any bid award, and that sole contractor shall be
responsible for all deliverables specified in the bid. This general requirement notwithstanding, proposers may enter
subcontractor arrangements if approved in writing by the SoLAcc Executive Director of Operations and Institutional Services.
If the organization submitting a bid must outsource or contract any work to meet the requirements contained herein, the
proposer shall identify subcontractor relationships and include specific designations of the tasks to be performed by the
subcontractor. The prime contractor shall be the single point of contact for all subcontract work.
Unless provided for in the contract with South Louisiana Community College, the prime contractor shall not contract with
any other party for any of the services herein contracted without the express prior written approval of South Louisiana
Community College.
Issuance of this bid in no way constitutes a commitment by South Louisiana Community College to award a contract. South
Louisiana Community College reserves the right to accept or reject, in whole or part, all proposals submitted and/or cancel
this announcement if it is determined to be in the College's best interest.
Page 2 of 19

SOLICITATION: 26-002
PRINT VENDOR NAME & ADDRESS BELOW:
Extended
Item Description Quantity Unit Unit Price
Amount
Lafayette Main Campus Lawn Maintenance Service in accordance with the attached scope
1 of work. 36 Ea.
Lafayette Main Campus Lawn Maintenance Service, upon request, in accordance with the
2 attached scope of work. 1 Ea.
New Iberia Campus, Lawn Maintenance Service in accordance with attached scope of
3 work. 36 Ea.
New Iberia Campus, Bush Hog nine acres, upon request, accordance with attached
4 scope of work 1 Ea.
New Iberia Campus, Lawn Maintenance Service, upon request, in accordance with
5 attached scope of work. 1 Ea.
Young Memorial Campus, Lawn Maintenance Service in accordance with attached
6 scope of work. 36 Ea.
Young Memorial Marine Campus, Lawn Maintenance Service, upon request, in
7 accordance with attached scope of work. 36 Ea.
Lafayette campus 324 & 330 Dulles location lawn maintenance service in accordance
8 with the attached scope of work 36 Ea.
Lafayette campus 324 & 330 Dulles location lawn maintenance service, upon
9 request, in accordance with the attached scope of work 1 Ea.
St. Martinville Campus, Lawn Maintenance Service, upon request, in accordance with
1 Ea.
10 attached scope of work.
Abbeville Campus, Lawn Maintenance Service, upon request, in accordance with
11 attached scope of work. 1 Ea.
Please print name: Signature Date:
Page 3 of 19

SPECIFICATIONS Bid 26-002
This solicitation is for services to be performed at several South Louisiana Community College locations.
Regular lawn maintenance service shall be performed at the college's Lafayette location, situated on
approximately 46 acres adjacent to Devalcourt Street, west of Bertrand Drive, Lafayette, Louisiana, and
approximately 4 acres located at 324 & 330 Dulles Dr. Also the college's New Iberia Campus location,
situated on approximately 45 total acres of lawn (31 acres) and field (9 acres), adjacent to Ember Drive,
New Iberia, LA., at the college's Morgan City Campus, situated on approximately 4 acres adjacent to 900
Young Rd, Morgan City LA 70380, and at the college's Marine Campus, situated on approximately 4 acres
adjacent to 3225 Young Rd, Morgan City LA 70380. Service shall include rough cutting a field of
approximately nine (9) acres, adjacent to Ember Drive, New Iberia, LA upon request and lawn services per
scope upon request at 6305 Main Hwy, St. Martinville LA and 1115 Clover St. Abbeville, LA.
Mowing- The grass lawn shall be mowed, throughout the term of the contract, to a height no lower than 2"
with mowers designed for commercial use. Small mowers shall be used for difficult or tight areas where
commercial mowers cannot maneuver. Continuous lawn areas should be mowed in one mowing operation.
All aspects of the mowing shall be governed by seasonal demands and grass growth. The grass lawn shall be
mowed a minimum of 36 times per year; 12 times (approximately once every two weeks) October through
March, and 24 times (approximately once every week) April through September. Mower guards shall be used
when mowing near parking areas, buildings, driveways, pedestrians, and vehicles. Grass clippings shall be
mulched during mowing. Grass clippings shall be removed on the same day that they are generated, shortly
after mowing or trimming is performed.
Cut/Bush Hog -Nine (9) acre field adjacent to Ember Drive, New Iberia, LA shall be cut with a rough-cut
mower upon request.
Edging- All plant and landscape tree bed areas shall be edged and trimmed such that a neat and manicured
appearance is always exhibited. Trimmer guards shall be used when edging near parking areas, buildings,
driveways, pedestrians and vehicles. Contractor shall use contractor-provided environmentally friendly weed
control chemicals to ensure that fence lines and posts abutting the lawn area are kept free of weeds and
vines.
Foreign Matter- All extraneous trash, limbs and debris shall be removed from lawn and adjacent parking and
sidewalk areas to maintain a clean appearance. Foreign matter such as weeds, trash, fallen limbs, and debris
accumulated during service visits will be moved to a designated on-site disposal area on the same day of
service and disposed of appropriately. Contractor shall bear all responsibility and liability for proper disposal.
Ant Control- Contractor shall use contractor provided environmentally friendly ant control chemicals to kill all
ant infestations in grass areas and shall continue applications as needed.
Health and Condition Reports- All serviced areas shall be inspected quarterly for reports on lawn health and
condition. Reports shall note abnormal conditions such as insect infestations including, but not limited to
ants, bees and wasps. Quarterly reports shall be submitted in the form of a written notice accompanying an
invoice.
Service Times- Service shall take place on Saturdays and/or Sundays unless given written authorization by the
Director of Facilities and Security Management. The CONTRACTOR Superintendent shall call Facilities when
arriving to begin work and when leaving, upon completion of work.
Page 4 of 19

Documentation of Service- Contractor shall provide South Louisiana Community College Facilities with
documentation of services performed at each site visit. Service visit documentation shall be emailed to
buck.andrus@solacc.edu and include time and date of service. Copies of service visit documentation shall be
included with any invoice submitted for payment.
Materials and Equipment- Contractor shall provide all labor, materials, tools, equipment and supplies
necessary to perform specified services. All chemicals must be approved in writing by the Director of
Facilities and Security Management prior to application.
Solicitation Requirements- Bidder must provide the following all items below as part of their bid submission:
* Bidder's signed acknowledgement that Contractor shall indemnify and hold Owner harmless, and its
agents and employees, from and against all claims, damages, losses, and expenses, including
reasonable attorney fees, arising out of the performance or non-performance of the services herein
requested, which is for bodily injury, illness or death, or for property damage, including loss of use.
(Attachment III)
* Bidder's signed W-9 form.
* Fully signed SITE VISIT VERIFICATION (Attachment II)
* Proof of Operator's License for any application of chemicals required.
INITIAL:
_________ Bidder hereby acknowledges that award is contingent upon contractor and any sub-
contractors' compliance with all laws, ordinances and requirements of all authority having jurisdiction
over Owner's property.
Please print name: Signature Date:
Page 5 of 19

ATTACHMENT I Bid 26-002
INSURANCE REQUIREMENTS FOR CONTRACTORS
The Contractor shall purchase and maintain for the duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the work hereunder by
the Contractor, its agents, representatives, employees or subcontractors.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE
1. Workers Compensation
Workers Compensation insurance shall be in compliance with the Workers Compensation law of the State of
Louisiana. Employers Liability is included with a minimum limit of $500,000 per accident/per disease/per
employee. If work is to be performed over water and involves maritime exposure, applicable LHWCA, Jones
Act, or other maritime law coverage shall be included and the Employers Liability limit increased to a minimum
of $1,000,000. A.M. Best's insurance company rating requirement may be waived for workers compensation
coverage only.
2. Commercial General Liability
Commercial General Liability insurance, including Personal and Advertising Injury Liability, shall have a minimum
limit per occurrence of $1,000,000 and a minimum general aggregate of $2,000,000. The Insurance Services
Office (ISO) Commercial General Liability occurrence coverage form CG 00 01 (current form approved for use
in Louisiana), or equivalent, is to be used in the policy. Claims-made form is unacceptable.
3. Automobile Liability
Automobile Liability Insurance shall have a minimum combined single limit per occurrence of $1,000,000. ISO
form number CA 00 01 (current form approved for use in Louisiana), or equivalent, is to be used in the policy.
This insurance shall include third-party bodily injury and property damage liability for owned, hired and
non-owned automobiles.
B. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to and accepted by the Agency. The Contractor shall
be responsible for all deductibles and self-insured retentions.
C. OTHER INSURANCE PROVISIONS
Page 6 of 19

The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The Agency, its officers, agents, employees and volunteers shall be named as an additional insured as
regards negligence by the contractor. ISO Form CG 20 10 (current form approved for use in Louisiana), or
equivalent, is to be used when applicable. The coverage shall contain no special limitations on the scope of
protection afforded to the Agency.
b. The Contractor's insurance shall be primary as respects the Agency, its officers, agents, employees and
volunteers. Any insurance or self-insurance maintained by the Agency shall be excess and non-contributory
of the Contractor's insurance.
c. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is
brought, except with respect to the policy limits.
2. Workers Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the Agency, its officers, agents, employees and
volunteers for losses arising from work performed by the Contractor for the Agency.
3. All Coverages
a. Coverage shall not be canceled, suspended, or voided by either party (the Contractor or the insurer) or
reduced in coverage or in limits except after 30 days written notice has been given to the Agency. Ten-day
written notice of cancellation is acceptable for non-payment of premium. Notifications shall comply with the
standard cancellation provisions in the Contractor's policy.
b. Neither the acceptance of the completed work nor the payment thereof shall release the Contractor from the
obligations of the insurance requirements or indemnification agreement.
c. The insurance companies issuing the policies shall have no recourse against the Agency for payment of
premiums or for assessments under any form of the policies.
d. Any failure of the Contractor to comply with reporting provisions of the policy shall not affect coverage
provided to the Agency, its officers, agents, employees and volunteers.
D. ACCEPTABILITY OF INSURERS
All required insurance shall be provided by a company or companies lawfully authorized to do business in the
jurisdiction in which the Project is located. Insurance shall be placed with insurers with a A.M. Best's rating of A-:VI
or higher. This rating requirement may be waived for workers compensation coverage only.
Page 7 of 19

If at any time an insurer issuing any such policy does not meet the minimum A.M. Best rating, the Contractor shall
obtain a policy with an insurer that meets the A.M. Best rating and shall submit another Certificate of Insurance as
required in the contract.
E. VERIFICATION OF COVERAGE
Contractor shall furnish the Agency with Certificates of insurance reflecting proof of required coverage. The
Certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its
behalf. The Certificates are to be received and approved by the Agency before work commences and upon any
contract renewal thereafter.
In addition to the Certificates, Contractor shall submit the declarations page and the cancellation provision
endorsement for each insurance policy. The Agency reserves the right to request complete certified copies of all
required insurance policies at any time.
Upon failure of the Contractor to furnish, deliver and maintain such insurance as above provided, this contract, at
the election of the Agency, may be suspended, discontinued or terminated. Failure of the Contractor to purchase
and/or maintain any required insurance shall not relieve the Contractor from any liability or indemnification under the
contract.
F. SUBCONTRACTORS
Contractor shall include all subcontractors as insureds under its policies OR shall be responsible for verifying and
maintaining the Certificates provided by each subcontractor. Subcontractors shall be subject to all of the
requirements stated herein. The Agency reserves the right to request copies of subcontractor's Certificates at any
time.
G. WORKERS COMPENSATION INDEMNITY
In the event Contractor is not required to provide or elects not to provide workers compensation coverage, the parties
hereby agree that Contractor, its owners, agents and employees will have no cause of action against, and will not
assert a claim against, the State of Louisiana, its departments, agencies, agents and employees as an employer,
whether pursuant to the Louisiana Workers Compensation Act or otherwise, under any circumstance. The parties
also hereby agree that the State of Louisiana, its departments, agencies, agents and employees shall in no
circumstance be, or considered as, the employer or statutory employer of Contractor, its owners, agents and
employees. The parties further agree that Contractor is a wholly independent contractor and is exclusively
responsible for its employees, owners, and agents. Contractor hereby agrees to protect, defend, indemnify and hold
the State of Louisiana, its departments, agencies, agents and employees harmless from any such assertion or claim
that may arise from the performance of this contract.
Page 8 of 19

H. INDEMNIFICATION/HOLD HARMLESS AGREEMENT
Contractor agrees to protect, defend, indemnify, save, and hold harmless, the State of Louisiana, all State
Departments, Agencies, Boards and Commissions, its officers, agents, servants, employees, and volunteers, from
and against any and all claims, damages, expenses, and liability arising out of injury or death to any person or the
damage, loss or destruction of any property which may occur, or in any way grow out of, any act or omission of
Contractor, its agents, servants, and employees, or any and all costs, expenses and/or attorney fees incurred by
Contractor as a result of any claims, demands, suits or causes of action, except those claims, demands, suits, or
causes of action arising out of the negligence of the State of Louisiana, all State Departments, Agencies, Boards,
Commissions, its officers, agents, servants, employees and volunteers.
Contractor agrees to investigate, handle, respond to, provide defense for and defend any such claims, demands,
suits, or causes of action at its sole expense and agrees to bear all other costs and expenses related thereto, even
if the claims, demands, suits, or causes of action are groundless, false or fraudulent.
Page 9 of 19

ATTACHMENT II Bid 26-002
SITE VISIT VERIFICATION
This signed statement certifies that the vendor named below has visited the jobsites and is familiar with all the conditions
surrounding the fulfillment of the specifications for this project.
NOTE: THIS CERTIICATION MUST BE SIGNED BY THE BIDDER'S AUTHORIZED REPRESENTATIVE AND AGENCY REPRESENTATIVES AND MUST BE SUBMITTED WITH THE BID.
Lafayette New Iberia
Location 1101 Bertrand Dr. Lafayette, LA 70506 Location 609 Ember Dr. New Iberia, LA 70560
Contact Name Buck Andrus Contact Name Buck Andrus
Contact Phone 337-789-7764 Contact Phone 337-789-7764
Signature/Date Signature/Date
Young Memorial Young Memorial Marine
Location 900 Youngs Rd Morgan City, LA 70380 Location 3225 Youngs Rd Morgan City, LA 70380
Contact Name Buck Andrus Contact Name Buck Andrus
Contact Phone 337-789-7764 Contact Phone 337-789-7764
Signature/Date Signature/Date
Print Business Name: Bidder Signature: Date:
Page 10 of 19