LAWN CARE AND LANDSCAPING

INVITATION TO BID
BID CLOSING DATE AND TIME:
June 4, 2026 @ 11:00 AM CST
RETURN BID AS PDF TO THE EMAIL
ADDRESS LISTED BELOW:
NORTHSHORE TECHNICAL
COMMUNITY COLLEGE
LACOMBE - STEM CAMPUS
SOLICITATION NO: 40023-S7003
65556 CENTERPOINT BLVD
ISSUE DATE: May 14, 2026 TAMMANEND BUSINESS SUBDIVISION
LACOM BE, LA 70 445
VENDOR NAME AND ADDRESS:
Purchasing Manager: RICHARD BUTLER
EMAIL:RichardButler@NorthshoreCollege.edu
PHONE: 985-545-1243
FAX: 985-545-1281
FISCAL YEAR: 27
State General Funds
* FILL IN VENDOR NAME AND
ADDRESS ABOVE BEFORE SUBMITTING
72102900 - Grounds Maintenance Services
INSTRUCTIONS TO BIDDERS
1. REA D THE EN TIRE BID , INCLUD ING ALL T ERMS AN D CONDIT IONS AN D SPECIFI CATIONS.
2. FILL IN ALL BLANK SPACES
3. ALL BID PRICES MUST BE TYPED OR WRITTEN IN INK. ANY CORRECTION, ERASURES OR OTHER FORMS OF ALTERATION
TO UNIT PRIC ES SHOU LD BE INI TIALIZED BY THE B IDDER.
4. BIDS CONTAINING "PAYMENT IN ADVANCE"C.O.D." REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. SPE CIFY YOU R PAYME NT TERM S: _______ _________ _________ _________ _____. CA SH DISCO UNTS FOR LESS TH AN 30 DAYS
OR LESS THAN 1% WILL BE ACCEPTED, BUT WILL NOT BE CONSIDERED IN DETERMINING AWARDS.
THE BIDDER CERTIFIE S:
* COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS, AND SPECIFICATIONS.
* THIS BID IS MADE WITHOUT COLLUSION OR FRAUD.
* THAT IF MY BID I S ACCEPTED WITHIN ________ DAYS FROM BID CLOSING TIME, MY FIRM WILL FURNISH ANY OR
ALL OF THE ITEMS (OR SECTIONS) AT THE PRICE OPPOSITE EACH ITEM (OR SECTION)
* DELIVERY WILL BE MADE WITHIN ______________ DAYS AFTER RECEIPT OF ORDER.
* BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
* IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS,
TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS MADE WITHOUT
COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK BY A PERSON AUTHORIZED TO BIND THE
VENDOR. ALL BID INFORMATION SHALL BE MADE WITH INK OR TYPEWRITTEN.
VENDOR TELEPHONE NUMBER: ______________________ TITLE: ________________________________________________________
DATE: ______________________________________________ EMAIL: __________________________________________________________
FAX NUMBER: _______________________________________ SIGNATURE: ______________________________________________________

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1 ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS
SHOWN ABOVE.
2 BID FORMS: ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON
AND IN ACCORDANCE WITH, FORMS PROVIDED, PROPERLY SIGNED BIDS.
3 BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION PRIOR TO BID
OPENING TIME IN ORDER TO BE CONSIDERED. BID OPENING: BIDDERS MAY ATTEND THE BID OPENING,
BUT NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN
AT THE BID OPENING OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED WITHIN 72
HOURS AFTER BID OPENING.
4 AWARDS: NTCC RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN ALL-
OR-NONE BASIS AND TO REJECT ANY OR ALL BIDS AND WAIVE ANY INFORMALITIES. NTCC RESERVES THE
RIGHT TO REMOVE LINE ITEMS FROM THE AWARD WITH 30 DAY NOTICE WHEN IT IS DEEMED TO BE TO
THE BEST INTEREST OF THE STATE.
5 PRICES: UNLESS OTHERWISE SPECIFIED BY NTCC IN THE SOLICITATION, BID PRICES MUST BE
COMPLETE, INCLUDING TRANSPORATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR
ACCEPTANCE FOR A MINIMUM OF 30 DAYS. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX,
CASE, ETC) AS SPECIFIED IN THE BID.
6 DESCRIPTIVE INFORMATION: BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD
SUBMIT WITH THE BID INFORMATION (SUCH AS ILLUSTRATIONS, DESCRIPTIVE LITERATURE, AND
TECHNICAL DATA) SUFFICIENT FOR NTCC TO EVALUATE QUALITY, SUITABILITY, AND COMPLIANCE WITH
THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT DESCRIPTIVE INFORMATION MAY
CAUSE BID TO BE REJECTED.
7 CONTRACT RENEWALS: UPON AGREEMENT OF NTCC AND THE CONTRACTOR, A TERM
CONTRACT MAY BE EXTENDED FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICE, TERMS
AND CONDITIONS. THE TOTAL CONTRACT TERM CANNOT EXCEED 36 MONTHS.
8 NTCC RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITH A THIRTY (30) DAY WRITTEN
NOTICE.
Preferences: IN ACCORDANCE WITH LOUISIANA REVISED STATUTES 39:1595, A PREFERENCE MAY BE
ALLOWED FOR PRODUCTS MANUFACTURED, PRODUCED, GROWN, OR ASSEMBLED IN LOUISIANA OF
EQUAL QUALITY.
DO YOU CLAIM THIS PREFERENCE? YES _____________________ NO ________________
SPECIFY THE LINE NUMBERS: _____________________________________________________
SPECIFY LOCATION WITHIN LOUISIANA WHERE THIS PRODUCT IS MANUFACTURED, PRODUCED, GROWN
OR ASSEMBLED:
_______________________________________________________________________________
DO YOU HAVE A LOUISIANA BUSINESS WORKFORCE? YES: _______ NO _____________
IF SO, DO YOU CERTIFY THAT AT LEAST 50% OF YOUR LOUISIANA WORKFORCE IS
COMPRISED OF RESIDENTS OF LOUISIANA? YES: _____________ NO: ______________
FAILURE TO SPECIFY ABOVE INFORMATION MAY CAUSE ELIMINATION FROM PREFERENCES
BIDDERS REPRESENTATION:
IN MAKING YOUR BID, EACH BIDDER REPRESENTS THAT: YOU HAVE READ AND UNDERSTOOD THE BID
DOUCMENTS AND YOU BID HAS BEEN MADE IN ACCORDANCE HEREWITH: YOU HAVE VISITED THE SITE,

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IF REQUIRED, AND HAVE FAMILIARIZED YOURSELF WITH THE LOCAL CONDITIONS UNDER WHICH THE
WORK IS TO BE PERFORMED.
ANY ORDERS RESULTING FROM THIS SOLICITATION WILL BE PAID WITH FY27 FUNDS, IF APPROPRIATED
BY THE LEGISLATURE. DELIVERY CANNOT BE MADE PRIOR TO JULY 1, 2026 AND YOUR BID PRICES MUST
BE FIRM FOR ACCEPTANCE AT DELIVERY ACCORDINGLY.
THE QUANTITIES ARE ESTIMATED TO BE THE AMOUNT NEEDED. IN THE EVENT A GREATER OF LESSER
QUANTITY IS NEEDED, THE RIGHT IS RESERVED BY THE STATE OF LOUISIANA TO INCREASE OR DECREASE
THE AMOUNT, AT THE UNIT PRICE STATED IN THE BID.
IN AN EFFORT TO INCREASE EFFICIENCIES AND EFFECTIVENESS, AS WELL AS BE STRATEGIC IN UTILIZING
TECHNOLOGY AND RESOURCES FOR THE STATE AND VENDORS, THE STATE INTENDS TO MAKE ALL
PAYMENTS TO VENDORS ELECTRONICALLY. THE LaCARTE PROCUREMENT CARD WILL BE USED FOR
PURCHASES OF $5,000 AND UNDER, AND WHERE FEASIBLE, OVER $5,000. VENDORS WILL HAVE A
CHOICE OF RECEIVING ELECTRONIC PAYMENT FOR ALL OTHER PAYMENTS BY SELECTING ELECTRONIC
VENDOR PAYMENT SOLUTION (EVP) OR ELECTRONIC FUNDS TRANSFER (EFT).
IF YOU RECEIVE AN AWARD AND DO NOT CURRENTLY ACCEPT THE LaCARTE CARD OR EVP, OR HAVE
NOT ALREADY ENROLLED IN EFT, YOU WILL BE ASKED TO COMPLY WITH THIS REQUEST BY CHOOSING
ONE OF THE FOLLOWING THREE OPTIONS. YOU MAY INDICATE YOUR ACCEPTANCE BELOW.
THE LaCARTE PROCUREMENT CARD USES A VISA CARD PLATFORM. VENDORS RECEIVE PAYMENT FROM
STATE AGENCIES USING THE CARD IN THE SAME MANNER AS OTHER VISA CARD PURCHASES. VENDORS
CANNOT PROCESS PAYMENT TRANSACTIONS THROUGH THE CREDIT CARD CLEARINGHOUSE UNTIL THE
PURCHASED PRODUCTS HAVE BEEN SHIPPED AND RECEIVED, OR THE SERVICES PERFORMED.
FOR ALL STATEWIDE AND AGENCY TERM CONTRACTS:
* UNDER THE LaCARTE PROGRAM, PURCHASE ORDERS ARE NOT NECESSARY. ORDERS MUST BE
PLACED AGAINST THE NET DISCOUNTED PRODUCTS OF THE CONTRACT. ALL CONTRACT TERMS
AND CONDITIONS APPLY TO PURCHASES MADE WITH LaCARTE.
* IF A PURCHASE ORDER IS NOT USED, THE VENDOR MUST KEEP ON FILE A RECORD OF ALL
LaCARTE PURCHASES ISSUED AGAINST THIS CONTRACT DURING THE CONTRACT PERIOD. THE
FILE MUST CONTAIN THE PARTICULAR ITEM NUMBER, QUANTITY, LINE TOTAL AND ORDER
TOTAL. RECORDS OF THESE PURCHASES MUST BE PROVIDED TO THE OFFICE OF STATE
PROCUREMENT UPON REQUEST.
EVP METHOD CONVERTS CHECK PAYMENTS TO A VISA CREDIT CARD, THEREBY STREAMLINING
PAYMENTS TO YOUR ORGANIZATION. PARTICIPANTS RECEIVE A CREDIT CARD ACCOUNT NUMBER WITH
UNIQUE SECURITY FEATURES. THIS CARD WILL HAVE $0 AVAILABLE FUNDS UNTIL AN INVOICE IS
APPROVED FOR PAYMENT. AS PAYMENTS ARE APPROVED, ELECTRONIC REMITTANCE NOTIFICATIONS
ARE SENT VIA EMAIL ALONG WITH APPROVAL TO CHARGE THE CARD FOR THAT AMOUNT. EVP
REQUIRES NO CHANGE TO CURRENT INVOICE PROCEDURES; IT IS SECURE, AND DOES NOT REQUIRE
YOUR BANK INFORMATION.
EFT PAYMENTS ARE SENT FROM THE STATE'S BANK DIRECTLY TO THE PAYEE'S BANK EACH WEEKDAY.
THE ONLY REQUIREMENT IS THAT YOU HAVE AN ACTIVE CHECKING OR SAVINGS ACCOUNT AT A

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FINANCIAL INSTITUTION THAT CAN ACCEPT AUTOMATED CLEARING HOUSE (ACH) CREDIT FILES AND
REMITTANCE INFORMATION ELECTRONICALLY. ADDITIONAL INFORMATION IS AVAILABLE AT:
http://www.doa.louisiana.gov/OSRAP/EFTfor Website.pdf
llment%20Form.pdf
http://www.doa.louisiana.gov/OSRAP/EFTfor Website.pdf
IF AN AWARD IS MADE TO YOUR COMPANY, PLEASE CHECK Payment Type Will Accept Already Enrolled
WHICH OPTION YOU WILL ACCEPT OR INDICATE IF YOU ARE LaCarte _______ ______
ALREADY ENROLLED EVP _______ ______
EFT _______ ______
________________________________________
Printed Name of Individual Authorized
_________________________________________ ______________________
Authorized Signature for payment type chosen Date
_______________________________________________
Email address and phone number of authorized individual

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PRICE SHEET: _ INVITATION TO BID # 40023-S27003
COMMODITY DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED PRICE
1. LAWNCARE SERVICES - 1 PER __________ ____________
MOW, EDGE AND TRIM ALL GRASS ON
CAMPUS LAWN AS NEEDED. AREAS SHOWN
ON ATTACHED ARIEL PHOTO. SIDEWALKS
CLEARED OF MOWING DEBRIS. LARGE TRASH
REMOVED FROM LAWN AREAS
2. LANDSCAPING-- 1 PER __________ ____________
HAND WEEDING BEDS, HERBACIDE,
WEEDING TREES/FLOWER BEDS,ALL SUPPLIES AND
EQUIPMENT WILL BE SUPPLIED BY AWARDED
VENDOR
5. BRUSH HOG FIELD AREAS OFF LAWN AREA 1 PER __________ _____________
AS NEEDED
6. PRUNING 1 PER ____________ ____________
TREEES AND HEDGES AS NEEDED
7. SERVICE CALL TO: 1 PER ____________ ____________
NTCC - LIVINGSTON CAMPUS
11640 BURGESS AVE
WALKER, LA 70785
TOTAL_____________________
**SITE VISITATION IS REQUIRED FOR ACCURATE PRICING. MANDATORY SITE VISIT BY APPOINTMENT
ONLY. IF SITE VISITATION IS NOT DOCUMENTED, YOU WILL NOT BE CONSIDERED FOR AWARD. PLEASE
SCHEDULE SITE VISITATION WITH
Dr. Lizette Leader, 985-545-1850
LIZETTELEADER@NORTHSHORECOLLEGE.EDU
Megan Chaisson 985-545-1801
MISTYCHAISSON@NORTHSHORECOLLEGE.EDU
**LOCATION OF SITE VISIT: NORTHSHORE TECHNICAL COMMUNITY COLLEGE - 11640 Burgess Ave.,
Walker, LA 70785.
**LIABILITY INSURANCE CERTIFICATE IS REQUIRED TO BE SUBMITTED WITH BID. AWARD WILL NOT BE
MADE WITHOUT CURRENT INSURANCE CERTIFICATE.
**THE FIRST TERM OF CONTRACT WILL BE FROM JULY 1, 2026 - JUNE 30, 2027. 2 RENEWALS ARE
POSSIBLE FOR AN ANNUAL TERM OF JULY 1, - JUNE 30 OF THE FOLLOWING YEAR
** NO EXTENSIONS WILL BE GRANTED FOR SITE VISITS. PLEASE SCHEDULE EARLY.

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INSURANCE REQUIREMENTS FOR CONTRACTORS
The Contractor shall purchase and maintain for the duration of the contract insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the performance
of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE
1. Workers Compensation
Workers Compensation insurance shall be in compliance with the Workers Compensation law of
the State of Louisiana. Employers Liability is included with a minimum limit of $500,000 per
accident/per disease/per employee. If work is to be performed over water and involves
maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be
included and the Employers Liability limit increased to a minimum of $1,000,000. A.M. Best's
insurance company rating requirement may be waived for workers compensation coverage only.
2. Commercial General Liability
Commercial General Liability insurance, including Personal and Advertising Injury Liability, shall
have a minimum limit per occurrence of $1,000,000 and a minimum general aggregate of
$2,000,000. The Insurance Services Office (ISO) Commercial General Liability occurrence
coverage form CG 00 01 (current form approved for use in Louisiana), or equivalent, is to be
used in the policy. Claims-made form is unacceptable.
3. Automobile Liability
Automobile Liability Insurance shall have a minimum combined single limit per occurrence of
$1,000,000. ISO form number CA 00 01 (current form approved for use in Louisiana), or
equivalent, is to be used in the policy. This insurance shall include third-party bodily injury and
property damage liability for owned, hired and non-owned automobiles.
B. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to and accepted by the Agency. The
Contractor shall be responsible for all deductibles and self-insured retentions.
C. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The Agency, its officers, agents, employees and volunteers shall be named as an
additional
insured as regards negligence by the contractor. ISO Form CG 20 10 (current form
approved
for use in Louisiana), or equivalent, is to be used when applicable. The coverage shall
contain no special limitations on the scope of protection afforded to the Agency.
b. The Contractor's insurance shall be primary as respects the Agency, its officers,
agents,
employees and volunteers. Any insurance or self-insurance maintained by the Agency
shall
be excess and non-contributory of the Contractor's insurance.
c. The Contractor's insurance shall apply separately to each insured against whom claim
is made or suit is brought, except with respect to the policy limits.
2. Workers Compensation and Employers Liability Coverage
26 Rev. 01/2011