Large Print Products

Program 106-S Page 1 of 26
Specifications by CDC
Reviewed by LDG
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Large Print Products
as requisitioned from the U.S. Government Publishing Office (GPO) by the
Internal Revenue Service (IRS)
Single Award
TERM OF CONTRACT: The base term of this contract is for the period beginning August 1, 2026, and ending
July 31, 2027, plus up to four (4) optional 12-month extension periods that may be exercised by the "OPTION TO
EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on June 16, 2026, at the U.S.
Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one
(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This request shall be
transmitted in a separate email from the bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The Program Number and bid opening date must be specified in the subject
line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be
considered for award.
BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are
cautioned to familiarize themselves with all provisions of these specifications before bidding.
Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.
For technical information, contact Cecilia Dominguez at (202) 512-0418 or cdominguezcastro@gpo.gov.

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SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,
effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program
for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).
GPO Contract Terms (GPO Publication 310.2) - https://www.gpo.gov/docs/default-source/forms-and-standards-
files-for-vendors/contractterms2018.pdf.
GPO QATAP (GPO Publication 310.1) - https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-
vendors/qatap-rev-09-19.pdf.
In addition, the following documents shall also apply. (NOTE: In the event of a conflict between the document
referenced herein and the content of this specification, the content of this specification shall be considered a
superseding requirement.)
* 29 U.S.C. 794(d), available at - https://www.section508.gov/.
* W3C's Web Content Accessibility Guidelines and Checklist (WCAG) (2.0 or most current version),
available at http://www.w3.org.
SUBCONTRACTING: Subcontracting is not permitted.
GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental
Specification, No. 9 is waived.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these
specifications:
Product Quality Levels:
(a) Printing (page-related) attributes - Level IV.
(b) Finishing (item-related) attributes - Level IV.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity Average Type Dimension
Contractor may be required, upon request of the Contracting Officer, to provide information related to the specific
equipment that will be used for production.

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OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term
of this contract for a period of 12 months by written notice to the contractor at least 30 days before the contract
expires. If the Government exercises this option, the extended contract shall be considered to include this clause,
except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)
added under this clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT TERM"
clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustments(s).
EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting
from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the
contractor.
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible
under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first
period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding
performance period(s). For each performance period after the first, a percentage figure will be calculated as
described below and that figure will be the economic price adjustment for that entire next period. Pricing
adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper
prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from August 1, 2026 to July 31, 2027, and the second and any succeeding period(s) will extend
for 12 months from the end of the last preceding period, except that the length of the final period may vary. The
first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for
that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-
month interval ending 3 months prior to the beginning of the period being considered for adjustment. This average
is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2026, called the
base index. The percentage change (plus or minus) of the variable index from the base index will be the economic
price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or decrease
to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage
increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and
separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
SECURITY WARNING: Proper control and handling must be maintained at all times to prevent any information
or materials required to produce the product ordered under these specifications from falling into unauthorized hands.
Unless otherwise indicated herein, all erroneous/extra copies produced by the contractor are to be destroyed beyond
recognition by means of abrasive destruction, burning, shredding, or other method that guarantees complete
protection against access. (See "DISPOSAL OF WASTE MATERIALS.")
SECURITY REQUIREMENTS: During the performance of this contract, legal documents (including
documentary and testimonial evidence and personally identifiable information (PII)) will be reproduced. Due to the
sensitive nature of the documents furnished, all materials must be kept confidential. This material is not for public
consumption and should be handled with extreme care.

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The contractor shall not release or sell to any person any information or materials received from the Government
under the contract; nor shall the contractor use the information or materials for any purpose other than that for which
it was provided to the contractor under the terms of the contract.
The contractor shall not retain or distribute, in any form, any part of the materials furnished by the Government
which are not consumed in the preparation of the work or which are generated as a result of this contract. Proper
precautions shall be taken to ensure that all Government-supplied materials are protected from damage. The
Government furnished materials shall be returned in the same condition as originally furnished, unless otherwise
specified.
It is the contractor's responsibility to properly safeguard PII from loss, theft, or inadvertent disclosure and to
immediately notify the Government of any loss of personally identifiable information. Personally identifiable
information is "any information that can be used to distinguish or trace an individual's identity, such as their name,
social security number, biometric records, etc., alone, or when combined with other personal or identifying
information which is linked or linkable to a specific individual, such as date and place of birth, mother's maiden
name, etc." (reference: OMB Memorandum 07-16). Other specific examples of PII include, but are not limited to:
* Personal identification numbers, such as passport number, driver's license number, taxpayer identification
number, or financial account or credit card number.
* Address information, such as street address or personal email address.
* Personal characteristics, including photographic image (especially of face or other distinguishing
characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice
signature, facial geometry).
Failure to demonstrate adequate security controls for handling PII and SBU information may result in a
determination of non-responsibility. The Government may conduct on-site security inspections prior to award and
at any time during contract performance.
SECURITY CONTROLS: To ensure the contractor's facility can provide the necessary controls to safeguard
security materials, a tour of the facility may be conducted by the agency security personnel. The review of the
contractor's facility will include, but is not limited to, the following:
* Physical security controls
* Protection of data recorded on magnetic media
* Protection of data recorded on hard copy media
* Identification and authentication controls
* System accountability controls
* Systems access controls
* Protection of residual data
* Backup procedures
* Fire detection and annunciation
* Contingency plans
* Personnel security
The contractor will be required to make reasonable changes to their facility and/or procedures to properly safeguard
security material. If requirements are not met, the products will be procured from other sources.
DISPOSAL OF WASTE MATERIALS: The contractor is required to demonstrate how all waste materials used
in the production of sensitive information will be definitely destroyed, i.e., burning, pulping, shredding, macerating,
or other suitable similar means. Electronic records must be definitively destroyed in a manner that prevents
reconstruction. Definitely destroying the records means the material cannot be reassembled and used in an
inappropriate manner in violation of law and regulations. Sensitive records are records that are classified as national
security or exempted from disclosure by statute, including the Privacy Act or regulation.

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If the contractor selects shredding as a means of disposal, it is preferred that a cross-cut shredder be used. If a strip
shredder is used, the strips must not exceed one-quarter inch.
The contractor must provide the method planned to dispose of the materials. A Government representative may be
required to be present for the disposal of waste materials. At the Government's option, contractor may be required
to return all waste materials to the ordering agency.
All waste materials containing PII or SBU information shall be destroyed in accordance with IRS Publication 1075
destruction standards.
PROTECTION OF PERSONALLY IDENTIFIABLE INFORMATION (PII): The contractor shall implement
administrative, technical, and physical safeguards to protect all Personally Identifiable Information (PII) received,
created, or maintained under this contract. PII includes, but is not limited to, any information that can be used to
distinguish or trace an individual's identity, either alone or when combined with other personal or identifying
information.
The contractor shall ensure that PII is protected against unauthorized access, disclosure, modification, or destruction
in accordance with IRS Publication 1075, Treasury Directive 25 07, and applicable Federal privacy statutes.
The contractor shall immediately report any suspected or confirmed loss, compromise, or unauthorized disclosure
of PII to the Government within one (1) hour of discovery. The contractor shall cooperate fully with all Government
directed incident response activities, including containment, mitigation, forensic analysis, and notification.
ENHANCED FACILITY & SYSTEM SECURITY REQUIREMENTS: The contractor shall maintain a secure
production environment that meets IRS safeguarding standards for PII and SBU information. At a minimum, the
contractor shall:
* Restrict access to production and storage areas to authorized personnel only;
* Maintain continuous video surveillance of all areas where PII or SBU materials are processed or stored;
* Prohibit the use of personal electronic devices, cameras, or recording equipment in secure areas;
* Implement system access controls, including unique user IDs, strong authentication, and role-based access;
* Ensure all electronic systems used to process IRS data employ encryption in transit and at rest;
* Maintain audit logs of access to PII/SBU data and retain logs for a minimum of one year;
* Ensure that all contractor personnel receive annual privacy and security training consistent with IRS
Publication 1075.
SENSITIVE BUT UNCLASSIFIED (SBU): Any Treasury Department information made available, which is
marked "Official Use Only" on the print order or on any part of the furnished material, shall be used only for the
purpose of carrying out the provisions of this contract, and shall not be divulged or made known in any manner to
any person except as may be necessary in the performance of the contract. All copies must be accounted for, and
waste sheets and printing plates must be destroyed beyond recognition or reconstruction. (See "DISPOSAL OF
WASTE MATERIALS.")
DATA RIGHTS: All data and materials furnished and/or used in the performance of this contract shall be the sole
property of the Government. The contractor agrees not to assert rights or to establish any claim to such
data/materials in whole or in part in any manner or form, or to authorize others to do so, without prior written
consent of the Contracting Officer.
QUALITY CONTROL DOCUMENTS: The following documents and publications shall apply. In the event of
conflict between the documents and publications referenced herein and the content of this specification, the content
of this specification shall be considered a superseding requirement.
* 29 USC Section 508 Standards available at https://www.section508.gov/.

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* W3C's Web Content Accessibility Guidelines and Checklist (WCAG) (2.0 or most current version)
available at http://www.w3.org.
PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the
right to conduct an on-site preaward survey at the contractor's facility or to require other evidence of technical,
production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the
financial determination, the contractor in line for award may be required to provide one or more of the following
financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.
PREAWARD PLANS: Contractor shall present, in writing, to the Contracting Officer within three (3) workdays
of being notified to do so by the Contracting Officer or his/her representative, detailed plans for the following
activities. The workday after notification to submit will be the first day of the schedule. If the Government requests
additional information after review of the plans, the contractor must submit updated plans within one (1) workday
of the request.
THESE PROPOSED PLANS ARE SUBJECT TO REVIEW AND APPROVAL BY THE GOVERNMENT, AND
AWARD WILL NOT BE MADE PRIOR TO APPROVAL OF THE SAME. THE GOVERNMENT RESERVES
THE RIGHT TO WAIVE ANY OR ALL OF THESE PLANS.
Option Years: For each option year that may be exercised, the contractor will be required to resubmit, in writing,
these plans detailing any changes and/or revisions that may have occurred. The contractor should be prepared to
submit these plans to GPO within five (5) workdays of notification of the option year being exercised. If there are
no changes/revisions, the contractor will be required to submit to the Contracting Officer a statement confirming
that the current plans are still in effect.
Quality Control/Assurance Plans: Contractor shall provide and maintain, within their own organization, an
independent quality control/assurance organization of sufficient size and expertise to monitor the operations
performed and inspect the products of each operation to a degree and extent that will ensure the Government's
quality assurance, inspection, and acceptance provisions herein are met. The contractor shall perform, or have
performed, the process controls, inspections, and tests required to substantiate that the products provided under this
contract conform to the specifications and contract requirements. The contractor shall describe in detail their quality
control/assurance plans, describing how, when, and by whom the plans will be performed. These plans shall
include a detailed explanation of both staff and management activities and responsibilities.
The plans must provide for periodic samplings to be taken during the production run and shall contain control
systems that will detect defective, missing, or mutilated pieces. The plans shall detail the actions to be taken by
the contractor when defective, missing, or mutilated items are discovered. These actions must be consistent with
the requirements found in GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987, Rev. 01-
18).

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Contractor shall be required to correct each defect or error found during the inspection(s) of work either in process
or already completed.
The Government may periodically verify that the contractor is complying with the approved quality control plan
through on-site examinations and/or requesting copies of the contractor's quality assurance records and quality
assurance random copies. (See "QUALITY ASSURANCE RANDOM COPIES" in SECTION 2 of the contract.)
Personnel Plans: This plan shall include a listing of all personnel who will be involved with this contract and their
roles. For any new employees, the plan shall include the source of these employees and a description of the
training programs the employee will be given to familiarize them with the requirements of this program.
The contractor shall ensure that personnel providing labor hours possess the knowledge, skills, and abilities
necessary to address the applicable Revised Section 508 Standards defined in this contract before they are permitted
to work on this program. Contractor shall provide supporting documentation upon request.
Security Control Plans: Contractor shall operate and maintain an effective security system to ensure that materials
used to perform the contract are manufactured and/or stored (e.g., while awaiting processing, delivery, or disposal)
so as to prevent theft and/or unauthorized possession of the materials. Contractor is cautioned that Government-
provided information/materials shall not be used for non-government business. Specifically, Government
information shall not be used for the benefit of a third party.
Contractor must provide a secure area(s) dedicated to the processing and storage of materials. Secure work areas
must be under camera surveillance, with access limited to only those employees involved in the production of this
contract. Signs must be posted that only assigned employees may enter. It is prohibited for cameras and cell phones
to be in the work areas of the production.
At least one supervisory employee must be permanently assigned to the secured areas to visually observe, at all
times, the production of work and the destruction of any materials.
The Government retains the right to conduct on-site security reviews at any time during the term of the contract.
The Security Control Plans shall provide in detail, at a minimum:
* How all accountable materials will be handled throughout all phases of production.
* How all furnished data will be stored and protected.
* How the disposal of waste materials will be handled. (See "DISPOSAL OF WASTE MATERIALS.")
* List of contractor's employees involved and their specific function.
* How all applicable Government-mandated security/privacy/rules and regulations, as cited in this contract,
shall be adhered to by the contractor.
Part of the Security Control Plans shall include a floor plan detailing the area(s) to be used, showing existing walls,
equipment to be used, and the processing and storage locations.
PREAWARD TEST: Contractor being considered for award may be required to demonstrate their ability to
perform the functions required in these specifications at the requisite quality level by completing a preaward test.
The Government may waive the preaward test if there is other evidence that, in the opinion of the Contracting
Officer, indicates that the contractor being considered for award has the capability to successfully perform the
functions required.
The documents furnished (via email or SFTP) will consist of publications and forms that are representative of the
type of materials to be furnished on this contract.

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The contractor will be required to reflow, convert, print, bind, and make a 508 Compliant PDF file in accordance
with the specifications herein. Printed/bound test samples must be printed on the required paper as specified under
"STOCK/PAPER."
Contractor will be required to create five (5) preaward test samples of each product specified by the ordering agency
to: Internal Revenue Service, Attn: Production Room, IRS-RFOB, Room G39, Box 59, 400 North 8th Street,
Richmond, VA 23219.
Contractor must email the electronic 508 Compliant PDF file to: Corey.f.eaton@irs.gov (NOTE: If file is too big
to send via email, the test file may be furnished on a DVD(s) and delivered to: Internal Revenue Service, Attn:
Production Room, IRS-RFOB, Room G39, Box 59, 400 North 8th Street, Richmond, VA 23219.)
CONTRACTOR MUST FIRST CONTACT COREY EATON BY CALLING (202) 618-6083, OR EMAIL
Corey.f.eaton@irs.gov TO SCHEDULE DELIVERY OF PREAWARD TEST SAMPLES.
Contractor must furnish preaward test samples and the 508 Compliant files within five (5) workdays of receipt of
the furnished preaward test materials.
NOTE: Contractor must notify the GPO by emailing Cecilia Dominguez at cdominguezcastro@gpo.gov the same
day as delivery of the preaward samples.
If preaward test samples are disapproved by the Government, the contractor may be permitted, at the option of the
Government, additional time to correct defects and/or submit revised test samples if so notified by the Contracting
Officer.
In the event the revised preaward test samples are disapproved by the Government, the contractor shall be deemed
to have failed to comply with the applicable requirements of these specifications and may be reason for a
determination of non-responsibility.
Failure to deliver completed preaward test samples within the stated time period may disqualify the contractor from
further consideration for award.
All operations necessary in the performance of this test shall be performed at the facilities in which the contract
production will be performed.
No charges will be allowed for costs incurred in the performance of this preaward test.
POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as
indicated in these specifications will be reviewed by Government representatives with the contractor's
representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At the
Government's option, this may be held via teleconference.
Person(s) that the contractor deems necessary for the successful implementation of the contract must be in
attendance.
Option years: For each option year that may be exercised, the Government's representatives may request a
meeting with the contractor's representatives to be held at the contractor's facility to discuss the requirements of
that contract year's jobs.
ASSIGNMENT OF JACKETS, PURCHASE, AND PRINT ORDERS: A GPO jacket number will be assigned
and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented
by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the
quantity to be produced and any other information pertinent to the particular order.

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ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the
Government. Orders may be issued under the contract from August 1, 2026, through July 31, 2027 plus for such
additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and
conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall
be "issued" upon notification by the Government for purposes of the contract when it is electronically transmitted
or otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS: This is a requirements contract for the items and the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued under the
clause entitled "ORDERING." The quantities of items specified herein are estimates only and are not purchased
hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the items set
forth herein do not result in orders in the amounts or quantities described as "estimated," it shall not constitute the
basis for an equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth
which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor requirements above the limit on total orders
under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed by
the contractor within the time specified in the order, and the rights and obligations of the contractor and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required because of urgency prior to the
earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an
order providing for the accelerated shipment/delivery, the Government may procure this requirement from another
source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued under the "ORDERING" clause of this contract.
PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the
following: design, develop, or operate a system of records on individuals to accomplish an agency function in
accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable
agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a
(i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the
penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a
(i)(1) CRIMINAL PENALTIES and m(1) GOVERNMENT CONTRACTORS.
PRIVACY ACT
(a) The contractor agrees:
(1) To comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in the
design, development, or operation of any system of records on individuals in order to accomplish an
agency function when the contract specifically identifies (i) the system or systems of records and (ii)
the work to be performed by the contractor in terms of any one or combination of the following: (A)
design, (B) development, or (C) operation;

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(2) To include the solicitation notification contained in this contract in every solicitation and resulting
subcontract and in every subcontract awarded without a solicitation when the statement of work in the
proposed subcontract requires the design, development, or operation of a system of records on
individuals to accomplish an agency function; and
(3) To include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this contract
which require the design, development, or operation of such a system of records.
(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the
violation concerns the design, development, or operation of a system of records on individuals to accomplish
an agency function, and criminal penalties may be imposed upon the officers or employees of the agency where
the violation concerns the operation of a system of records on individuals to accomplish an agency function.
For purposes of the Act when the contract is for the operation of a system of records on individuals to
accomplish an agency function, the contractor and any employee of the contractor is considered to be an
employee of the agency.
(c) The terms used in this clause have the following meanings:
(1) "Operation of a system of records" means performance of any of the activities associated with
maintaining the system of records including the collection, use, and dissemination of records.
(2) "Record" means any item, collection or grouping of information about an individual that is maintained
by an agency, including, but not limited to, his education, financial transactions, medical history, and
criminal or employment history and that contains his name, or the identifying number, symbol, or other
identifying particular assigned to the individual, such as a finger or voice print or a photograph.
(3) "System of records" on individuals means a group of any records under the control of any agency from
which information is retrieved by the name of the individual or by some identifying number, symbol,
or other identifying particular assigned to the individual.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any
failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid before bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's
email server as the official time stamp for bid receipt at the specified location.
PAYMENT: Contractor's billing invoices must be approved before submitting to GPO for payment. Not later than
three (3) workdays upon completion of each order, the contractor shall submit a PDF file of the itemized statement
of billing to the Internal Revenue Service for verification, approval, and signature. Contractor to submit to the
Internal Revenue Service, Attn: Corey Eaton, by emailing Corey.f.eaton@irs.gov.
NOTE: Contractor's billing invoice must be a Section 508 Compliant PDF file. (See "DIGITAL DELIVERABLES"
as specified herein.)
After agency verification and approval, the contractor must submit the approved, signed billing invoice to the U.S.
Government Publishing Office.