LAR ASPHALT LEVELING AND RESURFACING VARIOUS COUNTY ROADS

LUMPKIN COUNTY BOARD OF COMMISSIONERS
INVITATION TO BID
ASPHALT LEVELING AND
RESURFACING OF VARIOUS
COUNTY ROADS
LAR PROJECT 2026-009
SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN
July 1, 2026 at 2;00 PM, EDT
ELECTRONIC SUBMISSIONS VIA E-MAIL OR FAX WILL NOT BE ACCEPTED.
LUMPKIN COUNTY BOARD OF COMMISSIONERS
ATTENTION: RYAN MCDUFFIE, PURCHASING AGENT
99 COURT HOUSE HILL, SUITE D
DAHLONEGA, GA 30533
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS ITB ON OR BEFORE THE STATED
DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE OFFEROR.
ISSUE DATE: June 3, 2026

INVITATION TO BID
LUMPKIN COUNTY BOARD OF COMMISSIONERS IS REQUESTING SEALED BIDS FOR ASPHALT
LEVELING AND RESURFACING OF VARIOUS COUNTY ROADS.
A BID BOND IN THE AMOUNT NOT LESS THAN 5% OF THE TOTAL BID AMOUNT IS REQUIRED ON THIS
PROJECT. BIDS WILL BE RECEIVED BY LUMPKIN COUNTY BOARD OF COMMISSIONERS, PURCHASING
DEPARTMENT, 99 COURTHOUSE HILL, SUITE D, DAHLONEGA, GEORGIA 30533 UNTIL 2:00 PM, EDT ON
JULY 1, 2026. LATE BIDS WILL NOT BE CONSIDERED NOR RETURNED. BIDS WILL BE FORMALLY
ACCEPTED AND ACKNOWLEDGED AT THE COUNTY ADMINISTRATION BUILDING BY STAFF
PERSONNEL.
THE BID DOCUMENTS AND SPECIFICATIONS ARE AVAILABLE FOR INSPECTION AT THE
LUMPKIN COUNTY PURCHASING DEPARTMENT, 99 COURTHOUSE HILL, SUITE D,
DAHLONEGA, GEORGIA AND AT WWW.LUMPKINCOUNTY.GOV.
BIDS MAY NOT BE WITHDRAWN FOR NINETY (90) DAYS AFTER THE TIME AND DATE SET FOR
CLOSING, EXCEPT AS ALLOWED BY OCGA. LUMPKIN COUNTY RESERVES THE RIGHT TO REJECT ANY
AND ALL BIDS AND TO WAIVE ANY TECHNICALITIES.

1.0 INTRODUCTION
1.1 Purpose of Procurement
The Lumpkin County Board of Commissioners is requesting sealed bids for the asphalt leveling, and resurfacing
of various county roads.
1.2 Schedule of Events
This Invitation to Bid shall be governed by the following schedule:
DATE ACTIVITY
June 3, 2026 Release of Invitation to Bid
June 19, 2026 11:00 AM Mandatory Pre-Bid Meeting held at Lumpkin County
Administration Building Conference Room, 99 Courthouse
Hill, Dahlonega, GA 30533
June 23, 2026 12:00 PM Deadline for written questions to be submitted to Purchasing
Agent
June 24, 2026 5:00 PM Answers to written questions posted to website:
www.lumpkincounty.gov
July 1, 2026 2:00 PM Bids Due and Bid Opening. Bids will be accepted until time
of opening. No bids will be accepted after the due date and
time.
1.3 Restrictions on Communications
From the issue date of this Invitation to Bid until a contractor is selected and the award is announced, Contractors
are not allowed to communicate for any reason with any County staff or elected officials except: 1) through the
Purchasing Agent named herein, 2) at the Pre-Bid Meeting, if applicable or 3) as provided by existing work
agreement(s). The County reserves the right to reject the submittal of any bidder violating this provision.
1.4 Pre-Bid Meeting
A Mandatory Pre-Bid meeting will be held June 19, 2026, at 11:00 AM. The location of the meeting will be the
Lumpkin County Administration Building Downstairs Conference Room, 99 Courthouse Hill, Dahlonega, GA
30533.
1.5 Questions & Addenda
All questions concerning this bid must be submitted in writing (email is preferred but mail may be used) to the
Purchasing Agent on June 23, 2026 no later than 12:00 pm EDT.
The Inquiries must be directed to:
Ryan McDuffie, Purchasing Agent
Lumpkin County Board of Commissioners
99 Courthouse Hill, Suite D
Dahlonega, GA 30533
ryan.mcduffie@lumpkincounty.gov
No response to inquiries other than written will be binding upon the County. Lumpkin County reserves the right to
issue written addenda to any inquiries that alter the scope of the Invitation to Bid. Addenda shall be posted to the
county website, www.lumpkincounty.gov on June 24, 2026, no later than 5:00 PM. A signed copy of any addenda
shall accompany submitted bids. Bidders are advised to check the website for addenda before submitting their bids.

1.6 Contract Term
The contract between the County and the Contractor shall become effective upon signing and shall be completed
no later than 180 calendar days from the day the Notice to Proceed is issued. Lumpkin County reserves the right
to terminate contract at any time if successful bidder fails to meet requirements stated in this bid.
The contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise
unobligated funds are no longer available to satisfy the obligations of the County under this contract.
1.7 Bonds
Bid Bonds 5% of total bid amount
Performance and Payment Bonds 100% of total contract price (required of awarded vendor only)
Information regarding bonds to be furnished is stated in the General Terms section of this Bid document, Item 3.8
"Bid/Proposal Bonds, Payment Bonds and Performance Bonds".
1.8 Submission of Bids
One (1) original and two (2) copies of the complete signed submittal must be received by July 1, 2026 by 2:00
PM, EDT. Proposals must be submitted in a sealed envelope stating on the outside, the vendor's name, address
and "Asphalt Leveling and Resurfacing - Project ITB LRA 2026-009" to:
Ryan McDuffie, Purchasing Agent
Lumpkin County Board of Commissioners
99 Courthouse Hill, Suite D
Dahlonega GA 30533
Bid responses submitted by fax or electronic mail (email) will NOT be accepted.
Bidders are advised to allow adequate time for shipping. Many express mail and delivery services do not
guarantee overnight delivery by noon to Lumpkin County. Any bid received after 2:00 PM on, July 1, 2026
will not be opened.
1.9 Withdrawal of Bid Due to Errors
Bidders shall have up to forty-eight (48) hours to notify the Lumpkin County Purchasing Department, in writing,
of an obvious clerical error made in the calculation of bid in order to withdraw a bid after bid opening. Bids may
be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake.
The bidder shall provide evidence that the bid was submitted in good faith, and that the mistake was a clerical
mistake as opposed to a judgment mistake. The bidder's original work papers shall be the sole acceptable
evidence of error or mistake. If a bid is withdrawn under this provision, the lowest remaining responsive bid shall
be deemed low bid.
No bidder who is permitted to withdraw a bid shall for compensation, supply any material or labor, perform any
subcontract or other work agreement for the person, or firm to whom the contract is awarded.
Bid withdrawal is not automatically granted and will be allowed solely at Lumpkin County's discretion.
1.10 Award
Any purchase order / contract awarded pursuant to this Invitation to Bid shall be awarded to the lowest responsive
and responsible bidder whose bid response meets the requirements and specifications set forth in this Invitation to

Bid. A "responsive bidder" is a bidder who has submitted a bid response, which conforms in all material
respects to the bid. A "responsible bidder" is a bidder who has the capacity in all respects to perform fully the
contract requirements and the integrity and reliability which will assure good faith performance.
2.0 SCOPE OF WORK & SPECIFICATIONS
The scope and procedure for this project shall consist of Leveling and Resurfacing with asphalt
concrete, and Thermoplastic Stop Bars on various county roads listed in the LMIG/LRA Project
Report contained in the Bid Documents for this project. All work shall be done in accordance with
the 2021 State of Georgia Standard Specifications and by the Specifications contained in the Bid
Documents for this project.
Lumpkin County personnel will be supervising construction of this project and will also be
subject to inspections and audits by the Georgia Department of Transportation.
2026 BID ITEM SUMMARY
LENGT DESCRIPTION OF WORK
ROAD WIDTH
NAME
BEGIN END H
(FEET)
ASPHALT STRIPING
(Miles) REQUIREMENTS REQUIREMENT
Mechanic-
Lockhart End of Level and resurface Stop Bar.
sville .30 Variable
Mine Road Road with 12.5 mm Asphalt
Road
Level where required
Greenwood Cul de
SR9 .65 20' and resurface with
Parkway Sac Stop Bar.
12.5 mm Asphalt
Level where required
Greenwood Greenwood Cul de
.10 20' and resurface with Stop Bar.
Trail Parkway Sac
12.5 mm Asphalt
Level where required
Greenwood Cul de
SR9 .13 20' and resurface with Stop Bar
Cove Road Sac
12.5 mm Asphalt
Level where required
Candover English Cul de Stop Bar
.10 20' and resurface with 12.5
Court Court Sac
mm Asphalt
Old Level where required
Cul de
English Court Leathers .25 20' and resurface with 12.5 Stop Bar
sac
Ford Road mm Asphalt

3.0 TERMS AND CONDITIONS
3.1 Bid Amendments
The County reserves the right to amend this Bid prior to the bid due date. All addenda and additional information
will be posted to the County website no later than 5:00 PM June 24, 2026. It is the Bidder's responsibility to check
the website for addenda before submitting a Bid. A signed copy of all issued addenda is to be included with the
Original Bid.
3.2 Bid Withdrawal
A submitted bid may be withdrawn prior to the due date by a signed written request to the Purchasing Agent.
3.3 Cost for Preparing Bids
The cost for developing the bid is the sole responsibility of the Bidder. The County will not provide
reimbursement for such costs.
3.4 Conflict of Interest
If a Bidder has any existing client relationship that involves Lumpkin County, the Bidder
must disclose each relationship.
3.5 Contractor Selection
Lumpkin County reserves the exclusive right to determine which Bidder should be awarded the Contract. The
County also reserves the right to reject any or all bids at its discretion with or without cause.
3.6 Negotiations with Apparent Winner
Prior to award, the apparent winning Bidder will be required to enter into discussions with the County to resolve
any contractual differences. These discussions are to be finalized within one (1) week of notification unless
extending the time period is advantageous to the County. Failure to resolve differences will lead to rejection of the
Contractor's bid.
The County reserves the right to negotiate modifications and costs with the successful Bidder provided that no
such modifications affect the evaluation criteria set forth herein.
This bid is on a unit price basis and the County reserves the right to increase or decrease the quantities estimated
for this project at the same unit price as bid. No consideration will be made for changing the unit price either up
or down because of this.
The Contractor shall commence work only after the transmittal of a fully executed contract and Notice to Proceed
from the County.
3.7 Taxes
Lumpkin County is exempt from taxes; however, the Contractor shall pay all taxes required of him by law. Lumpkin
County cannot exempt others from tax.
3.8 Bid/Proposal Bonds, Payment Bonds, Performance Bonds (if required)
A five percent (5%) Bid Bond and a one hundred percent (100%) Performance and Payment Bond shall be
furnished to Lumpkin County if stated as required in Paragraph 1.7 in the "Introduction" section of this document.
Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be
authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of Treasury's
publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable
reinsuring companies, and have an A.M. Best rating.

3.9 Compliance with Laws
The Contractor will comply with all State and Federal laws, rules, and regulations.
3.10 Cancellation for Cause
Lumpkin County reserves the right to terminate the contract immediately in the event that the Contractor
discontinues or abandons operations; is adjudged bankrupt, or is reorganized under any bankruptcy law; or fails to
keep in force any required insurance policies or bonds.
Failure of the successful contractor to comply with any section or part of the contract will be considered
grounds for immediate termination of the contract by the County without penalty to Lumpkin County. Lumpkin
County shall pay for services rendered up to the point of termination.
Notwithstanding anything to the contrary contained in the contract between the County and the
successful contractor, the County may, without prejudice to any other rights it may have, terminate the
contract for convenience and without cause, by giving thirty (30) days written notice to the successful
contractor.
If the termination clause is used by the County, the successful contractor will be paid by the County for all
scheduled work completed satisfactorily by the successful contractor up to the termination date set forth in
the written termination notice.
3.11 Condition of Materials
It is understood and agreed that materials delivered shall be new, of latest design, and in first quality condition and
must meet all Georgia Department of Transportation specifications.
3.12 Rejection of Submissions/Cancellation of Bids
Lumpkin County reserves the right to reject any or all bids, to waive any irregularity or informality in a bid, and to
accept or reject any item or combination of items, when to do so would be to the advantage of Lumpkin County. It
is also within the rights of Lumpkin County to reject bids that do not contain all elements and information requested
in this document. Lumpkin County reserves the right to cancel this Invitation to Bid at any time. Lumpkin County
will not be liable for any cost/losses incurred by the Contractors throughout this process.
3.13 Non-discrimination
Lumpkin County does not discriminate on the basis of race, religion, color, sex, national origin, age, or disability.
3.14 Payment
Contractor shall itemize all invoices in full. The original of the invoice shall be mailed to:
Lumpkin County Board of Commissioners Attn:
Accounts Payable
99 Courthouse Hill, Suite D
Dahlonega, GA 30533
Each invoice must include the following information:
1. Date of Invoice 5. All billable items must be itemized
2. Service Performed 6. Appropriate Unit of Measure
3. Billing Period
4. Terms

Contractor must furnish documentation identifying that this work has been completed in accordance with
specifications, quantities, and price as set forth in the contract.
Approved invoices (less retainage) will be paid within 30 days of approval.
Invoices missing any of the information listed above will not be accepted for payment but will be returned to the
Contractor for correction.
3.15 Insurance
The Contractor shall be responsible for his work and every part thereof, and for all materials, tools, equipment,
appliances, and properties of any and all description used in connection with this project.
The Contractor assumes all risks of direct and indirect damage or injury to the property of persons used or
employed on or in connection with the work contracted for, and of all damage or injury to any person or property
wherever located, resulting from any action, omission, commission or operation under the Contract, or in
connection in any way whatsoever with the contracted work.
The Contractor shall, during the continuance of all work under the Contract, provide the following:
1. Maintain statutory Worker's Compensation and Employer's Liability insurance in an amount of not less than
$1,000,000.00 to protect the Contractor from any liability or damages for any injuries (including death and
disability) to any of its employees, volunteers, or sub-contractors, including any and all liability or damage which
may arise by virtue or any statute or law in force within the State of Georgia, or which may be herein after enacted.
2. The Contractor agrees to maintain Comprehensive General Liability insurance in an amount of not less than
$1,000,000.00 per occurrence to protect the Contractor, its sub-contractors, and the interest of the County, against
any and all injuries to third parties, including bodily injury and personal injury, wherever located, resulting from
any action or operation under the Contract or in connection with the contracted work. The General Liability
insurance shall also include the Broad Form Property Damage Liability endorsement, in addition to coverage for
explosion, collapse, and underground hazards, where required.
3. The Contractor agrees to maintain Automobile Liability Insurance in an amount of not less than
$500,000 per occurrence. Such insurance shall include coverage for owned, hired, and non-owned automobiles.
4. The Contractor further agrees to protect, defend, indemnify, and hold harmless Lumpkin County, its
commissioners, officers, agents, and employees from and against any and all liability incurred whatsoever as a
result of the work performed pursuant to the terms of this Bid.
5. The Contractor shall notify the County, in writing, sixty (60) days prior to any change in insurance coverage,
including cancellation, non-renewal, etc. The Contractor shall furnish a new certificate prior to any change or
cancellation date. The failure of the Contractor to deliver a new and valid certificate shall result in suspension of
all payments until the new certificate is furnished. Additionally, contract work may be suspended until the new
certificate is furnished to the County.
6. Insurance coverage required in these specifications shall be in force throughout the Contract term. Should the
Contractor fail to provide acceptable evidence of current insurance within five (5) days of written notice at any
time during the Contract term, the Owner shall have the absolute right to terminate the Contract without any further
obligation to the Contractor. Further, the Contractor shall be responsible for the cost of procuring the uncompleted
portion of the Contract at the time of termination.

7. Contractual and other Liability insurance provided under this Contract shall not contain a supervision,
inspection, or engineering services exclusion that would preclude the County from supervising and/or
inspecting the project as to the end result. The Contractor shall assume all on-the-job responsibilities as
to the control of persons under its direct employment and of the sub-Contractors and any persons
employed by the sub-Contractor.
8. The Contractor and all sub-Contractors shall comply with the Occupational Safety and Health Act of
1970, and amendments, as it may apply to this Contract.
9. If the Contractor does not meet the insurance requirements of the specifications, alternate insurance
coverage satisfactory to the County may be considered. The Contractor shall be responsible for the costs
of any and all alternate insurance coverage so obtained.
A "Certificate of Insurance" showing Lumpkin County Board of Commissioners as the Certificate Holder must be
provided prior and incorporated as part of the award contract.
3.16 Project Coordination
The Contractor shall employ and assign only qualified and competent personnel to perform any service or task
involved in this project. The Contractor shall designate one such person as a Project Manager, and the Project
manager shall be deemed to be the Contractor's authorized representative, who shall be authorized to receive and
accept any and all communications from the County. The County shall name a Project Manager who shall be
authorized to generate, receive and accept communication as an authorized representative of the County.
The Contractor hereby agrees to replace any personnel or sub-contractor, at no cost or penalty to the County, if the
County reasonably determines that the performance of any sub-contractor or personnel is unsatisfactory.
3.17 Accuracy of Work
The Contractor shall be responsible for the accuracy of the work performed and shall promptly correct its errors
and omissions without additional compensation. Acceptance of the work by the County will not relieve the
Contractor of the responsibility for subsequent correction of errors, the clarification of any ambiguities, or the costs
associated with any additional work caused by negligent acts, errors, or omissions by the Contractor or latent defects
in the products sold by the Contractor.
At any time during the execution of this project or during any phase of work performed by others based on data
secured by the Contractor under this Agreement, the Contractor shall confer with the County for the purpose of
interpreting the information supplied by the Contractor and to correct any errors or omissions. The above
consultations, clarifications, and/or corrections shall be made without added compensation to the Contractor. The
Contractor shall give immediate attention to these changes so there will be minimum delay to others. The
Contractor shall be responsible for errors and omissions and save harmless the County and its agents as provided
in this Agreement.
3.18 Ownership
Reports, plans, data, statistics, specifications, and other supporting records compiled or prepared in the performance
of the Services required by this Contract, shall be the absolute property of the County and shall not be used by the
Contractor for purposes unrelated to this Contract without the prior written approval of the County. Such original
documents shall be turned over to the County upon completion of the contract except that Contractor shall have
the right to retain copies of the same.

3.19 News Releases by Contractor
As a matter of policy, the County does not endorse the products or services of a Contractor. News releases
concerning any resultant contract from this solicitation shall not be made by a Contractor without the prior written
approval of the County. All proposed news releases shall be routed to the Lumpkin County Purchasing Director
for review and approval.
3.20 Severability/Cancellation
It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held illegal
or in conflict with any law of the State, the validity of the remaining portions or provisions shall not be affected,
and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the
particular part, term, or provisions held to be invalid.
The COUNTY and the Contractor agree to resolve through negotiation or mediation prior to filing any cause of
action. The venue for any litigation arising from this contract shall be Lumpkin County, Georgia.
3.21 Drug Free Workplace
By submission of a Bid, the Contractor certifies that the provisions of Code Sections 5024-1 through 50-24-6 of
the Official Code of Georgia Annotated, relating to the "Drug-free Workplace Act", have been complied with in
full. The Contractor further certifies that:
1. A drug-free workplace will be provided for the Contractor's employees during performance of the
contract; and
2. Each Contractor who hires a sub-Contractor to work in a drug-free work place shall secure from
that sub-Contractor the following written certification:
3. As part of the subcontracting agreement with (Contractor's name), (Sub Contractor's name) certifies
to the Contractor that a drug-free workplace will be provided for the sub-Contractor's employees
during the performance of this Contract pursuant to Paragraph (7) of Sub-section (b) of Code Section
50-24-3".
4. The Contractor further certifies that he will not engage in the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana during the performance of the
Contract.
3.22 Assignment of Contractual Rights
It is agreed that the Contractor will not assign, transfer, convey, or otherwise dispose of a contract that may result from
this bid or his right, title, or interest in or to the same, or any part thereof, without written consent of the County.
3.23 Indemnity
To the fullest extent permitted by law, the Contractor will indemnify, defend, and hold Lumpkin County harmless
from and against any and all claims, damages, losses, and expenses, including, but not limited to, fees and charges
of attorneys and court and arbitration costs, arising out of or resulting from the negligent acts, negligent omissions,
willful misconduct, or reckless misconduct of the Contractor or anyone for whom the Contractor is responsible.