Laundry & Linen Services - DVA.SWLVH

RESPONSES WILL BE
PUBLICLY OPENED AT THE
PHYSICAL ADDRESS BELOW
STATE OF LOUISIANA
07/14/2026
Office of State Procurement 10:00 AM CST
INVITATION TO BID
TO SUBMIT AN ELECTRONIC ONLINE
RESPONSE CLICK THE LINK BELOW
SUBMIT NON-ELECTRONIC RESPONSE TO:
Office of State Procurement
1201 N. Third Street, Suite 2-160
Vendor No.:___________________
Baton Rouge, LA 70802
Solicitation: 3000026367
Opening Date: 07/14/2026
RFx Number: 3000026367
Version: 1
Buyer: CLARETT BLOUNT
Vendor Name and Address: (to be completed by Vendor)
Buyer Phone: 225-342-8044
E-Mail: clarett.blount@la.gov
Scheduled Begin Date:
Scheduled End Date:
T-Number:
Ship To Address:
Department of Veterans Affairs
DVA Southwest La War Veterans Home
1610 Evangeline Road
Jennings, LA 70546
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=1E947E482E021FD199A206EBCD7A4C45
QUESTIONS TO BE COMPLETED BY VENDOR Required
1.______ Have you reviewed all attachments to the bid invitation and answered all questions? YES
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid YES
response?
3.______ Have you attached / included all required files to the bid response? YES
4.______ Have you attached the signature page to the bid response? YES
5.______ Delivery will be made this number of days After Receipt of Order (ARO) NO
6.______ %discount for payment made within 30 days. Discounts for payment made in less than NO
30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted
but will not be an award consideration.
EOT
Name of Solicitation: Laundry & Linen Services - DVA.SWLVH
RFx text:
The Office of State Procurement has suspended in-person attendance by vendors at public bid
openings for bids published by our office.
VENDOR TELEPHONE NUMBER: TITLE DATE
EMAIL ADDRESS:
Signature of Authorized Bidder Name of Bidder
(Typed or printed)

Invitation to bid: 3000026367 Bidder: Page 2 of 17
Open Date: 07/14/2026
T-Number:
Any vendor who would like to view the opening of this bid can access the following link, at the date
and time of this bid opening:
https://doa-ospla.zoom.us/j/2697438343
This link will provide you with live audio and video access to this bid opening. The link will be live at
9:45 AM (Central Time) on the date of bid opening.
===========================================================================
This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid
invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered
in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to
receive automatic email notifications of bid opportunities.
To register as a vendor, access the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
Please include a W-9 form with your bid if you are newly registered. Do not register again if you are
already registered in the system.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding.
All documents associated with this solicitation should be included in the bidder's submission.
Bid Documents Include:
Attachment A - Special Terms and Conditions - Pages 1-8
Attachment B - Online Bidding Instructions - Pages 1-10
Bid delivery instructions for the Office of State Procurement:
Refer to Page 1 in Attachment A - Special Terms and Conditions
=============================================================================
This solicitation is to establish a Service Contract to provide Laundry and Linen Services as specified
for the Louisiana Department of Veterans Affairs for an initial period beginning with date of award and
ending June 30, 2027. At the option of the State of Louisiana and acceptance by the Contractor, this
contract may be renewed for two additional 12-month periods at the same prices, terms and
conditions. Total contract time not to exceed 36 months.
=============================================================================
Method of Award:
It is the intent of the State to award this contract on an all-or-none basis to the lowest responsive,
responsible bidder(s) meeting the specifications. The State further reserves the right to reject
individual line items from the award.

Invitation to bid: 3000026367 Bidder: Page 3 of 17
Open Date: 07/14/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
1 Product Category:91111500 9,000 EA __________ ________________
Blankets
To establish a Service Contract to provide complete linen
and laundry service (supply, process, clean, and
inventory) for Southwest Louisiana Veterans Home
(SWLVH), for a period of delivery beginning from the date
of award through June 30, 2027.
Quantities are estimated only
Agency Contact once awarded: Danyelle White (337)
824-2829 Extension 105
A mandatory meeting will occur with SWLVH and the
awarded vendor to review and solidify logistics, delivery
and pick up areas, dates & time tables, inventory and
points of contact for regular hours, after hours, and
holidays.
Linen cannot contain stains or holes. All laundry will be
separately packaged as deemed appropriate and
delivered linen will be placed in designated areas on each
respective unit/wing at SWLVH. Vendor must unload
cleaned linen to designated areas in the building(s). Clean
linen delivered to the Agency must be packed in linen
carts furnished by the vendor. Clean linen must be folded
neatly, assembled & properly packaged (wrapped in poly
wrap & packaged in standard bundles, size & weight) &
marked "clean linen" or other identifiable label as
determined by mutual agreement between parties, agency
& vendor. Clean linen delivered to the Agency must have
packaging slip affixed to the bundles that list (itemize)
items being delivered, specifying quantity, unit of measure
(i.e. each, dozen) & unit cost.
All laundered bed linen will be pressed or handled by
laundry service to get pressed look with minimal wrinkles
showing on bed linen.
Soiled linen picked up from agency must be counted &
reported on a soiled receive manifest by vendor stating
item & quantity.
Vendor to provide 100% of linen and carts for soiled linen
at designated SWLVH internal locations.
SWLVH shall collect all linen and materials for pick-up by
laundry service at designated areas for pick-up, unless
otherwise mutually agreed upon.

Invitation to bid: 3000026367 Bidder: Page 4 of 17
Open Date: 07/14/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Vendor will pick up soiled linen carts from each Wing /
Department. It shall be the responsibility of the vendor to
ensure that linen carts for storage & pick-up of soiled linen
are available at the Agency & properly labeled "soiled
linen" for identification to avoid cross contamination.
LAUNDERING SAME IN WORKMAN-LIKE MANNER.
Vendor to clean, process & manage the inventory process
by providing a linen replacement program. Replacement
program is to replace all torn, tattered and stained linens
at no additional cost to the Agency. The vendor shall be
responsible for any and all items lost or damaged through
no fault of the agency. Items lost due to normal wear &
tear, as a result of normal usage will be replaced by the
Linen Replacement Program at no additional cost to the
Agency. Items lost or damaged that are deemed to be the
fault of the Agency will be replaced by the Linen
Replacement Program at no additional cost to the Agency.
Must provide blankets and sheets at first delivery to cover
all beds and 1.5 times on the shelf.
Beds are changed once per week - 149 beds for the
blankets; 55 beds for the fitted bariatric sheets.
Must provide blankets to fit bariatric mattress 84x42x7
inches.
Blanket minimum size must be: 74x108 inches, 4 LB, 55%
Polyester/45% Cotton Blend.
Fitted bariatric sheet minimum size must be: 48x80x7
inches of Encompass Versa-Knit or equivalent, must fit
mattress properly with no extra fabric draping or cause
deformation to the mattress.
Blankets and bariatric fitted sheets must be of solid color
in beige, bone, or equivalent to distinguish between
standard white sheets.
Must stock shelves with cleaned linen.
Must take inventory of the on-hand linen.
Must pick up soiled linen from designated areas in the
building(s) at time of deliveries.
Must deliver Monday, Wednesday, and Friday including all
holidays (no exceptions).

Invitation to bid: 3000026367 Bidder: Page 5 of 17
Open Date: 07/14/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Adequate Linen Par Levels (Which Will Be Determined By
Agency And Monitored By Vendor) Must Be Delivered To
Accommodate Weekends And Holidays As Applicable.
Deliveries are to be made within the hours set in the
meeting upon award. A minimum of three (3) deliveries a
week with a minimum amount (set in the meeting upon
award) of clean laundry on shelf will be provided by
vendor. However, Agency reserves the right to specify the
items and quantities of each item to be delivered in case of
an emergency and/or additional item to be delivered.
Vendor is to furnish pick-up and delivery the minimum of
three (3) days per week during the hours specified.
Extra or special deliveries will be made by the vendor at
the request of the agency at the same unit price quoted in
the bid at no additional cost to the agency.
Must operate and deliver or have agreements with other
accredited healthcare laundries during natural disasters,
including state of emergencies.
Vendor must have an emergency contingency plan for
natural emergencies, such as a back-up generator and
secondary source. Vendor should be able to provide
clean linens at all times. Agency reserves the right to
specify the items & quantities of each item to be delivered
in case of an emergency.
No minimum par requirements.
No billing off minimum par level.
Price per delivered items and include all fees.
Agency's linen expense will be calculated on actual items
delivered. At no time will agency accept or approve
invoices where minimum PAR charges exceed actual
items delivered.
Monthly invoice / statement will be submitted to the
Agency by the vendor. The invoice should refer to the
Delivery Packing Slip, Delivery Date, Unit Price and Total
Cost. All invoices and packing slips are to be numbered
and dated. Agency will reconcile Monthly Invoice to
Delivery Packing Slips.
Vendor must be healthcare qualified and accredited.

Invitation to bid: 3000026367 Bidder: Page 6 of 17
Open Date: 07/14/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Vendor shall hold current certification with healthcare
laundry accredited council (HLAC), inspected and certified
for the entire term of contract.
Vendor must observe all universal precautions required by
Joint Commission for accreditation of hospitals in fully
wrapping clean linen.
Vendor must be trained in Blood Bourne Pathogens for
treatment of any Contaminated linen, which is items or
garments that have been exposed to potentially infectious
materials which includes blood and human body fluids and
waste.
Vendor to provide continuing education to staff in regards
to infection prevention specific to the processing of
laundry. Training is to include proper processing &
handling of laundry.
LinenHelper software or equivalent must be provided to
track linen usage by Wing / Department. Online access
must be given to Agency, including but not limited to
delivery tickets. Clean linen will be counted & placed in
each designated Wing / Department within the facility.
This service will be performed by the vendor at no
additional expense to the Agency.
Vendor Shall Observe Standard Infection Control
Precautions Of CDC, OSHA, APIC for best practices and
guidelines.
Linen should be washed with a wash formula incorporating
detergent, hot water at a temperature at least 160 degrees
Fahrenheit, concentration of bleach and rinse agents.
Vendor should provide to agency a quarterly culture report
from a certified, competent, independent laboratory
showing zones of bacteriostatic inhibition on clean linen
and inside linen carts used to deliver & pick-up linen at the
Agency. Quarterly 10% random sample are requested.
Additional sampling may be requested by Agency at no
additional cost.
Vendor should provide independent laboratory testing of
Agency's clean linen each quarter to include sanitary
score, intestinal group bacteria, PH by the colorimetric
method, absorbency test, AOAC bacteriostatic activity test
and dispersion test.
Vendor shall provide an orderly and consistent check on

Invitation to bid: 3000026367 Bidder: Page 7 of 17
Open Date: 07/14/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
the method of transporting linen to and from agency facility
to ensure that soiled and clean linen are kept separate.
Vendor should have auto mechanical cart washer. All linen
carts/hampers used for soiled and clean linen transport
shall be properly cleaned and sanitized in an auto
mechanical cart washer with a germicidal agent and other
chemical treatment necessary to avoid cross
contamination, before being used to deliver clean linen to
the agency.
Vendor shall ensure that all linen is properly washed &
treated in commercial type washers and dryers designed
specifically for that purpose, to prevent cross
contamination.
Vendor shall ensure that air flow moves from clean side of
the laundry to the soiled laundry area.
SWLVH reserves the right to visit vendor laundry site, if or
when deemed necessary.
SWLVH reserves the right to reject any and all deliveries
that do not pass generally accepted cleanliness and/or
infection control standards.
**************************************************************
SWLVH and vendor may meet periodically To review
required quantities (par levels) for each Item based on
usage and make adjustments as needed.
**************************************************************
Blankets
Specify Blanket Size (length (in) x width (in) Bidding:
_________
Specify Pounds (lbs.) Bidding: ________
Specify Color Bidding:______________
Specify Bidding 55% Polyester, 45% Cotton Blend: Yes
_____ No _____
2 Product Category:91111500 4,800 EA __________ ________________
Bariatric Fitted Sheets
Fitted Bariatric Sheet
Brand: Encompass Versa-Knit or Equal

Invitation to bid: 3000026367 Bidder: Page 8 of 17
Open Date: 07/14/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Size: 48" x80"x7"
Specify Brand Bidding: _______________
Specify Size Bidding: ________________
Specify Color Bidding: _______________
3 Product Category:91111500 18,000 EA __________ ________________
Twin Flat Sheet, White 180-200 Thread
Twin Flat Sheets
Size: 60" x 108"
100% Polyester Sheets
Thread Count: 180-200
Color: White
Specify Size Bidding: ___________________
Specify Polyester % Bidding: ___________________
Specify Thread Count Bidding: ____________
Specify Color Bidding: _______________
4 Product Category:91111500 5,000 EA __________ ________________
Twin Fitted Sheet, White, 180-200 Thread
Twin Fitted Sheet
Size: 30" x 92" x 15" fitted
100% Polyester Sheets
Color: White
Thread Count 180-200
Specify Size Bidding: _______________
Specify Polyester % Bidding: ________
Specify Color Bidding: ______________
Specify Thread Count Bidding: _____________
5 Product Category:91111500 11,000 EA __________ ________________
Pillow Case, Standard, White
Pillow Cases

Invitation to bid: 3000026367 Bidder: Page 9 of 17
Open Date: 07/14/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Color: White
Size: Standard
Specify Pillow Case Size: _____________
Specify Color Bidding: ___________
6 Product Category:91111500 52,000 EA __________ ________________
24"x48" Bath Towels, White
Bath Towels
Size: 24" x 48"
Color: White
Specify Size Bidding: ____________________
Specify Color Bidding: ____________________
7 Product Category:91111500 127,000 EA __________ ________________
12"x12" Washcloth, White
Washcloth
Size: 12" x 12"
Color: White
Specify Size Bidding: _________________
Specify Color Bidding: _________________
8 Product Category:91111500 200 EA __________ ________________
Orange Bar Mops, 12x12 Cloth, Activity
Orange Bar Mops
12x12 Cloth
Specify Orange Bar Mops Bidding: Yes _____ No _____
Specify Cloth Size Bidding: _____________________
9 Product Category:91111500 29,000 EA __________ ________________
Orange Stripe Bar Mops, 12x12 Wipe Cloth
Orange Stripe Bar Mops
12" x 12"
Specify Bidding Orange Stripe Bar Mops: Yes ____
No_____

Invitation to bid: 3000026367 Bidder: Page 10 of 17
Open Date: 07/14/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Specify Size Bidding: ___________
10 Product Category:91111500 2,000 EA __________ ________________
Kitchen Apron, Loop Over Head, Black
Kitchen Apron
Style: Loop Over Head
Color: Black
Specify Style Bidding: _________________
Specify Color Bidding: _________________
11 Product Category:91111500 624 EA __________ ________________
Wet Mop Head, Medium, Kitchen
Wet Mop Head
Size: Medium 16oz.
Material: Cotton
Specify Bidding Wet Mop Head: Yes ______ No _____
Specify Size Bidding: ______________
Specify Material Bidding: ____________
12 Product Category:91111500 60,000 EA __________ ________________
16x16 Microfiber Towel
Microfiber Towel
Size: 16' x 16"
Specify Bidding Microfiber Towel: Yes _____ No_____
Specify Size Bidding: _______________________
13 Product Category:91111500 850 EA __________ ________________
Dust Mop, 30"
Dust Mop
Size: 30"
Specify Size Bidding: ____________