Laptops and Related Services

Agency: Volusia County School Board Purchasing
State: Florida
Type of Government: State & Local
NAICS Category:
  • 334111 - Electronic Computer Manufacturing
  • 423430 - Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
  • 541519 - Other Computer Related Services
Posted Date: Dec 4, 2025
Due Date: Jan 15, 2026
Solicitation No: RFP-2025-9056-EK
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Main

Agency
Volusia County School Board Procurement
Status
Active
Fiscal Year
2026
Primary Contact
Enid Kunce
Title
Laptops and Related Services
Secondary Contact
Kristine Kessler
Number
RFP-2025-9056-EK
Tertiary Contact
Jennifer Deveaux
Type
Request for Proposal
Department
ITS
Online Submissions
Yes
Project Estimate
Piggyback Solicitation
No
Insurance Required
Yes
Bid Bond Required
No
Bid Bond Amount

Performance Bond Required
No
Performance Bond Amount

Construction Bond Required
No
Construction Bond Amount

Scope of Services
The School Board of Volusia County, Florida (hereinafter referred to as “District”) is seeking responses from qualified manufacturers and/or manufacturer authorized resellers who can efficiently deliver a high volume of touchscreen laptops and related services. On an annual basis the District purchases an average of 9,000 2-in-1 student devices and 1,200 professional grade laptops for District staff, with most deployment occurring between June and July of each year; however additional purchases are made on an as-needed basis throughout the school year. Proposer(s) must also provide related services in accordance with the terms and conditions of the Contract during the period of performance as specified in this Request for Proposal (RFP).
Dates(All times are listed as EST )

Broadcast Date
12/4/2025 4:00 PM EST
Question End Date
12/15/2025 12:00 PM EST
Due Date
1/15/2026 2:00 PM EST
Bid Opening Date

Pre-Bid Meetings

Total: 1 (All times are listed as EST )
Date Time Mandatory Location
12/10/2025 2:00 PM No Microsoft Teams: Interested Proposers can join meeting in by dialing +1 878-787-7709, 260 580 102# or joining online with the link provided.
Shortlist Meeting

Total: 1 (All times are listed as EST )
Date Time Location
1/29/2026 11:00 AM District Administrative Complex (DAC)
200 N. Clara Ave.
DeLand, FL 32720
Conference Room # 219
Documents

Total: 3
Type Name Description File Type
Request for Proposal RFP-2025-9056-EK Laptops and Related Services.pdf RFP-2025-9056-EK Laptops and Related Services Final PDF
Request for Proposal Attachment R Price Schedule.xlsx Attachment R Price Schedule Excel
Request for Proposal Exhibit 1 - Evaluation Rubric.pdf Exhibit 1 - Evaluation Rubric PDF
Quote/Bid


Zones
Total: 0
Zone

Groups
Total: 0
Group
Quote/Bid Items

Total: 0
# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields
Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No
Display Build Sheet File Upload Field
No Display Options File Upload Field
No
Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No
Display Lead Time Field
No Display Standard Packaging Field
No
Delivery Date
None
Required Files to be Uploaded by the Vendor
RFP Response
Shipping
FOB Destination
Terms and Conditions
See attached Terms and Conditions
Include Shipping in Price of Items
Yes
Display Bid Tabulation to Vendors
No
Display Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers

Total: 1
Question Date Asked Answer Date Answered
Can you clarify the type of AMD or Intel processors for all the laptops? 12/4/2025 5:33:38 PM
Commodity Codes

Total: 13
Code Description
[203-10] Batteries, Computer and Peripheral, Environmentally Certified Products
[203-14] Battery Chargers, Computer and Peripheral, Environmentally Certified Products
[203-23] Carts, Computer, Environmentally Certified Products
[204-54] Microcomputers, Handheld, Laptop, and Notebook
[205-54] Microcomputers, Handheld, Laptop, and Notebook, Environmentally Certified Products
[207-10] Batteries, Computer and Peripheral
[207-14] Battery Chargers, Computer and Peripheral
[907-28] Communications Systems; TV; Microwave; Telephone; Computer
[917-57] Lease Purchase, Computer Equipment
[920-47] Support Services, Computer (Includes Computer Warranties)
[967-37] Electrical and Electronic Products (Incl. Computers and Peripherals)
[205-47] Integrated Hardware-Software I.T. Solution (Microcomputer), Environmentally Certified Products
[206-25] Computer Systems, Digital
Publications

Total: 0
Publication Date
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