LANGFORD-TUTT CLASSROOM AUDIO ENHANCEMENT; RFP#26-206

864 Broad Street - 4th Floor
Augusta, Georgia 30901 - 1215
(706) 826-1000 Fax: (706) 826-4612
SHAWNDA STOVALL DR. MALINDA B. COBB BOBBY A. SMITH, CPA
President Superintendent of Schools Chief Financial Officer
RFP COVER SHEET
LANGFORD-TUTT CLASSROOM AUDIO ENHANCEMENT
RFP #26-206
Date:
Vendor Name:
Address:
Phone:
Fax:
Email:
Addendum(s) Acknowledged: (If Applicable)
Yes #
No
SEALED PROPOSALS ARE DUE May 27, 2026 @ 3:00 P.M.
Page 1 of 22

864 Broad Street - 4th Floor
Augusta, Georgia 30901 - 1215
(706) 826-1000 Fax: (706) 826-4612
SHAWNDA STOVALL DR. MALINDA B. COBB BOBBY A. SMITH, CPA
President Superintendent of Schools Chief Financial Officer
REQUEST FOR PROPOSAL
LANGFORD-
TUTT CLASSROOM AUDIO ENHANCEMENT RFP #26-206
Proposals from contractors / vendors will be received for
by the
Richmond County Boar3d: 0o0f PE.dMu.c ation, AuguWstead, nGeesodragyia, ,M (ahye r2e7in, 2 a0f2te6r
referred to as "Richmond County School System", "RCSS" or "Owner") at
the address below until local time,
A Non-Mandatory Pre-Bid Conference will be held Tuesday, May 12,
2026 @ 10:00A.M. local time at Langford-Tutt Middle School, 3019 Walton
Way, Augusta, GA 30909
Drawings, project manual and bidding documents on this work may be
obtained at the Department of Maintenance and Facilities, Richmond
County School System;2956 Mike Padgett Hwy; Augusta, Georgia 30901
(706) 737-7189.
Contract, if awarded, will be on a lump sum basis. No bid may be
withdrawn for a period of thirty-five (35) days after time has been called on
the date of opening.
The Richmond County Board of Education reserves the right to reject any
and all bids and to waive technicalities and informalities.
Proposals shall be submitted and addressed to:
Dr. Malinda B. Cobb, Superintendent of Schools
Richmond County Board of Education
864 Broad Street
Augusta Georgia 30901
c/o Mr. Bobby Smith CPA, CFO
Page 2 of 22

864 Broad Street - 4th Floor
Augusta, Georgia 30901 - 1215
(706) 826-1000 Fax: (706) 826-4612
SHAWNDA STOVALL DR. MALINDA B. COBB BOBBY A. SMITH, CPA
President Superintendent of Schools Chief Financial Officer
TO:
FROM: Contractors of CLASSROOM AUDIO ENHANCEMENT
DATE: Richmond County Board of Education
SUBJECT: April 24, 2026
LANGFORD-TUTT CLASSROOM AUDIO ENHANCEMENT; RFP # 26-206
The contract documents contain all the provisions required for the execution of the project.
Information obtained from an officer, agent, or employee of the Owner Representative shall not
affect the risk or obligations assumed by the contractor or relieve him from fulfilling any of the
conditions of the contract.
A Non-Mandatory Pre-Bid Conference will be held Tuesday, May 12, 2026 @ 10:00A.M. local
time at Langford-Tutt Middle School, 3019 Walton Way, Augusta, GA 30909
All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction
over execution of the project shall apply to the contract throughout.
STANDARD TERMS AND CONDITIONS
TIME AND PLACE: until
3:00 p.m. Wednesday, May 27, 2026
1) Bids will be received by the Richmond County Board of Education
LAToEn BIDS AND PROPOSALS: Re, gata 8r6d4l Bersosad Street, Augusta, Georgia 30901.
2) of cause, late bids and proposals will not
be accepted and will automatically be disqualified from bid consideration. It shall be solely the
contractor's responsibility to ensure delivery at the designated office by the designated time.
Late bidPsR aOnPdO pSrAoLp oFsOalRs Mw:i lBl niodts be opened and may be returned to the contractor.
3) must be made on the required proposal form. All blank spaces
for bid prices must be filled in with ink or typewritten and the proposal form must be fully
completed and executed when submitted. Only one copy of the Proposal Form is required.
Page 3 of 22

RICHMOND COUNTY SCHOOL SYSTEM MAINTENANCE & FACILITIES
APRIL 24, 2026 LANGFORD-TUTT CLASSSROOM AUDIO
ENHANCEMENT RFP#26-206
SEALED BID REQUIREMENT
4) : Each bid must be submitted in a sealed envelope
addressed to Dr. Malinda Cobb,C LSAuSpSeRriOntOeMnd AeUntD IoOf ESNcHhoAoNlsC, ERMicEhNmTo fnodr LCAoNuGnFtyO RBDo-aTrdU ToTf
EMdIuDcDatLiEo;n ,R cF/Po M#2r.6 B-2ob0b6y" Smith, CPA, CFO, 864 Broad Street, Augusta, GA 30901. Each bid must
be plainly marked on the outside "
and the envelope must bear on the outside the name and complete
address of the vendor. If forwarded by mail, the sealed envelope containing the bid must be
enclosed in another enveRloFpPe #a2d6d-r2es0s6e.d to Dr. Malinda B. Cobb, Superintendent of Schools, c/o
Mr. Bobby A. Smith, Chief Financial Officer, Richmond County School System, 864 Broad Street,
AugustaN, OGTeoEr TgiOa B3I0D9D01E,R S: Bidders must satisfy themselves of the accuracy of the estimate
q uantities in the bid schedule by a review of provided drawings and/or specifications
i5n)c luding any addenda. After bids have been submitted, the bidder shall not assert that
there was a misunderstanding concerning the quantities of work or of the nature of the
work to be done.
Each bidder is re sponsible for inspecting the site and for reading and being thoroughly
familiar with the contract documents. The failure or omission of any bidder to do any
of the foregoing shall in no way relieve any bidder from any obligation in respect to his
bid
.
MANUFACTURER'S NAME AND MODEL NUMBER:
6) Manufacturer's name and
product model numbers listed in these specifications shall be used to establish minimum quality
and design features which are acceptable. Unless so specified, similar products of other
reputable manufacturers will be acceptable, provided it is determined to the satisfaction of the
Emergency Preparedness coordinator or his designated representative. The final determination
shall reTstE sCoHleNlyIC wAiLth DthAeT BAo aINrdF oOfR EMduAcTaItOioNn: o f Richmond County.
7) If you are bidding a manufacturer or product
other than specified, you must submit current technical data information on the item in order
to qualify for bid consideration. Each sealed package containing the technical data information
must bear the complete name and address of the submitting vendor. Sealed packRagFePs# a2r6e -t2o0 b6e
mailed to: Dr. Malinda Cobb, Superintendent of Schools, c/o Mr. Bobby Smith, CPA, CFO,
Richmond County School System, 864 Broad Street, Augusta, Georgia 30901, .
Tech MnAicTaEl RdIaAtaL tSoU bPeP sLuIEbRmSi:t ted with your proposal.
8) The successful bidder must supply the names and addresses of material
suppl CieErRs TwIhFeICnA rTeqIOueNs:t e d to do so by the Owner Representative.
9) The Richmond County School System may make such investigations as he
deems necessary to determine the ability of the bidder to perform the work and the bidder shall
furnish the Owner Representative all such information and data for this purpose as it may request.
The School System reserves the right to reject any bid if the evidence submitted by or investigation
of such bidder fails to satisfy the Board that such bidder is properly qualified to carry out the
Page 4 of 22
obligations of the agreement and to complete the work.

RICHMOND COUNTY SCHOOL SYSTEM MAINTENANCE & FACILITIES
APRIL 24, 2026 LANGFORD-TUTT CLASSSROOM AUDIO
ENHANCEMENT RFP#26-206
WARRANTY:
10) The successful vendor will provide in writing to the Richmond County
School System, marked to the attention of Mr. David R. Perry, Assistant Director of Planning and
Construction, 2956 Mike Padgett Hwy., Augusta, Georgia 30906, a warranty to replace or repair
at no expense to the Richmond County School System any or all items found to be defective in
materials, workmanship or damage in shipment for a period of five (5) years from date of
acceptance by the Richmond County School System.
INSURANCE:
11) The contractor will be required to carry Workmen's Compensation
Insurance, Contractor's Protective Liability Insurance, and Contractor's Public Liability
Insurance, Personal Injury, including death limits of $300,000 for each person and $500,000
for each accident; Property Damage limits of $100,000 for each accident and $300,000 for
aggregate of operations.
Certificates of Insurance must be sent to the School System prior to commencement of work,
with the Richmond County Board of Education to be named as additional insured on public
liability insurance for personal injury and property damage.
REJECTION OF BIDS:
12) The Richmond County School System reserves the right to
reject, in whole or in part, any and all bids received, to waive technicalities, or to negotiate any
term(s) or provision(s) of such bids as meet the requirements and specifications of this Project
Manual, such rejection, waiver, or negotiation to be accomplished in any manner necessary to
serve the best interests of the Richmond County School System. The Richmond County School
System also reserves the right to be the sole judge of the suitability of any and all bids for use by
the school system.
The Richmond County School System reserves the right to reject or otherwise disregard, in
whole or in part, any ambiguous bids or bids which are uncertain as to terms or compliance with
specifications.
A condiRtiIoGnHaTl o Tr Oqu aRlEif-iBedID b:i dT ihs seubject to rejection.
13) Richmond County Board of Education reserves the right to
reject any and all bids. The right is reserved to reject any and all quotations, to omit any items
called fNorO oNr- Wto IaTcHceDpRt AthWe AprLo PpEoRsaIlO dDe:e Bmiedds best for the School System.
14) may not be withdrawn for a period of thirty-five
(35) days from date of bid opening.
Page 5 of 22

RICHMOND COUNTY SCHOOL SYSTEM MAINTENANCE & FACILITIES
APRIL 24, 2026 LANGFORD-TUTT CLASSSROOM AUDIO
ENHANCEMENT RFP#26-206
STATE-MANDATED WALK AWAY PROVISION
15) : In the event a contract is awarded for more
than one year: 202-2-506 (b) (1)
Pursuant to O.C.G.A. 20-2-506, notwithstanding any other provision herein this contract shall
terminate absolutely and without further obligation on behalf of the School System at the close of
each calendar year in which it was executed and at the close of each successive calendar year for
which it may be renewed provided thirty (30) days prior written notice is given by the School System
to the vendor prior to the end of such calendar year.
In addition, this contract shall terminate immediately and absolutely at such time that appropriated
and otherwise obligated funds are no longer available to satisfy the obligation of the School System
under the contract.
This contract shall be deemed to obligate the School System for the sums payable during the calendar
year the agreement was executed or in the event of a renewal by the School System for those sums
payable at the end of any renewed calendar year.
The contract shall be deemed to have been automatically renewed for each applicable calendar year,
not to exceed the initial term of contract, unless positive action is taken by the School System to
terminaJtUeR sIuScDhI cCoTnItOraNc tA hNeDre VinE NasU sEe:t " forth."
16) This contract shall be governed and constructed in accordance
with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court
of compCeAteNnCt EjuLrLisAdTicItOioNn: i n Richmond County, Georgia.
17) In the event at any time during the contract period the vendor
cannot provide acceptable products or services, the Richmond County Board of Education
reserves the right to make other temporary arrangements for the completion of this scope of
work. DUTY TO PROTECT:
18) The Contractor (or Vendor) shall not knowingly send any
employee, agent or subcontractor personnel who is a registered sex offender or who has been
convicted of sexual abuse to any school building or school property when students are
attending school or a school related activity.
The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized
by O.C.G.A. 35-3-34, as now written, or here-after amended; or allowed by all or any other
laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse
or any other act which would require such person to be entered into a national or state sexual
offender registry.
For the purpose of this policy, the term periodic shall mean that tAhTeT cAriCmHiMnaEl NhTis t"o1r"y recSoerdx
iOnfqfeunirdieesr s Ahcaklln boew mleaddgee cmurernetn Ft ourpmon the awarding of a successful bid on contract and checked
no less than annually during the duration of the contract. See for
.
Page 6 of 22

RICHMOND COUNTY SCHOOL SYSTEM MAINTENANCE & FACILITIES
APRIL 24, 2026 LANGFORD-TUTT CLASSSROOM AUDIO
ENHANCEMENT RFP#26-206
E-VERIFY:
19) The Contractor agrees to comply with the requirements of A.R.S. 41-
4a.4 0 1.
The Contractor warrants compliance with all Federal immigration laws and regulations
relating to employees and warrants its compliance with Section A.R.S. 23-214, Subsection
A. (That subsection reads: "After December 31,2007, every employer, after hiring an
employee, shall verify the employment eligibility of the employee through the E-Verify
b. program.)
A breach of a warranty regarding compliance with immigration laws and regulations shall
be deemed a material breach of the contract and the Contractor may be subject to penalties
c. up to and including termination of the contract.
The Owner Representative retains the legal right to inspect the papers of any employee
who works on the contract to ensure that the Contractor or its subcontractor(s) is/are
See AcoTmTAplCyHinMg EwNitTh "t2he" ffoorre Eg-oVinergi wfya Arrffaindtayv uitn Fdoerr mparagraph (a).
SMOKE FREE ENVIRONMENT: .
20) Bidder shall post notice and prohibit employees from
using or displaying tobacco products, including smokeless tobacco, and vape/electronic
cigarettes while the employee is on duty at the assigned location. There shall be no use of any
tobaccoA pWrAodRuDc tMs EoTnH aOnDy :property of the Richmond County School System.
21) Contract will be awarded based on the lowest responsible and
responsive bidder meeting specifications and the overall general value received. This may result
in awards not made to the lowest bidder. for the number of systems listed. Each proposal will be
evaluated on the following matrix scale.
SELECTION CRITERIA TOTAL POINTS AVAILABLE
Ease of Use Promotes Active User Participation 25
Proven Tenure/Track Record with Similar Size
School Districts 25
Compatibility with Existing District
Infrastructure 15
Costs of proposed services 20
Ability to Incorporate/Provide Additional 15
Technologies
TOTAL POINTS 100
Page 7 of 22

RICHMOND COUNTY SCHOOL SYSTEM MAINTENANCE & FACILITIES
APRIL 24, 2026 LANGFORD-TUTT CLASSSROOM AUDIO
ENHANCEMENT RFP#26-206
TIME OF THE ESSENCE:
24) Failure of the successful vendor to perform contracted service
or deliver the merchandise within the required time shall constitute a material breach of
contract. If a breach occurs, the vendor may be responsible for any damages the school system
incurs. TAX EXEMPT: The
23) Richmond County School System is exempt for State sales taxes. Bid
prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems
in the sQtaUteE SoTf IGOeNorSg, iaR. EQUESTS FOR CLARIFICATION, OR INTERPRETATIONS REGARDING
THIS REQUEST FOR PROPOSAL:
24)
All communications concerning this request for proposal must
be submitted in writing by electronic mail to:
Richmond County School System - Business Office
Attn: Ms. Cecilia Perkins (706)826-1298
Email perkice@boe.richmond.k12.ga.us
Only written questions submitted by email will be accepted. No response other than what is
written and distributed by the Business Office will be binding upon the Richmond County School
System.
Originating departments may be called upon for clarification in their area of expertise at the
discretion of the Business Office. Written responses to questions, requests for clarification, or
interpretations will be furnished to all participating vendors.
May 19, 2026 @ 5:00 P.M.
All requests for clarification or interpretations must be submitted to the Business Office on or
before tAhDe DclEosNeD oUf bMuSs:i n ess
.
25) In the event an addendum becomes necessary, it will originate in the
Business Office and will be distributed via the website www.rcobe.org/bids Any addenda issued
during the time of the request for proposal distribution should be acknowledged by the
participating contractor and attached to their response form.
INSPECTION OF PUBLIC RECORDS:
26) All information received from vendors shall be
s ubject to inspection once th e bid is awarded under Georgia Public Records Act.
Page 8 of 22

RICHMOND COUNTY SCHOOL SYSTEM MAINTENANCE & FACILITIES
APRIL 24, 2026 LANGFORD-TUTT CLASSSROOM AUDIO
ENHANCEMENT RFP#26-206
GENERAL REQUIREMENTS
1. SUMMARY OF WORK at the following (1) location (units=classrooms)
a. Sixty (60) units Langford-Tutt Middle School; 3019 Walton Way; Augusta, GA
30909
PROVIDE ALL LABOR, EQUIPMENT AND MATERIAL TO INSTALL CLASSROOM
SOUND ENHANCEMENT SYSTEM. QUANTITIES SHOWN MAY CHANGE PENDING
BUDGETARY CONSTRAINTS.
b. A Non-Mandatory Pre-Bid Conference will be held Tuesday, May 12, 2026
@ 10:00A.M. local time at Langford-Tutt Middle School, 3019 Walton Way,
Augusta, GA 309
09
All work to be done AS PER EXISTING INDUSTRY STANDARDS, IN A TIMELY MANNER AND
IN ACCORDANCE WITH THE DRAWINGS, SPECIFICATIONS AND NOTES HEREIN PRAOpVriIlD 2E4D,
a2s0 2p6re pared by the Department of Maintenance and Facilities, Richmond County School
System, David R. Perry, Assistant Director of Planning and Construction, dated
2. SUBMITTALS:
.
3. CaO) NBTraRnAdC, TMOoRde Ul SNEu mOFb ePrR, TEeMcIhSnEicSa:l Specifications of proposed equipment
a) Limit use of the premises to construction activities in areas indicated.
b) Allow for owner occupancy and use by the public.
c) Confine operations to areas within contract limits indicated. Portions of the site
beyond areas in which CLASSROOM AUDIO ENHANCEMENT are indicated are not
to be disturbed.
d) Keep driveways and entrances clear at all times.
e) Do not use these areas for parking or storage of materials
4. UfS) E SOcFh eEdXuIlSeT dINelGiv eBrUieIsL DtoI NelGim: inate requirements for storage of materials.
Maintain the existing building in a weather tight condition throughout work to be
performed. The contractor shall repair damage caused by operations (such as damage
to walls, door frames, floor, etc.). Take precautions as necessary to protect the building
and occupants during the work period.
Page 9 of 22

RICHMOND COUNTY SCHOOL SYSTEM MAINTENANCE & FACILITIES
APRIL 24, 2026 LANGFORD-TUTT CLASSSROOM AUDIO
ENHANCEMENT RFP#26-206
5. FULL OWNER OCCUPANCY:
a) The Owner may occupy the site and existing building during execution of work.
Contractor will cooperate with the Owner to minimize conflicts and facilitate
Owner usage.
b) Work is to be performed in a manner so as not to interfere with the Owner's
operations. This means that some work may have to be performed over the
6. TOBwACeeCkOe nUdS,E a:t the contractor's expense.
There shall be no use of any tobacco or electronic cigarette products on property of the
7. SREicXh m OoFnFdE CNoDuEnRty SAcChKoNolO SWysLteEmD.G EMENT FORM: ATTACHMENT "1" Sex
Complete
8. EO-fVfeEnRdIeFrY A: c knowledgAemTTenAtC FHoMrmE.N T "2"
Complete E-Verify Affidavit.
Page 10 of 22