LAW ENFORCEMENT VEHICLE EQUIPMENT

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 922120 - Police Protection
Posted Date: Jun 15, 2020
Due Date: Jul 8, 2020
Solicitation No: RS900821
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Contact information: Please Login to View Page
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Procurement Opportunity Search Detail Opportunity Title

LAW ENFORCEMENT VEHICLE EQUIPMENT

Opportunity Description

LAW ENFORCEMENT VEHICLE EQUIPMENT

General Information
Commodity Category 1:
Automotive Products, Vehicles and Related Services
Commodity Category 2:
Safety, Protection & Environmental Services & Equipment
Opportunity Type:
Invitation To Bid
Opportunity Status:
Active
Document/Bid #:
RS900821
Index #:
MAC037
Requesting Agency:
Administrative Services, Department of
Issued By:
Administrative Services, Department of
Associated PDF Files
Document:
Dates
Posted Date:
6/15/2020
Inquiry Period:
6/15/2020 thru 7/1/2020 8:00:00 AM
Opening Date:
7/8/2020
Procurement Programs
MBE Set Aside:
No
Open Market:
Yes
Other
Submit Inquiry:
View Q and A:

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INVITATION
TO BID
State of Ohio
Department of Administrative Services
General Services Division
Office of Procurement Services
The Original Signed Bid must be submitted to the Office of
Procurement Services to receive consideration for award.
BIDDER NAME
BID NUMBER
OPENING DATE (1:00 p.m.)
STREET ADDRESS
Check if remit address is different and list on separate sheet
RS900821
July 8, 2020
CITY
STATE
ZIP
General Services Division
Office of Procurement Services
4200 Surface Road
Columbus, OH 43228-1395
Attn: Bid Desk
COUNTY
TELEPHONE NO.
(
)
CONTACT PERSON
MBE/EDGE CERTIFICATE NUMBER
TOLL FREE NO.
1-(
)
FAX NO.
REQ./INDEX NO.
MAC037
BID NOTICE DATE
June 15, 2020
CONTRACTOR’S E-MAIL ADDRESS
(
)
SELECT YOUR PREFERRED METHOD OF RECEIVING PURCHASE ORDERS AND ENTER THE E-MAIL OR FAX NUMBER INFORMATION (ONLY SELECT ONE METHOD)
E-Mail
Fax
In addition to the standard terms for payment, the payment terms for state agency(ies) will be 2%,10 Days, Net 30 Days unless otherwise stated in the
following space. If no discount is offered, bidder should circle “Net 30 Days”. _____%, ____Days, Net 30 Days
PARTICIPATING AGENCY(IES): ALL STATE AGENCIES, AND PROPERLY REGISTERED COUNTIES, TOWNSHIPS, MUNICIPAL CORPORATIONS,
REGIONAL TRANSIT AUTHORITIES, REGIONAL AIRPORT AUTHORITIES, PORT AUTHORITIES, SCHOOL DISTRICTS, CONSERVANCY
DISTRICTS, TOWNSHIP PARK DISTRICTS AND PARK DISTRICTS, PURSUANT TO SECTION 125.04(B) OF THE OHIO REVISED CODE, THE
COOPERATIVE PURCHASING ACT. STATE UNIVERSITIES, STATE VOCATIONAL SCHOOLS, STATE COMMUNITY COLLEGES OR OTHER
INSTITUTIONS OF HIGHER EDUCATION MAY USE THESE CONTRACTS. SUCH USE, HOWEVER, IS BASED UPON EACH ENTITY'S
PROCUREMENT AUTHORITY.
THE DEPARTMENT OF ADMINISTRATIVE SERVICES, OFFICE OF PROCUREMENT SERVICES, IS SOLICITING BIDS FOR:
LAW ENFORCEMENT VEHICLE EQUIPMENT
TERM OF CONTRACT: This Invitation to Bid is to establish a requirements contract to procure the described supplies or services on behalf of the above
participating agency(ies). The agency(ies) may place orders against the Contract beginning 07/10/20 or upon the date when DAS signs the Contract,
whichever is later in time. The Contract will expire 06/30/23 unless DAS terminates the Contract based upon reasons set forth in the Standard Contract
Terms and Conditions. No agencies may place purchase orders against the Contract beyond the expiration date unless DAS renews the Contract by
amendment. The Contractor may begin performance under the Contract only upon receipt of a valid order from a participating agency.
CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a
period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and
for any period of time. The cumulative time of all mutual renewals may not exceed twenty-four (24) months unless the Contracting Agency determines
that additional renewal is necessary.
INSTRUCTIONS TO BIDDERS and STANDARD TERMS AND CONDITIONS, Revised 05/15/20, are a part of this Invitation to Bid. Copies may be
downloaded by clicking the link above. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.
Contract Components. Once awarded, the Contract will consist of: the complete Invitation to Bid, including the Instructions to Bidders, the Standard
Contract Terms and Conditions, any Special Contract Terms and Conditions, the bid specifications and any written addenda or amendments to the
Invitation to Bid or Contract; the completed competitive sealed bid, including proper modifications, clarifications and samples; and applicable, valid State
of Ohio purchase orders or other ordering documents (“Contract”).
INQUIRIES: All inquiries should be submitted a minimum of five (5) working days prior to the bid opening date through the Procurement website,
http://procure.ohio.gov/. Locate the “Quick Links” menu on the right, select “Bid Opportunities Search”; Step 1, enter the “Bid Number; Step 2, click
“Search”; Step 3, click the “Document/Bid Number.” The “Submit Inquiry” button is at the bottom right of the Opportunity Detail page. Bidders will not
receive a personalized e-mail response to their question, nor will they receive notification when the question is answered. Responses may be viewed by
clicking the “View Q & A” button located beneath the “Submit Inquiry” button.
AUTHORIZED SIGNATURE (ORIGINAL SIGNATURE ONLY) (Please sign in blue ink)
DATE
The ORIGINAL signed Bid must be submitted to the Office of Procurement Services by 1:00 o'clock p.m., on the above listed opening date to receive
consideration for award. It is requested that the Bidder NOT sign their bid in BLACK ink. BIDDER CERTIFIES, by signature affixed to its bid, that the
information provided by it in its bid including the certified statements, is accurate and complete. Bidder declares to have read and understood and agrees
to be bound by all of the instructions, terms, conditions and specifications of this Invitation to Bid and agrees to fulfill the requirements of any awarded
contract at the prices bid.
Effective: 03/05/19
Rev. 03/05/19
Page 2
CERTIFICATION STATEMENTS
Bidders claiming preference for Domestic Source End Products, the Ohio preference, and/or the Veteran Friendly Business
Enterprise (VBE) must complete the following information. Any bidder who intentionally submits false or misleading
information in an attempt to receive a bid preference will be immediately disqualified and may be subject to legal action
up to and including debarment. The state reserves the right to clarify any information during the evaluation process.
***BIDDERS MUST COMPLETE THE APPROPRIATE CERTIFICATION BELOW TO RECEIVE THE PREFERENCE.***
A. DOMESTIC PREFERENCE (BUY AMERICAN): Revised Code 125:11 and Administrative Code 123:5-1(K)
[Not applicable to “Excepted Products”]
1. Where is each product/services being offered mined, raised, grown, produced or manufactured?
United States:
(State) Canada
Mexico
(Go to B-1)
Other: (Specify Country)
(Go to A-2)
2. End product is manufactured outside the United States and at least 50% of the cost of its components are produced,
mined, raised, grown or manufactured within the United States. The cost of components may include transportation
costs to the place of manufacture and, in the case of components of foreign origin, duty whether or not a duty free entry
certificate is issued.
Yes (Go to Section B-1)
No (Go to Section A-3)
3. The Bidder hereby certifies that each end product, except the products listed below, is a domestic source end product
as defined in the Buy American Act and that components of unknown origin have been considered to have been mined,
produced, grown or manufactured outside the United States.
(Item)
(Country of Origin)
(Item)
(Country of Origin)
B. OHIO PREFERENCE (BUY OHIO): Revised Code 125:09 and Administrative Code 123:5-1-06
1. The products/services being offered are raised, grown, produced, mined or manufactured in Ohio.
Yes
No (Go to B-2)
2. Bidder has significant economic presence within the state of Ohio. Yes (Answer a, b, c, d below) No (Go to B-3)
a) Bidder has paid the required taxes due the state of Ohio Yes
No
b) Bidder is registered with the Ohio Secretary of State
Yes (Charter/Registration No.:
)
No
Questions regarding registration should be directed to (614) 466-3910 or visit their web site at:
http://sos.state.oh.us/
c) Bidder has ten or more employees based in Ohio or border state.
Yes No (Go to B-2d)
d) Bidder has seventy-five percent or more employees based in Ohio or border state. Yes No (Go to B-3)
3. Border state bidder: (Except products mined in Michigan)
Yes (Specify which state then go to B-2c): KY MI NY PA IN
No (Go to B-4)
4. Border state bidder: mined products mined in respective border state (Except for products mined in Michigan)
Yes
No
Not Applicable
C. VETERANS PREFERENCE (BUY VETERAN): Revised Code 9.318 and Administrative Code 123:5-1-16
Is the bidder a certified Veteran Friendly Business Enterprise as defined in Administrative Code 123:5-1-01(KK)
Yes No
Index No.: MAC037
SPECIAL TERMS AND CONDITIONS
Page 3
AMENDMENTS TO CONTRACT TERMS AND CONDITIONS: The following Amendments to the Contract Terms and Conditions do
hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will
prevail.
DELIVERY AND ACCEPTANCE: Supplies will be delivered to the participating agency within thirty (30) days after receipt of order. The
delivery location will be noted on the purchase order issued by the participating agency. Acceptance (transfer of title) will occur upon the
inspection and written confirmation by the ordering agency that the supplies delivered conform to the requirements set forth in the
Contract. Unless otherwise provided in the Contract, acceptance shall be conclusive except as regards to latent defects, fraud, or such
gross mistakes as amount to fraud.
COMPETITIVE SELECTION - TWO PHASE AWARD-QUOTE: This solicitation may be awarded to more than one Supplier of the same
or similar types of supplies or services at varying prices for delivery within the same geographic area. If the contract is awarded to multiple
Suppliers, providing the same supplies or services in the same geographic area, Ordering Agencies shall solicit quotes for the required
supplies or services from the Suppliers awarded in that geographic area, prior to ordering.
DESCRIPTIVE LITERATURE: The Bidder may be required to submit descriptive literature of the supplies or services being offered. If
requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided
as part of the bid response, the Bidder must provide said literature within ten (10) calendar days after request/notification by the Office of
Procurement Services to do so. Any references, that may appear in the descriptive literature, that may alter the terms and conditions
and specifications of the bid (e.g. F.O.B. Shipping Point or Prices Subject to Change), will not be part of any contract and will be
disregarded by the state of Ohio. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the
time specified herein will deem the bidder not responsive.
BRAND SPECIFIC: The product(s) specified in this bid is/are being bid as Brand Specific. That signifies that no alternates will be accepted
for award. Bid is in accordance with the Ohio Administrative Code 123:5-1-10(K).
EVALUATION: Bids will be evaluated in accordance with Article I-17 of the “Instructions to Bidders”. Bidders do not need to bid on all
manufacturers to be considered responsive.
CONTRACT AWARD: A contract will be awarded to one responsive and responsible bidder per manufacturer brand pursuant to Ohio
Administrative Code 123:5-1-10(K). No other manufacturer’s brands will be acceptable. Where two or more bidders offer the same
manufacturer, the contract will be awarded to the bidder offering the highest discount.
AUTHORIZED DEALER STATEMENT: Bidders responding to this bid must be an authorized dealer or manufacturer of the products bid.
Bidders should submit a letter with their bid response certifying that they are the manufacturer or an authorized dealer of the manufacturer
for all products bid. This certification must be on the manufacturer’s letterhead and must be signed by a duly authorized representative
of the manufacturer. The Bidder will be required to provide the said certification letter within five (5) calendar days, after notification to do
so, to the Office of Procurement Services. Failure to submit the certification letter within the stated time period may result in the Bidder
being deemed as not responsive.
MANUFACTURER CATALOG: The percentage discount quoted on the Price Schedule page(s) must be based on the manufacturer’s
most recent catalog available at time of bid. All Bidders shall include a copy of the most recent manufacturer’s catalog with their bid,
including Suggested Retail Prices. If the manufacturer publishes an official print catalog, the catalog should be submitted with the Bidder’s
bid on electronic media (CD, flash drive, USB, etc.) and must be configured in full searchable format. If the manufacturer does not publish
an official print catalog, but rather maintains their pricing dynamically on their company website, the link to the manufacturer’s catalog
must be provided with the Bidder’s bid.
PRICING AND DISCOUNTS: Discount percentages from catalog pricing will remain firm for the life of the contract. Discounts will be
based on the current MSRP pricing in the Manufacturer’s catalog at the time a product quote is requested. The Contractor should provide
an expiration date on all quotes provided to an ordering agency.
Index No.: MAC037
Page 4
SPECIAL TERMS AND CONDITIONS (CONT’D)
COOPERATIVE PURCHASING CONTRACT: This Contract may be relied upon by Ohio institutions of higher education and Ohio
political subdivisions. Ohio political subdivisions include any county, township, municipal corporation, school district, conservancy
district, township park district, park district created under Chapter 1545 of the Revised Code, regional transit authority, regional airport
authority, regional water and sewer district, port authority or any other political subdivision as described in the Ohio Revised Code. To
qualify to use this Contract the political subdivision must be currently enrolled in the State’s Cooperative Purchasing Program.
Purchases made from this Contract by a political subdivision that is not properly registered with the State’s Cooperative Purchasing
Program will be a violation of law and may be contrary to the political subdivision’s competitive bidding requirements. If a political
subdivision or institution of higher education relies upon this Contract to issue a purchase order or other ordering document, the political
subdivision or institution of higher education “steps into the shoes” of the State under this Contract. The political division’s or institution
of higher education’s order and this Contract are between the Contractor and the political subdivision or institution of higher education.
The Contractor must look solely to the political subdivision or institution of higher education for performance, including payment. The
Contractor agrees to hold the state of Ohio harmless with regard to political subdivisions and institution of higher education’s orders and
political subdivision’s and institution of higher education’s performance. DAS may cancel this Contract and may seek remedies if the
Contractor fails to honor its obligations under an order from a political subdivision or institution of higher education.
QUANTITY DISCOUNT: If a State of Ohio government agency and/or state political subdivision member of the DAS Cooperative
Purchasing Program plans to make a volume purchase using this Contract, the ordering agency may choose to negotiate with the
Contractor for a greater catalog discount. These requests will be determined on a case-by-case basis. Offering a greater catalog discount
than the Contract provides is not mandatory, and negotiating a greater catalog discount for a purchase does not obligate the Contractor
to do so in the future.
CONTRACTOR QUARTERLY SALES REPORT: The Contractor must report the quarterly dollar value (in U.S. dollars and rounded to
the nearest whole dollar) of the sales, to include both state agencies and political subdivisions, under this Contract by calendar quarter
(e.g. January-March, April-June, July-September and October-December). The dollar value of the sale is the price paid by the Contract
user for the products and/or services listed on the purchase order or other encumbering document, as recorded by the Contractor.
The Contractor will receive an email with a User ID and password and must report the quarterly dollar value of sales to the Department
of Administrative Services (DAS) via the Internet using the web form at the Ohio DAS Contract Management Contractor Portal,
https://cm.ohio.gov/. If no sales occur, the Contractor must show zero. The report must be submitted thirty (30) days following the
completion of the reporting period. The Contractor is responsible for emailing the Analyst listed on page one of the contract with any
company contact changes.
The Contractor shall also submit a close-out report within one hundred and twenty (120) days after the expiration of this Contract. The
Contract expires upon the physical completion of the last outstanding task or delivery order of the Contract. The close-out report must
cover all sales not shown in the final quarterly report and reconcile all errors and credits. If the Contractor reported all contract sales and
reconciled all errors and credits on the final quarterly report, then the Contractor should show zero “0” sales in the close-out report.
The Contractor must forward the Quarterly Sales Report to one of the following addresses,
For same day or overnight deliveries:
Huntington National Bank
ATTN: L-3686
7 Easton Oval
Columbus, OH 43219
All other deliveries may be sent to the following address:
Department of Administrative Services
L-3686
Columbus, OH 43260-3686
If the Contractor fails to submit sales reports, falsifies reports or fails to submit sales reports in a timely manner, DAS may suspend,
terminate or cancel this Contract.
Index No.: MAC037
Page 5
SPECIAL TERMS AND CONDITIONS (CONT’D)
CONTRACTOR REVENUE SHARE: The Contractor must pay the Department of Administrative Services (DAS) a revenue share of the
sales transacted under this contract. The Contractor must remit the revenue share in U.S. dollars within thirty (30) days after the end of
the quarterly sales reporting period. The revenue share equals 0.75% of the total quarterly sales reported. Contractors must include the
revenue share in their prices. The revenue share is included in the award price(s) and reflected in the total amount charged to ordering
agencies which includes both state agencies and political subdivisions using this Contract.
The Contractor must remit any monies due as the result of the close-out report at the time the close-out report is submitted to DAS. The
Contractor must pay the revenue share amount due by check. To ensure the payment is credited properly, the Contractor must identify
the check as a “Revenue Share” and include the Ohio Contract Management Remittance Report
The Contractor should make the check payable to: Treasurer, State of Ohio.
Use the following address for same day or overnight deliveries:
Huntington National Bank
ATTN: L-3686
7 Easton Oval
Columbus, OH 43219
All other deliveries may be sent to the following address:
Department of Administrative Services
L-3686
Columbus, OH 43260-3686
If the full amount of the revenue share is not paid within thirty (30) calendar days after the end of the applicable reporting period, the non-
payment constitutes a contract debt to the State. The State may either initiate withholding or setting off payments or employ the remedies
available under Ohio law for the non-payment of the revenue share.
If the Contractor fails to pay the revenue share in a timely manner, DAS may suspend, terminate or cancel this Contract.
BID AUTOMOBILE LIABILITY CHECKLIST:
Contractor will indicate, by checking the appropriate box(es) below, which mode of transportation will apply to this contract.
Bidder/Broker (“The Contractor”) or their Sub Contractor will make delivery or be performing services using a vehicle that is
owned, leased or rented. Provide Certificate of Insurance documenting automobile liability with a Combined Single Limit of
$500,000.00.
Goods/Services will be delivered via common carrier.
No employee or representative of the Contractor will have cause to be on state property to make deliveries or to perform services.
DISCLOSURE OF SUBCONTRACTORS / JOINT VENTURES:
List names of subcontractors who will be performing work under the Contract.
By the signature affixed to Page 1 of this Bid, Bidder hereby certifies that the above information is true and accurate. The Bidder agrees
that no changes will be made to this list of subcontractors or locations where work will be performed or data will be stored without prior
written approval of DAS. Any attempt by the Bidder/Contractor to change or otherwise alter subcontractors or locations where work will
be performed or locations where data will be stored, without prior written approval of DAS, will be deemed as a default. If a default should
occur, DAS will seek all legal remedies as set forth in the Terms and Conditions which may include immediate cancellation of the Contract.
Failure to complete this page may deem your bid not responsive.

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