LAWN AND LANDSCAPE MANAGEMENT FOR UNIVERSITY AIRPO

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028976
Email: payables@olemiss.edu Coll.Number 815
Date 04/19/2026
Vendor Address
RequisitionNo. 10205276
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 05/28/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby: numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________ envelope.
Signature _________________________
Page 1 of 3
DeliveryDateARO _________________________
Item Material/Description Quantity UM UnitPrice Amount
*IMPORTANT!!! ALL SUBMISSIONS ARE DUE NO LATER THAN
1:00 PM, THURSDAY, MAY 28, 2026.
ALL SUBMISSIONS ARE DUE AT:
RFP 815
OFFICE OF PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DR
UNIVERSITY, MS 38677
OUR PREFERRED METHOD OF SUBMISSION IS
ELECTRONICALLY BY FOLLOWING INSTRUCTIONS AT THIS
LINK:
https://secure24.olemiss.edu/prelecbids/CurrentBids
IF SUBMITTING VIA PAPER HARDCOPY, YOUR SEALED AND
PROPERLY IDENTIFIED (ATTACHED LABEL AFFIXED TO
OUTSIDE OF PARCEL PACKAGE) BID MUST ARRIVE AT THE
PROCUREMENT SERVICES BUILDING NO LATER THAN THE
STATED DATE AND TIME. PLEASE SEND YOUR PROPOSAL IN A
TIMELY FASHION THAT ALLOWS FOR UNFORESEEN DELAYS
BY YOUR CHOSEN DELIVERY METHOD.
THE UNIVERSITY RESERVES THE RIGHT TO REJECT ALL
PROPOSALS RECEIVED.
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028976
Email: payables@olemiss.edu Coll.Number 815
Date 04/19/2026
Vendor Address
RequisitionNo. 10205276
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 05/28/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 2 of 3
Item Material/Description Quantity UM UnitPrice Amount
YOUR COMPANY IS NOT REQUIRED TO BE A REGISTERED
VENDOR TO SUBMIT A PROPOSAL, HOWEVER, YOUR
COMPANY MUST BE REGISTERED WITH THE UNIVERSITY OF
MISSISSIPPI (UM) IF AWARDED. TO REGISTER AS A VENDOR
WITH UM, PLEASE VISIT
https://olemiss.edu/procurement/vendors/.
AND FOLLOW THE INSTRUCTIONS ON THE WEBSITE.
PLEASE INCLUDE ORIGINAL REQUEST FOR PROPOSAL
DOCUMENTS. PLEASE MAKE SURE ALL DOCUMENTS INCLUDE
YOUR CORRECT NAME, COMPANY NAME, AND CONTACT
INFORMATION (ADDRESS, PHONE NUMBER, FAX NUMBER,
ETC.).
THIS PURCHASE WILL BE GOVERNED BY THE UNIVERSITY OF
MISSISSIPPI TERMS AND CONDITIONS AS LISTED ON OUR
WEBSITE: http://procurement.olemiss.edu.
0001 RFP 815 1 each
LAWN AND LANDSCAPE MANAGEMENT FOR UNIVERSITY
AIRPORT
PLEASE SEE THE ATTACHED 28 PAGE DOCUMENT FOR ALL
REQUIREMENTS AND SPECIFICATIONS.
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028976
Email: payables@olemiss.edu Coll.Number 815
Date 04/19/2026
Vendor Address
RequisitionNo. 10205276
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 05/28/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 3 of 3
Item Material/Description Quantity UM UnitPrice Amount
SEALED PROPOSALS WILL BE RECEIVED AT THE UNIVERSITY
OF MISSISSIPPI, OFFICE OF PROCUREMENT SERVICES, 164
JEANETTE PHILLIPS DRIVE, UNIVERSITY, MS 38677 ON
THURSDAY, May 28, 2026 UNTIL 1:00 PM AND OPENED
IMMEDIATELY THEREAFTER FOR THE FOLLOWING:
RFP 815 # Lawn and Landscape Management for University Airport
ALL PROPOSALS MUST BE SEALED AND PLAINLY MARKED ON
THE OUTSIDE OF ALL ENVELOPES IN ACCORDANCE WITH THE
BID SUBMITTED. SPECIFICATIONS ARE ON FILE IN THE
OFFICE OF THE DIRECTOR OF PROCUREMENT SERVICES
AND CAN BE VIEWED / DOWNLOADED AT
http://secure24.olemiss.edu/prelecbids/CurrentBids.
Any inquiries or requests regarding this procurement should be
submitted, in writing, to Director of Procurement Services at
bids@olemiss.edu no later than 3:00 pm CT on Monday, May 4,
2026.
***Be sure to include RFP 815 # Lawn and Landscape Management
for University Airport in the subject line of your email.
Offerors may contact ONLY DIRECTOR OF PROCUREMENT
regarding this procurement. Any unauthorized contact shall not be
used as a basis for responding to this RFP and may result in the
disqualification of the proposer's submittal.
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

1
University of Mississippi
Request for Proposal
# 815
Lawn and Landscape
Management f or
University Airport
Proposal Due Date -
May 28, 2026
1:00 PM CT

Page 2 of 28
Table of Contents
Page
1.0 Definitions 4
2.0 General Overview 5
2.1 Intent and Scope 5
2.2 University Information 5
3.0 Proposal Requirements 5
3.1 Key Event Dates 5
3.2 Offeror Communication 6
3.3 Responses to Inquiries 6
3.4 Offeror Presentations 6
3.5 Preparation of Offers 6
3.6 Proposed Deviations from the Request for Proposal 6
3.7 Proposal Submission and Deadline 7
3.8 Addenda 8
3.9 Restrictions on Communication with University Staff 8
3.10 Questions 8
4.0 Proposal Format and Content 8
4.1 Proposal Information 8
4.2 Letter of Information 8
4.3 Transmittal Letter 9
4.4 Executive Summary 10
4.5 Tab 1 - Offeror Qualifications 10
4.6 Tab 2 - Mandatory Services Defined 10
4.7 Tab 3 - Financial Proposal 10
4.8 Tab 4 - Evidence of Successful Performance 11
4.9 Tab 5 - Other Additional Information 11
4.10 Tab 6 - Proposed Contract 12
5.0 Evaluation of Proposals 12
6.0 Special Conditions 12
6.1 Contract Term 12
6.2 Acceptance or Rejection and Award of Proposal 12
6.3 Entire Agreement 12
6.4 Termination for Convenience 13
6.5 Termination for Non-Performance 13
6.6 Assignment 13
6.7 Permits, Licenses, Taxes and Registration 13
6.8 Indemnification 14
6.9 Insurance 14
6.10 UM Data 15
6.11 Method of Award 15
6.12 Additions, Deletions or Contract Changes 16
6.13 Provisions of UM Mandatory Addendum 16

Page 3 of 28
7.0 Financial Offer Summary 16
APPENDIX A - Letter of Information Form 17
APPENDIX B - Mandatory Addendum to All University of Mississippi Contracts 18 - 22
EXHIBIT A - Specifications for Landscape Management 23 - 27

Page 4 of 28
1.0 DEFINITIONS
The terms "addendum" and "addenda" mean written or electronic instructions issued by The University
of Mississippi prior to the receipt of Proposals that modify or interpret the Request for Proposal
documents by addition, deletions, clarification, or corrections.
The terms "offer" or "proposal" means the Offeror(s) response to this Request for Proposal.
The term "Offeror" means the entity or Contractor group submitting a proposal.
The term "Contractor" means the entity receiving a contract award.
The term "Procurement Department" means The University of Mississippi Procurement Services
Department, 164 Jeanette Phillips Drive, University, MS 38677.
The term "Procurement Official" means The University of Mississippi Director of Procurement Services.
The term "Responsible Offeror" means a person, company, or corporation who has the capability in all
respects to perform fully the contract requirements and the integrity and reliability that will assure good
faith performance.
The term "solicitation" means Request for Proposal (RFP).
The term "University" or "UM" means The University of Mississippi.

Page 5 of 28
2.0 GENERAL OVERVIEW
The University of Mississippi (University) is seeking a vendor to support lawn and landscape
management services for the University-Oxford Airport.
2.1 Intent and Scope
See EXHIBIT A for full specifications and scope of lawn and landscape management needs.
2.2 University Information
Founded in 1848, the University of Mississippi, affectionately known to alumni, students and friends as
Ole Miss, is Mississippi's flagship university. Included in the elite group of R-1: Doctoral Universities -
Highest Research Activity by the Carnegie Classification, it has a long history of producing leaders in
public service, academics and business. With more than 24,000 students, Ole Miss is the state's largest
university and is ranked among the nation's fastest-growing institutions. Its 15 academic divisions
include a major medical school, nationally recognized schools of accountancy, law and pharmacy, and
the Sally McDonnell Barksdale Honors College, renowned for a blend of academic rigor, experiential
learning and opportunities for community action.
3.0 PROPOSAL REQUIREMENTS
3.1 Key Event Dates
EVENT DATE
Issue RFP April 19, 2026
Deadline to Submit Questions May 4, 2026 3:00 PM CT
Response to Written Questions May 8, 2026
Submission of Proposal Deadline May 28, 2026 1:00 PM CT
Proposal Evaluation June 1 - 12, 2026
Finalize Contract June 30, 2026
Contract Award July 15, 2026
* UM Will make every effort to adhere to the schedule but Offeror understands and agrees
that these dates can be subject to change.

Page 6 of 28
3.2 Offeror Communication
Any inquiries or requests regarding this procurement should be submitted, in writing, to Director of
Procurement Services at bids@olemiss.edu no later than 3:00 pm CT on Monday, May 4, 2026.
***Be sure to include RFP 815 - Lawn and Landscape Management for University Airport in the
subject line of your email.
Offerors may contact ONLY DIRECTOR OF PROCUREMENT regarding this procurement. Any unauthorized
contact shall not be used as a basis for responding to this RFP and may result in the disqualification of
the proposer's submittal.
3.3 Responses to inquiries
If deemed appropriate and necessary, UM will prepare written responses to questions submitted and
make them available to all Offerors by Addendum posted on The University of Mississippi Procurement
Services website at http://procurement.olemiss.edu/bid-file/. The questions and answers will be made
part of the RFP and may become part of the contract with the successful Contractor.
3.4 Offeror Presentations
All Offerors whose proposals are determined by the evaluation team to meet or exceed the
requirements of this RFP may be requested to come on campus at their own expense to provide an
overview of the proposal, respond to questions from the evaluation team and present a plan for review.
The presentation can be an additional weighted factor in determining selection.
3.5 Preparation of Offers
Offeror is expected to follow all specifications, terms, conditions, and instructions in this Request for
Proposal.
Offeror will furnish all information required by this solicitation.
Proposals should be prepared simply and economically, providing a description of the Offeror's
capabilities to satisfy the requirements of the solicitation. Emphasis should be on completeness and
clarity of content. Best and final offers may be requested by the University during the evaluation
process.
3.6 Proposed Deviations from the Request for Proposal
The stated requirements appearing elsewhere in this RFP shall become a part of the terms and
conditions of any resulting contract. Any deviations there from must be specifically defined in an
Offeror's proposal. If accepted by the University, the deviations shall become part of the contract, but
such deviations must not be in conflict with the basic nature of this RFP.
Note: Offerors shall not submit their standard terms and conditions as exceptions to the RFP Terms
and Conditions. Each exception to a University term and condition shall be individually addressed.

Page 7 of 28
3.7 Proposal Submission and Deadline
Sealed proposals shall be delivered in 1 of 2 options:
a. One (1) PDF copy submitted electronically following instructions found at
https://secure24.olemiss.edu/prelecbids/CurrentBids. (PREFERRED)
b. One (1) sealed hard copy and two (2) USB flash drives, each containing 1 PDF copy delivered to:
All sealed copies/USB drives should be delivered to:
RFP 815 - Lawn and Landscape Management for University Airport
The University of Mississippi
Office of Procurement Services
164 Jeanette Phillips Drive
University, MS 38677
Original hardcopy should be in labeled binder; all confidential information in the proposal shall be
clearly identified and easily segregated from the rest of the proposal.
IMPORTANT! The offeror/proposer should mark any and all pages of the proposal considered to be
proprietary information which may remain confidential in accordance with Mississippi Code Annotated
25-61-9 and 79-23-1 (1972, as amended). Each page of the proposal that the proposer considers trade
secrets or confidential commercial or financial information should be on a different color paper than
non-confidential pages and be marked in the upper right-hand corner with the word "CONFIDENTIAL."
Failure to clearly identify trade secrets or confidential commercial or financial information will result in
that information being released subject to a public records request.
ALL OFFEROR PROPOSALS MUST BE RECEIVED FOR REVIEW AND EVALUATION IN THE UM
PROCUREMENT SERVICES DEPARTMENT NO LATER THAN 1:00 PM CT ON Thursday, May 28, 2026.
Proposals received after this deadline will not be accepted or considered. The date and time of receipt
will be recorded on each proposal.
Proposals must be properly addressed and delivered to UM Procurement Services at the address
listed below:
RFP # 815 - Lawn and Landscape Management for University Airport
Director of Procurement Services
University of Mississippi
164 Jeanette Phillips Drive
PO Box 1848
University, MS 38677
Proposals must be sealed and labeled on the outside of the package to clearly indicate that they are in
response to RFP 815 - Lawn and Landscape Management for University Airport. A label has been
included with these RFP documents.
Proposals submitted by facsimile or other electronic means, will not be accepted or considered.
A public log will be kept of the names of all Offeror organizations that submitted proposals. The
contents of proposals shall not be disclosed to competing potential Offerors during the evaluation
process. The evaluation process is deemed to be in effect until the contract is awarded pursuant to this
Request for Proposals. Awarded in this context means the final required UM signature on the contract
resulting from the procurement has been obtained.