Laundry Chemicals

Agency:	State of Vermont
State:	Vermont
Type of Government:	State & Local
NAICS Category:	424690 - Other Chemical and Allied Products Merchant Wholesalers 812320 - Drycleaning and Laundry Services (except Coin-Operated) 812332 - Industrial Launderers
Posted Date:	Aug 31, 2026
Due Date:	Sep 10, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
Laundry Chemicals Price Sheet	09/03/2026 03:00PM		09/10/2026 04:30PM

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR PROPOSAL

Laundry Chemicals

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

August 28, 2026

September 3, 2026 – 3:00 PM (EST)

September 10, 2026 – 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEB PAGE FOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

Deb LaRose, State Purchasing Agent II

Deborah.larose@vermont.gov

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Office of Purchasing &

Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that

can provide Laundry Chemicals.

1.1.1.ADDITIONAL PURCHASERS: In the Certificate of Compliance attached to this solicitation bidders

are required to indicate whether political subdivisions and independent colleges of the State may

participate in the awarded contract at the same prices, terms and conditions.

1.2. CONTRACT PERIOD: Any contract(s) arising from this solicitation will be for a period of 24 months with

an option to renew for up to three additional twelve-month periods. The State anticipates the start date for

such contract(s) will be November 1, 2026.

1.3. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions. All

information provided by vendors during this process will be public and bidders shall not provide

confidential information, except as described in 5.1 below.

1.5. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

1.6. CONTRACT QUANTITY: Any quantities stated in the detailed requirements of this solicitation are

estimates only based on prior usage, and are annual quantities, unless otherwise stated. Actual

purchases may be higher or lower depending on the State’s needs.

2. DETAILED REQUIREMENTS:

2.1. Laundry Builder, 15 Gallon Drum, Frontline Alkali, #PAT270315 or acceptable equal.

2.2. Laundry Detergent, 15 Gallon Drum, Power Blue, PAT2520N15 or acceptable equal.

2.3. Sour/Laundry Neutralizer 15 Gallon Drum, Frontier Sour, #PAT253815 or acceptable equal.

2.4. Softener, 15 Gallon Drum, Endure So-Soft, PAT-254115 or acceptable equal.

2.5. Bleach, 15 Gallon Drum, Frontier Bleach, PAT-2545X15 pr acceptable equal.

2.6. Laundry Detergent, 15 Gallon Drum, Powder Blue Free, Dye/Fragrance Free, PAT2520NF15 or acceptable

equal.

2.7. Powerhouse Detergent, Patriot, PAT270615 or acceptable equal.

2.8. HE Laundry Detergent, Low Foam for Front Loading Washer, 34 lbs., 4/1 gallon/case, Powder Blue,

#PAT2520N4 or acceptable equal.

2.9. Detergent Powder, 50 lbs., Master Suds Detergent, #PAT27985PL or acceptable equal.

2.10.

Laundry Product Criteria: No Phosphate or phosphonates shall be allowed in the formulation of

laundry products in this contract. Vermont State Title 10§ 1381. States No Household cleansing product

may be distributed, sold, offered or exposed for sale at retail, after April 1, 1978 that contains elemental

phosphorous in concentration in excess of a trace quality.

Revised June 10, 2026

Page 2 of 22

2.11.

Laundry Soap: The State of Vermont Office of Purchasing and Contract is seeking proposals for

the supply of the various High-end industrial laundry chemicals with automatic dispensing sstems,

including service and maintenance. Technical support and expertise are a requirement with on-site visit

on a regular basis (monthly minimum). In addition, Various Departments of Correction (DOC) facilities or

possibly other locations located throughout the state that may various household type laundry products for

use in heavy-duty residential and small commercial type laundry equipment.

2.12.

Environmental Health and Safety Issues: ESOH are consideration of this and all contracts issued

by the Vermont, Safety and Environmental concerns may include but not limited to environmentally

preferable (less toxic) chemicals, Chemical use and storage, wastewater discharge, air quality energy use,

water consumption, and maintenance of equipment. It is recognized that there may be specific needs

associated with laundry facilities at the Vermont veterans’ home.

2.13.

Full disclosure: safety data sheets (SDS) for all products shall be included with all deliveries to all

locations. It is desirable that contractor provides a binder containing product information and SDS for all

products used for each location.

2.14.

Manufacturers and suppliers are asked to consider the following: No optical brighteners (not readily

biodegradable and often toxic to aquatic life). Preference for non-chlorine or oxygen safe bleach that

readily degrades into oxygen and water, concentrated, color safe non-toxic or less toxic biogradable

surfactants not petroleum based, fabric softeners are non-allergenic, no dies, no fragrance or nature

fragrance.

2.15.

Laundry Facilities: The Vermont Veterans’ Home (VVH) uses large commercial washers and

requires automatic dispensing systems, maintenance and technical support. Contractor’s representative is

required to visit the locations a minimum of once per month as otherwise requested by the locations to

monitor and maintain dispensing units and related equipment and supplies. A written call log or copy of

visit and service performed shall be provided to the VVH Laundry Administrator and to each DOC Facility.

Contractors shall not at any time overstock the location with products but meet ongoing supply needs.

2.16.

Department of Corrections (DOC) facilities use heavy-duty residential or commercial equipment,

and inmates generally do laundry. There is a variety of laundry products used, according to the

determination of each location. Technical advice and support may be requested. There are special safety

and security needs for correctional facilities.

2.17.

Laundry products: Products must be effective for use at the recommended dilution rate.

Preference for chemicals for VVH include liquid rather than solids, and product shall be separate

categories of use I.E., No builder/Detergent combination, no softener/sour combinations, etc.

2.18.

Transition of all equipment: Contractor must ensure a smooth transition at both the state and end

of the contract period.

2.19.

Packaging: Efforts for reduced package, recycled content, and recycled containers. It is desirable

that contractors provide service to collect and return packaging and containers to manufacturers for reuse

or recycle. Indicate if bottles, jugs, pails, other packaging contains post/pre-consumer recycled content;

that labels are printed using vegetable-based inks and are printed on removable sleeves. Those cartons

be made from pre/post-consumer recycled cardboard, it is desirable that contractors include information

on recycled content, efforts to reduce packaging, etc.

2.20.

Labeling: each container must be labeled substantially so that information is clear and remains

legible, each label must contain product name and name and address of manufacturer, generic definition

of use, instruction of use, Appropriate precautions necessary for safe use and handling and antidote

information, brand, lot number, batch number, and date of manufacturer, list of ingredients and percentage

thereof. A safety Data Sheet (SDS) must be furnished to each user. Preference may be given, at the

discretion of the state of Vermont office of purchasing and contracting, for recyclable and reduced

packaging (I.E. Primary and secondary container recyclable, concentrated product, dilution ration).

2.21.

Equipment: Contractor must furnish and install at no additional cost current product models of any

automatic dispensing equipment needed for the dispensing of products offered. Any equipment shall

remain the responsibility of the contractor to repair and service all dispensing equipment. Contractor will

see the person in charge of each using location will be instructions on operations of equipment and minor

adjustments. Dispensing equipment shall meet requirement that will provide minimum exposure to

Revised June 10, 2026

Page 3 of 22

concentrated compounds for the safety and health of users. Dispensing equipment shall be provided and

maintained at no additional charge, including information on the dispensing equipment provided with the

laundry chemicals.

2.22.

DOC facility use of the laundry dispensing equipment will be considered, with dispensers offered at

no additional charge and maintained by contractors providing laundry chemicals.

2.23.

List of Machines by Location with brand/manufacturer and model number.

2.23.1. Chittenden Regional Corr. Fac., 7 Farrell Street, So. Burlington VT 05402

2 Washers – Milnor Model #30015S5E

2.23.2. Northwest State Corr. Fac. 3649 Lower Newton Rd., Swanton, VT 05488

1 Washer – Unimac Model #UTC040QNOVNU60B000

1 Washer – Speed Queen Model # SCN040GN2FU1001

2 Washers – Speed Queen

1 Washer – Unimac Model #805695

1 Washer – Alliance Model #UFNE5BLP115TW01

1 Washer – Alliance2 Model #UWNMN2SP115CW01

2.23.3. Marble Valley Regional Corr. Fac., 167 State Street, Rutland, VT 05701

2 Washers – LG Titan Washers

2.23.4. Northeast Regional Corr. Fac.1270 US Route 5, St. Johnsbury, VT 05819

1 Washers – GE Model #GTW465SDN9WW

4 Washers - DexterT300, model WN0300XB

2.23.5. Southern State Corr. Facility, 700 Charleston Rd, Springfield, VT 05156

2 Front Loader – Speed Queen Model #AFNE9BSP116TW13

18 Washers – Speed Queen Model #AWN432

2.23.6. Northern State Corr. Facility, 2559 Glen Road, Newport, VT 05855

1 Washer – Estate Model #ETW4400XQO

1 Washer – LG True Steam Model #WM2801HWA

1 Washer – Amana Model #NTW4600YQ1

5 Washers – Speed Queen Model SCN040GN2FU

2.23.7. Vermont Veteran Home, 325 North Street, Bennington, VT 05201

Washer #1 – Unimac – 25lb. Model UYT025VH0HXUBOC0BA

Washer #2 – Unimac – 40 lb. Model #UYT040VN0HXUBPE0BA

Washer #3 – Unimac Model #UYT070VN0HXUBPE0BA

Washer #4 – Unimac Model #UYT070VN0HXUBPE0BA

2.25

State of Vermont Cybersecurity Standard Update: Contractor confirms that all products

and services provided to or for the use of the State under this Agreement shall be in

compliance with State of Vermont Cybersecurity Standard Update in effect at the time of

this Agreement. The State of Vermont Cybersecurity Standard Update prohibits the use of

certain branded products in State information systems or any vendor system, and a copy is

available at: https://digitalservices.vermont.gov/cybersecurity/cybersecurity-standards-and-

directives

Revised June 10, 2026

Page 4 of 22

3. GENERAL REQUIREMENTS:

3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that

Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment

pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be

honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless

otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be

allowed over and above the price quoted.

3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by

Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of

materials and/or services required.

3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive

bidding process with another state and/or cooperative are welcome to submit the pricing in response

to this solicitation.

3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the

Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and

performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain

clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to

respond to a request for additional information or clarification could result in rejection of that bidder's

proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the

right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive

technicalities in submissions. The State also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the State.

3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a

BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum

qualification requirements and/or have not been eliminated from consideration during the evaluation

process.

3.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it

will help the State’s evaluation process. The State will factor information presented during

presentations into the evaluation. Bidders will be responsible for all costs associated with providing

the presentation.

3.3. CONFLICTS OF INTEREST:

3.3.1.Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity has

interests (for example, customers, partners, contracts) that could undermine, or reasonably be

perceived to undermine, its faithful and unbiased performance of a contract with the State that may

result from this solicitation.

3.3.2.Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent or

employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and

unbiased performance of a contract with the State that may result from this solicitation.

3.3.3.Requirements: The State does not seek to contract with any individual or business entity having a

conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s

awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall:

a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities and

identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract with the

State that may result from this solicitation.

b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts that

may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a contract

with the State that may result from this solicitation. Disclose, also, any actions proposed to mitigate

the PCOI or OCOI.

Revised June 10, 2026

Page 5 of 22

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Laundry Chemicals

Description

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