LAWN CARE AND LANDSCAPING

INVITATION TO BID
BID CLOSING DATE AND TIME:
JUNE 4, 2026 @ 11:00 AM
RETURN BID VIA POST, IN PERSON, OR
EMAIL:
NORTHSHORE TECHNICAL
COMMUNITY COLLEGE
LACOMBE - MAIN CAMPUS
SOLICITATION NO: 40023-S27002
65556 CENTERPOINT BLVD ROOM# 148
ISSUE DATE: 5/12/2026 LACOMBE, LA 70445
VENDOR NAME AND ADDRESS: Purchasing Manager: RICHARD BUTLER
EMAIL: RichardButler@NorthshoreCollege.edu
PHONE: 985-545-1243
FAX: 985-545-1281
FISCAL YEAR: 27
State General Funds
* FILL IN VENDOR NAME AND
ADDRESS ABOVE BEFORE SUBMITTING
72102900 GROUNDS MAINTENANCE SERVICES
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. FILL IN ALL BLANK SPACES
3. ALL BID PRICES MUST BE TYPED OR WRITTEN IN INK. ANY CORRECTION, ERASURES OR OTHER FORMS OF
ALTERATION TO UNIT PRICES SHOULD BE INITIALIZED BY THE BIDDER.
4. BIDS CONTAINING "PAYMENT IN ADVANCE" AND "C.O.D." REQUIREMENTS MAY BE REJECTED. PAYMENT
IS TO BE MADE WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY,
WHICHEVER IS LATER.
5. SPECIFY YOUR PAYMENT TERMS: . CASH DISCOUNTS FOR LESS
THAN 30 DAYS OR LESS THAN 1% WILL BE ACCEPTED, BUT WILL NOT BE CONSIDERED IN DETERMINING
AWARDS.
THE BIDDER CERTIFIES:
* COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS, AND SPECIFICATIONS.
* THIS BID IS MADE WITHOUT COLLUSION OR FRAUD.
* THAT IF MY BID IS ACCEPTED WITHIN DAYS FROM BID CLOSING TIME, MY FIRM WILL
FURNISH ANY OR ALL OF THE ITEMS (OR SECTIONS) AT THE PRICE OPPOSITE EACH ITEM (OR SECTION)
* DELIVERY WILL BE MADE WITHIN DAYS AFTER RECEIPT OF ORDER.
* BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA
INCLUDING BUT NOT LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS;
EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS; SPECIAL CONDITIONS; AND
SPECIFICATIONS LISTED IN THIS SOLICITATION.
* IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO
BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS
MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK BY A PERSON
AUTHORIZED TO BIND THE VENDOR. ALL BID INFORMATION SHALL BE MADE WITH INK OR
TYPEWRITTEN.
VENDOR TELEPHONE NUMBER: TITLE:
DATE: EMAIL:
FAX NUMBER: SIGNATURE:

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1 ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND
ADDRESS SHOWN ON PAGE 1.
2 BID FORMS: ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED
ON AND IN ACCORDANCE WITH THE BID FORMS PROVIDED AND PROPERLY SIGNED.
3 BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION PRIOR TO BID
OPENING DATE AND TIME IN ORDER TO BE CONSIDERED. LATE BIDS WILL NOT BE
ACCEPTED UNDER ANY CIRCUMSTANCES.
4 BID OPENING: BIDDERS MAY ATTEND THE BID OPENING, BUT NO INFORMATION OR
OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN AT THE BID
OPENING OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED WITHIN 72
HOURS AFTER BID OPENING.
5 AWARDS: NTCC RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN
ALL-OR-NONE BASIS AND TO REJECT ANY OR ALL BIDS AND WAIVE ANY INFORMALITIES.
NTCC RESERVES THE RIGHT TO REMOVE LINE ITEMS FROM THE AWARD WITH 30 DAY
NOTICE WHEN IT IS DEEMED TO BE TO THE BEST INTEREST OF THE STATE.
6 PRICES: UNLESS OTHERWISE SPECIFIED BY NTCC IN THE SOLICITATION, BID PRICES MUST BE
COMPLETE, INCLUDING TRANSPORATION PREPAID BY BIDDER TO DESTINATION AND FIRM
FOR ACCEPTANCE FOR A MINIMUM OF 30 DAYS. PRICES SHOULD BE QUOTED IN THE UNIT
(EACH, BOX, CASE, ETC) AS SPECIFIED IN THE BID. CONDITIONAL BIDS ARE SUBJECT TO
REJECTION IN WHOLE OR IN PART.
7 DESCRIPTIVE INFORMATION: BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL
SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS ILLUSTRATIONS, DESCRIPTIVE
LITERATURE, AND TECHNICAL DATA) SUFFICIENT FOR NTCC TO EVALUATE QUALITY,
SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE
TO SUBMIT DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED.
8 SAMPLES MAY BE REQUIRED TO SHOW THE CHARACTERISTICS OF THE ITEMS OFFERED IN
THE BID. WHEN REQUIRED, SAMPLES MUST BE RECEIVED FOR BID OPENING, FREE OF
EXPENSE TO THE STATE. UPON REQUEST, SAMPLES MAY BE RETURNED AT THE BIDDER'S
RISK AND EXPENSE.
9 CONTRACT RENEWALS: UPON AGREEMENT OF NTCC AND THE CONTRACTOR, A TERM
CONTRACT MAY BE EXTENDED FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME
PRICE, TERMS AND CONDITIONS. THE TOTAL CONTRACT TERM CANNOT EXCEED 36
MONTHS.
10 NTCC RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITH A THIRTY (30) DAY WRITTEN
NOTICE.
PREFERENCES: IN ACCORDANCE WITH LOUISIANA REVISED STATUTES 39:1595, A PREFERENCE MAY BE
ALLOWED FOR PRODUCTS MANUFACTURED, PRODUCED, GROWN, OR ASSEMBLED IN LOUISIANA OF
EQUAL QUALITY.
DO YOU CLAIM THIS PREFERENCE? YES NO
SPECIFY THE LINE NUMBERS:
SPECIFY LOCATION WITHIN LOUISIANA WHERE THIS PRODUCT IS MANUFACTURED, PRODUCED, GROWN
OR ASSEMBLED:
DO YOU HAVE A LOUISIANA BUSINESS WORKFORCE? YES: NO
IF SO, DO YOU CERTIFY THAT AT LEAST 50% OF YOUR LOUISIANA WORKFORCE IS
COMPRISED OF RESIDENTS OF LOUISIANA? YES: NO:

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FAILURE TO SPECIFY ABOVE INFORMATION MAY CAUSE ELIMINATION FROM PREFERENCES
BIDDERS REPRESENTATION:
IN MAKING YOUR BID, EACH BIDDER REPRESENTS THAT: YOU HAVE READ AND UNDERSTOOD THE BID
DOUCMENTS AND YOU BID HAS BEEN MADE IN ACCORDANCE HEREWITH: YOU HAVE VISITED THE SITE,
IF REQUIRED, AND HAVE FAMILIARIZED YOURSELF WITH THE LOCAL CONDITIONS UNDER WHICH THE
WORK IS TO BE PERFORMED.
BY SIGNING AND SUBMITTING ANY BID FOR $25,000 OR MORE, THE BIDDER CERTIFIES THAT THEIR
COMPANY, ANY SUBCONTRACTORS, OR PRINCIPALS ARE NOT SUSPENDED OR DEBARRED BY THE
GENERAL SERVICES ADMINISTRATION (GSA) IN ACCORDANCE WITH THE REQUIREMENTS IN "AUDIT
REQUIREMENTS IN SUBPART F OF THE OFFICE OF MANAGEMENT AND BUDGET'S UNIFORM
ADMIINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL
AWARDS" (FORMERLY OMB CIRCULAR A-133). A LIST OF PARTIES WHO HAVE BEEN SUSPENDED OR
DEBARRED CAN BE VIEWED AT WWW.SAM.GOV .
ANY ORDERS RESULTING FROM THIS SOLICITATION WILL BE PAID WITH FY 27 FUNDS, IF APPROPRIATED
BY THE LEGISLATURE. DELIVERY CANNOT BE MADE PRIOR TO JULY 1, 2026 AND YOUR BID PRICES MUST
BE FIRM FOR ACCEPTANCE AT DELIVERY ACCORDINGLY.
THE QUANTITIES ARE ESTIMATED TO BE THE AMOUNT NEEDED. IN THE EVENT A GREATER OF LESSER
QUANTITY IS NEEDED, THE RIGHT IS RESERVED BY THE STATE OF LOUISIANA TO INCREASE OR DECREASE
THE AMOUNT, AT THE UNIT PRICE STATED IN THE BID.
IN AN EFFORT TO INCREASE EFFICIENCIES AND EFFECTIVENESS, AS WELL AS BE STRATEGIC IN UTILIZING
TECHNOLOGY AND RESOURCES FOR THE STATE AND VENDORS, THE STATE INTENDS TO MAKE ALL
PAYMENTS TO VENDORS ELECTRONICALLY. VENDORS WILL HAVE A CHOICE OF RECEIVING ELECTRONIC
PAYMENT FOR ALL OTHER PAYMENTS BY SELECTING ELECTRONIC FUNDS TRANSFER (EFT), LaCARTE Card
or CHECK. IF YOU RECEIVE AN AWARD AND DO NOT CURRENTLY ACCEPT THE LaCARTE CARD OR HAVE
NOT ALREADY ENROLLED IN EFT, YOU WILL BE ASKED TO COMPLY WITH THIS REQUEST BY CHOOSING
ONE OF THE FOLLOWING THREE OPTIONS. YOU MAY INDICATE YOUR ACCEPTANCE BELOW.
THE LaCARTE PROCUREMENT CARD USES A VISA CARD PLATFORM. VENDORS RECEIVE PAYMENT FROM
STATE AGENCIES USING THE CARD IN THE SAME MANNER AS OTHER VISA CARD PURCHASES. VENDORS
CANNOT PROCESS PAYMENT TRANSACTIONS THROUGH THE CREDIT CARD CLEARINGHOUSE UNTIL THE
PURCHASED PRODUCTS HAVE BEEN SHIPPED AND RECEIVED, OR THE SERVICES PERFORMED.
EFT PAYMENTS ARE SENT FROM THE STATE'S BANK DIRECTLY TO THE PAYEE'S BANK EACH WEEKDAY.
THE ONLY REQUIREMENT IS THAT YOU HAVE AN ACTIVE CHECKING OR SAVINGS ACCOUNT AT A
FINANCIAL INSTITUTION THAT CAN ACCEPT AUTOMATED CLEARING HOUSE (ACH) CREDIT FILES AND
REMITTANCE INFORMATION ELECTRONICALLY. ADDITIONAL INFORMATION IS AVAILABLE AT:

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IF AN AWARD IS MADE TO YOUR COMPANY, PLEASE CHECK Payment Type Will Accept Already Enrolled
WHICH OPTION YOU WILL ACCEPT OR INDICATE IF YOU ARE LaCarte
ALREADY ENROLLED EFT/ACH
ACH
CHECK
Printed Name of Individual Authorized
Authorized Signature for payment type chosen Date
Email address and phone number of authorized individual

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PRICE SHEET: INVITATION TO BID # 40023-S27002
COMMODITY DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED PRICE
1. LAWNCARE SERVICES - 1 PER ______________
STEM/ATC BUILDING
MOW, EDGE AND TRIM ALL GRASS AREAS
ON CAMPUS AS REQUESTED. SIDEWALKS
CLEANED OF MOWER AND WEED EATING
DEBRIS. TRASH REMOVED FROM LAWN
AREAS.
2. LANDSCAPING 1 PER ___________ ____________
HAND WEED BEDS ON ALL SIDES OF THE
ATC AND STEM BUIKLDINGS. HERBACIDE
ALL AREAS OF LAWN AS NEEDED FOR
WEEDS AND ANTS.
3. AERATION 1 PER ____________________________
* TWICE A YEAR. ONCE IN THE FALL AN
ONCE IN THE SPRING UPON REQUEST. THIS
WILL ONLY BE IN THE FRONT AND REAR OF
THE ATC AND THE STEM BUILDING.NOTE: THIS
EXCLUDES REAR OF CAMPUS BY POND AND
OUTDOOR CLASS ROOM AND BREEZEWAY BETWEEN
ATC AND STEM BUILDINGS. ALSO, EXCLUDE
NORTH SIDE OF ATC BUILDING USED BY HEAVY
EQUIPMENT DEPARTMENT.
4. WEED EATING 1 PER ____________________________
* TRIM AND MOW AREA AROUND RETENTION POND
AND IN BETWEEN THE RENTION POND AND HEAVY
EQUIPMENT WORK AREA AS NEEDED.
5. TRIMMING OF HEDGES
* TRIMMING OF HEDGES AND TREES AS NEEDED. 1 PER _________________ __________________
6. FUEL SURCHARGE/TRAVEL FEE
PER SERVICE TO: 1 PER
NTCC - LACOMBE CAMPUS
65556 CENTERPOINT BLVD
LACOMBE, LA 70445
TOTAL
NOTES:
** This bid may be awarded separately if it is in the best interest of the State.
**All supplies must be included in your pricing.
**All fees and surcharges must be listed out and priced.
**Additional work performed caused by damages due to Acts of God or Nature will be
negotiated and considered as an extra charge. This type of work will be proposed at time of
services needed.
** For 2026 we estimated 30 mows and 12 landscaping's. You are bidding on 1 of each as these
numbers are dependent on needs. Make your bid for 1 knowing that the actual service will
depend on weather and needs.
**SITE VISITATION IS REQUIRED FOR ACCURATE PRICING. MANDATORY SITE VISIT BY APPOINTMENT
ONLY. SITE VISIT FORM MUST BE COMPLETED AND SIGNED BY NTCC DESIGNATED PERSONNEL AND
VENDOR REPRESENTATIVE AND RETURNED WITH YOUR BID RESPONSE TO BE CONSIDERED FOR AWARD.
PLEASE SCHEDULE SITE VISIT WITH:

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HENRY SCHIRO: (985)545-1235
HENRYSCHIRO@NORTHSHORECOLLEGE.EDU
ERIC MARIANI: (985)545-1313
ERICMARIANI@NORTHSHORECOLLEGE.EDU.
**LOCATION OF SITE VISIT: NORTHSHORE TECHNICAL COMMUNITY COLLEGE - 65556 CENTERPOINT
BLVD., LACOMBE, LA 70445.
**LIABILITY INSURANCE CERTIFICATE IS REQUIRED TO BE AWARDED. AWARD WILL NOT BE MADE
WITHOUT CURRENT INSURANCE CERTIFICATE. INSURANCE REQUIREMENTS ARE DETAILED ON PAGES 7-
8.
**THE FIRST TERM OF CONTRACT WILL BE FROM JULY 1, 2026 - JUNE 30, 2027. 2 RENEWALS ARE
POSSIBLE FOR AN ANNUAL TERM OF JULY 1, - JUNE 30 OF THE FOLLOWING YEAR IF SERVICES ARE
SATISFACTORY
** NO EXTENSION ON SITE VISITS WILL BE APPROVED. PLEASE SCHEDULE YOUR VISIT AS EARLY AS
POSSIBLE.

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INSURANCE REQUIREMENTS FOR CONTRACTORS
The Contractor shall purchase and maintain for the duration of the contract insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the performance
of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE
1. Workers Compensation
Workers Compensation insurance shall be in compliance with the Workers Compensation law of
the State of Louisiana. Employers Liability is included with a minimum limit of $500,000 per
accident/per disease/per employee. If work is to be performed over water and involves
maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be
included and the Employers Liability limit increased to a minimum of $1,000,000. A.M. Best's
insurance company rating requirement may be waived for workers compensation coverage only.
2. Commercial General Liability
Commercial General Liability insurance, including Personal and Advertising Injury Liability, shall
have a minimum limit per occurrence of $1,000,000 and a minimum general aggregate of
$2,000,000. The Insurance Services Office (ISO) Commercial General Liability occurrence
coverage form CG 00 01 (current form approved for use in Louisiana), or equivalent, is to be
used in the policy. Claims-made form is unacceptable.
3. Automobile Liability
Automobile Liability Insurance shall have a minimum combined single limit per occurrence of
$1,000,000. ISO form number CA 00 01 (current form approved for use in Louisiana), or
equivalent, is to be used in the policy. This insurance shall include third-party bodily injury and
property damage liability for owned, hired and non-owned automobiles.
B. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to and accepted by the Agency. The
Contractor shall be responsible for all deductibles and self-insured retentions.
C. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The Agency, its officers, agents, employees and volunteers shall be named as an
additional
insured as regards negligence by the contractor. ISO Form CG 20 10 (current form
approved
for use in Louisiana), or equivalent, is to be used when applicable. The coverage shall
contain no special limitations on the scope of protection afforded to the Agency.
b. The Contractor's insurance shall be primary as respects the Agency, its officers,
agents,
employees and volunteers. Any insurance or self-insurance maintained by the Agency
shall
be excess and non-contributory of the Contractor's insurance.
c. The Contractor's insurance shall apply separately to each insured against whom claim
is made or suit is brought, except with respect to the policy limits.
2. Workers Compensation and Employers Liability Coverage
26 Rev. 01/2011

Page 8 of 10
The insurer shall agree to waive all rights of subrogation against the Agency, its officers, agents,
employees and volunteers for losses arising from work performed by the Contractor for the
Agency.
3. All Coverages
a. Coverage shall not be canceled, suspended, or voided by either party (the Contractor
or the insurer) or reduced in coverage or in limits except after 30 days written notice has
been given to the Agency. Ten-day written notice of cancellation is acceptable for non-
payment of premium. Notifications shall comply with the standard cancellation
provisions in the Contractor's policy.
b. Neither the acceptance of the completed work nor the payment thereof shall release
the Contractor from the obligations of the insurance requirements or indemnification
agreement.
c. The insurance companies issuing the policies shall have no recourse against the
Agency for payment of premiums or for assessments under any form of the policies.
d. Any failure of the Contractor to comply with reporting provisions of the policy shall
not affect coverage provided to the Agency, its officers, agents, employees and
volunteers.

Page 9 of 10
SITE VISIT FORM
This certifies that
(PRINT NAME)
Of did visit
(PRINT COMPANY NAME)
The Northshore Technical Community College Lacombe Campus
And viewed the site described in the bid specifications on
.
(DATE)
(SIGNATURE OF AGENCY REPRESENTATIVE FOR)
NTCC - FLORIDA PARISHES CAMPUS
NTCC - HAMMOND AREA CAMPUS
NTCC - LACOMBE CAMPUS
NTCC - LIVINGSTON CAMPUS
NTCC - SULLIVAN CAMPUS
Vendor Representative

INDEMNIFICATION AGREEMENT
The Contractor/Vendor hereinafter referred to as PROVIDER
shall execute the below Indemnification Agreement prior to rendering services.
PROVIDER agrees to protect, defend, indemnify, save and hold harmless the State of Louisiana, all State
Departments, Agencies, Boards and Commissions, its officers, agents, servants and employees,
including volunteers, from and against any and all claims, demands, expenses and liability arising out of
injury or death to any person or the damage, loss or destruction of any property which may occur or in
any way grow out of any act or omission of PROVIDER, its agents, servants, and employees, or any and
all costs, expense and/or attorney fees incurred by PROVIDER as a result of any claim, demands, and/or
causes of action except of those claims, demands, and/or causes of action arising out of the negligence
of the State of Louisiana, all State Departments, Agencies, Boards, Commissions, its agents,
representatives, and/or employees. PROVIDER agrees to investigate, handle, respond to, provide
defense for and defend any such claims, demand, or suit at its sole expense and agrees to bear all other
costs and expenses related thereto, even if it (claims, etc.) is groundless, false or fraudulent.
Accepted by:
Provider (Name of Business)
Signature (Authorized Officer)
Title
Date Accepted
CONTRACT FOR: Northshore Technical Community College
CONTRACT NO.:
PURPOSE OF CONTRACT:
5/12/2026