Landside Snow Removal Services, #26-40-9999-022

Spokane Airport Board
SIA Landside Snow Removal Services
RFP #26-40-9999-022 Request for Proposal
SECTION 1 - STATEMENT OF WORK
Project/Service Summary
The Spokane Airport Board (hereinafter the "Airport") is soliciting Proposals from
qualified professional firms (hereinafter "Proposers") to provide Landside Snow Removal
Services for Airport surface parking lots, Rental Car Ready/Return Area (hereinafter "RAC"),
Quick Turn Around Facility (hereinafter "QTA"), Airport roadways, sidewalks, and at other
specified locations at Spokane International Airport, (hereinafter "SIA").The Airport reserves the
right to award a contract to provide all or a portion of the Landside Snow Removal Services, in its
sole discretion.
Budget and Funding Source(s)
The work to be performed is funded through the Airport operating budget.
Schedule (post award)
The Airport intends to execute a service contract for a term of one (1) years beginning on
October 1, 2026, and ending September 30, 2027, with four (4) optional 1-year term extensions,
at the sole discretion of the Airport.
Project/Service Location
Various outdoor locations at Spokane International Airport, 9000 West Airport Drive, Spokane,
WA 99224
Scope of Work
To provide snow and ice management services for the Airport parking facilities that remain
operational and occupied during winter weather events. Work shall include plowing snow, snow
removal, and may include granular de-icing to the Airport's 3,000,000 +/- square feet of
parking and 250,000 +/- linear feet of roadway. Services shall maintain safe vehicle and
pedestrian access while minimizing disruption to customers and facility operations.
STAFFING
The Proposer shall supply sufficient manpower and equipment during snow removal to keep
all areas open for safe vehicular and pedestrian movement.
* The Proposer shall designate a dedicated supervisor or lead staff member to monitor
and assess conditions, equipment, and operator actions. The designated individual
will keep Airport Staff apprised on an hourly basis.
* The Proposer shall have sufficient supervision, staff, and equipment to complete two
(2) consecutive twelve (12) hour shifts.
* The awarded Proposer shall be available to perform services twenty-four (24) hours
seven (7) days a week including Holidays in accordance with the Scope of Work.
RESPONSE TIME REQUIREMENTS
It is understood the Proposer shall be on call on call on twenty-four (24) hour dispatch
capabilities. Airport Staff shall determine when pretreating services and/or snow removal
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Spokane Airport Board
SIA Landside Snow Removal Services
RFP #26-40-9999-022 Request for Proposal
services are required. The Proposer must be on the premises and providing said services no
later than ninety minutes (90) minutes from being notified by Airport Staff. Failure to
be on the premises within the designated ninety (90) minutes shall result in liquidated
damages being assessed against the Proposer.
COMMUNICATION
Proposers are required to ensure all of Proposer's supervisors or lead staff members have
the ability to always communicate with Airport Staff. Proposer is required to provide
communication equipment that will be utilized during this contract.
EQUIPMENT REQUIREMENTS
* The Proposer shall furnish with each separate piece of equipment capable, licensed
drivers in sufficient numbers to operate the equipment efficiently.
* The equipment will be fully registered, insured, and capable of being legally
operated under all Washington State and Federal vehicle regulations.
* All vehicles used for snow removal must have the proper lights and warning signals
(yellow beacons) according to OSHA and WSDOT regulations.
* A listing of all equipment shall be submitted with the proposal package.
* The Proposer shall supply three (3) additional personnel to perform hand shoveling
work at the direction of the Airport Staff as needed.
Description Qty.
Front End Loader, Rubber Tire (2-4 yard bucket) 3
Equipment w/ 1.5-2.5 yard dry spreader 2
Equipment with 10' Snow Pusher Blade 5
15-Yard Dump truck for hauling snow 2
Additional Personnel for Hand Shoveling 3
EQUIPMENT STAGING
A dedicated equipment staging area, equipped with power outlets, will be provided to the
Proposer. All critical equipment required shall be staged at the Airport in the designated
area from October 15th to April 15th for each contract year.
SNOW REMOVAL LOCATION
* Airport Parking lots, Rental Car Center/Quick Turn Around (RAC/QTA), and
other common use areas and roadways (as assigned)
* Location in Exhibit 1, Service Area
SNOW STORAGE & HAULING
Proposer is required, at all times, to maintain a minimum of a ten (10) foot separation
between the Airport's Security fence, parked vehicles when stacking snow.
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Spokane Airport Board
SIA Landside Snow Removal Services
RFP #26-40-9999-022 Request for Proposal
PROPERTY DAMAGE
All damages, such as harm to curbs, fence fabric, fence posts, hydrants, lights bases,
landscape, shrubs, sprinkler systems, street signs, structures, trees, or any other part of the
SIA property, must be repaired by Proposer within one (1) month after the end of the
season, which is April 15th of each contract year. All repairs must be inspected and
approved by Airport Staff before final payment is made.
OTHER
Follow up plowing and clean up may be necessary when the premises have been
completed and/or after previously parked vehicles have been removed. Airport Staff will
determine whether follow-up plowing is needed.
SECTION 2 - PROPOSAL REQUIREMENTS
Pre-Proposal Meeting and Site Visit
A non-mandatory informational in-person and virtual meeting is scheduled for 12:00 p.m.
(PST) on Tuesday, July 21, 2026, at the Executive Conference Room (ECC) at Spokane
International Airport, located at 9000 W. Airport Dr., Spokane, WA 99224. (The building is
located across the street from A/B Baggage claim, next to the down helix of garage).
Join Zoom Meeting Link
https://spokaneairports-
net.zoom.us/j/8613526505?pwd=hjQsRPFXyZzu7kdiKzZKp0dilpebIa.1&omn=89836083335
Meeting ID: 861 352 6505
Passcode: 76698463
Phone: 1 253 215 8782, 8613526505#, *76698463# US (Tacoma)
Optional non-binding site visits after the non-mandatory pre-proposal meeting for those that
attend in-person.
Date and Time Requirements
Proposals must be received by the Airport no later than the date and time indicated in the
Procurement Schedule, Section 5.
Late Proposals: Proposals will not be accepted by the Airport after the date and time specified
in the Schedule of this RFP. If a Proposal is delivered after the Proposal submission deadline,
the Proposal will not be accepted or considered. It is the Respondent's responsibility to ensure
The Airport has received their submission. The Airport will not be liable for proposals that may
be sent but not received due to technical issues.
Submission Requirements
Five (5) hard copies and one (1) thumb drive in pdf format of the RFP submittal shall be
provided. Each copy shall contain the name of the firm responding to this RFP and be marked
on the cover:
RFP: Landside Snow Removal Services, 26-40-9999-022
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Spokane Airport Board
SIA Landside Snow Removal Services
RFP #26-40-9999-022 Request for Proposal
Proposal General Format
All materials submitted shall become a part of the proposal and may be incorporated in a
subsequent contract between the Airport and the selected Offeror. All responses/submittals to
this RFP shall be made in accordance with the format outlined below. Failure to submit in the
requested format or failure to submit all the required forms may cause a proposal to be deemed
non-responsive. The format for the proposal includes the following:
* Shall be written in the English language.
* Formatted to the standard 8 12" x 11" paper size using the format that is specified and
required in this RFP and each Submittal Form.
* Use Arial or Calibri font and must have a minimum font size of 10.
* Page limits are set in the Evaluation Criteria and do not include the required forms. The
Airport will not review or evaluate pages in a Proposal that are more than RFP page
number limitation for a specific section of the Proposal. Excess pages will be discarded
prior to review.
* Proposals must be free of additional brochures, booklets or other sales material that are
not specifically requested in the RFP.
* File name shall contain a portion of the proposer's firm name.
Organization of Proposals
Proposals must address each of the evaluation criteria in this RFP in a clear, comprehensive, and
concise manner. Proposals must be clearly separated, labeled by response to specific evaluation
criteria and addressed in the same order as included in the RFP. Respondents are further advised
that lengthy or wordy submissions are not necessary.
Clear and Responsive Proposals
The Airport has made every effort to include enough information within this RFP for a Company
to prepare a responsive Proposal. Respondents are encouraged to submit the most comprehensive
and competitive information possible. Proposals that do not respond completely or sufficiently to
the evaluation criteria in this RFP may be rejected as non-responsive, or will receive
correspondingly lower scores for those criteria, which may result in the Proposal not scoring high
enough to be considered further.
Questions About RFP
Questions regarding this RFP shall be emailed solely to the contact person in Section 4, Contact.
Questions must be asked prior to the date and time indicated within the Procurement Schedule in
Section 4. The Airport may determine that a Proposal is non-responsive if the Respondent has had
contact with any other representative of the Airport.
Addenda
Oral communications and emails from the Airport, its staff, agents, Airport members, employees
or outside advisor, or any other person associated with this RFP shall not be binding on the Airport
and shall in no way modify any provision of the RFP. Only formally issued addenda shall modify
the terms of this RFP. Any addenda issued for this RFP will be published at the following website
address: http://business.spokaneairports.net/rfp. Respondents are responsible for checking the
website prior to submission of Proposals for any addenda. If you are unable to download the
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Spokane Airport Board
SIA Landside Snow Removal Services
RFP #26-40-9999-022 Request for Proposal
addenda, you may contact the individual noted in Contact, Section 4 of this RFP. Receipt of addenda
must be acknowledged by Respondents on the Proposal Information Form that must be submitted
with the Proposal.
SECTION 3 - EVALUATION PROCEDURES
Evaluation Criteria
The Airport will evaluate Proposals received based on the following evaluation criteria and will
score Proposals up to the maximum number of points as noted for each evaluation criterion.
The Respondent must include in its Proposal the information noted in the evaluation criteria
and must demonstrate how the Company meets the evaluation criteria.
The Proposer must include in its Proposal the information noted in the evaluation criteria and
must demonstrate how the firm meets the evaluation criteria.
WEIGHTING
EVALUATION CRITERIA
(MAXIMUM
POINTS)
1. Proposal Information Form: (one (1) page maximum)
The Proposal Information Form, included in Submittal Form A to this RFP, must
be completed, submitted, and signed as part of your Proposal. You must include
the name and contact information of the individual in your firm that the Airport
5
should contact regarding questions about your Proposal and scheduling a potential
interview. The contact information should include the following: name of
individual, title (Mr., Ms., etc.), firm name, address (city, state, zip code),
telephone number, e-mail address.
2. Cover Letter: (one (1) page maximum)
A cover letter expressing interest, addressing, at a minimum, the following:
a) Executive Summary: A high level, executive summary of your firm's
relevant qualifications and experiences, as well as the relevant experiences
of key staff proposed for this project in performing similar services.
b) Firm Size and Workload: Outline the size of your firm and discuss your
5
capability to manage a project of this size and scope within the identified
time frame, relative to your current workload.
c) Finances: Discuss your firm's financial and organizational stability.
The cover letter must be signed in ink by an authorized representative of the
Proposer who is authorized to execute contractual agreements and/or
commitments on behalf of the Proposer.
3. Relevant Experience of the Firm: (six (6) pages maximum)
Demonstrated expertise and experience with Landside Snow/Ice Removal at an
Airport where the parking facilities remain operational and occupied during
winter weather events.
a) Demonstrate a minimum of 5 years of verifiable experience in providing 30
similar services. Specifically note services provided for airports and the
sizes of those airports for which the services were provided.
b) Show demonstrated expertise and relevant experience of staff members
and / or subcontractors contributing to work.
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Spokane Airport Board
SIA Landside Snow Removal Services
RFP #26-40-9999-022 Request for Proposal
WEIGHTING
EVALUATION CRITERIA
(MAXIMUM
POINTS)
4. Staff Experience and Availability: (three (3) pages maximum)
Provide an organizational chart of the staff and include any third parties you are
committing to the work. Show lines of authority and communication and provide
a brief role description with responsibilities for each person as they relate to the 20
solicitation as well as each member's key credentials, including but not limited to
the Landside Snow Removal. Discuss your proposed team members' availability
and commitment for the duration of this project.
5. Cost (Submittal Form B, Submittal Form C, two (2) page maximum)
Annual hourly rate for initial one-year term. Include proposed costs as outlined in 30
the, Submittal Form B, Hourly Rate Proposal Form.
6. Standard Contract Language: The Airport intends to utilize its standard
Consultant or Service Contract for the evaluation, selection, and implementation
of scope of work contained in this RFP.
A sample contract is attached as Exhibit 2. Each firm must affirm in its proposal
that the terms and conditions of this Contract are acceptable, or if the firm takes
exception to any of the proposed language in the sample Contract, the firm must
5
specifically describe the reasons for the exceptions and propose in its Proposal
alternative language for review and consideration by the Airport. Firms not taking
any exceptions to the terms and conditions of the Contract shall receive the full
evaluation points for this criterion. Firms taking exceptions shall be evaluated and
rated for this criterion based on the significance of the proposed exceptions and
whether the proposed changes are of benefit and acceptable to the Airport, in the
sole discretion of the Airport.
7. RFP Requirements
5
Points granted for complete submission.
8. References: (one (1) page maximum)
a) At least three references from previous clients for similar work completed by
your firm. Cited references should include project name, reference name, title,
--
project role, and current contact telephone number. Refer to the Reference
Checks section on page eight (8) of this RFP for information about how
reference checks will be used in the evaluation process.
Total Weigh Score Possible 100
Selection Process
The Proposals will be reviewed by an evaluation committee, and the highest scoring Companies
may be invited to an interview. The selected Company will be invited to enter negotiations with
the Airport. If the Airport and the selected Company cannot agree on terms that are fair and
reasonable, the Airport may terminate negotiations and enter into negotiations with another
Company.
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Spokane Airport Board
SIA Landside Snow Removal Services
RFP #26-40-9999-022 Request for Proposal
Rights Reserved
The Airport reserves the following rights:
* To waive as an informality any irregularities in Proposals and/or to reject any or all
Proposals.
* To extend the date for submittal of responses.
* To request additional information and data from any or all Proposers.
* To supplement, amend, or otherwise modify the RFP through addenda issued.
* To cancel this RFP with or without the substitution of another RFP.
* To reissue the RFP.
* To make such reviews and investigations, as it considers necessary and appropriate for
evaluation of the Proposals.
* To not select the highest rated Company if the proposed price is more than the Airport's
budget for the work.
* To reject any Proposal if the Airport's analysis of the Proposer's financial status and
capacity indicates, in the Airport's judgment, that the Company is not able to successfully
perform the work.
* To establish a revised deadline for submission of Proposals in the event only one Proposal
is received by the deadline.
Reference Checks
The Airport reserves the right to conduct reference checks of Company's submitting Proposals,
either before or after Proposals have been evaluated, and/or after interviews have been held. If
information obtained from the reference checks reveals concerns about a Company's past
performance or their ability to successfully perform the contract to be executed based on this
RFP, the Airport may, at its sole discretion, select a different Company whose reference checks
validate the ability of the Company to successfully perform the contract to be executed based
on this RFP. In conducting reference checks, the Airport may include itself as a reference if the
Company has performed work for the Airport, even if the Company did not identify the Airport
as a reference and may conduct reference checks with others not identified by the Proposer.
Interviews
Proposers may be required to participate in an interview with and/or make a presentation to the
selection committee and/or other Airport personnel with the date and time to be determined. In
the event of interviews, the Airport will establish evaluation criteria and weighting for each
criterion that will be added to the scores received for the written Proposals as part of making a
final selection decision.
Protest and Appeal Procedures
Deadline for Protest: The following deadlines for filing protests and appeals based on this RFP
shall apply:
1. RFP: Any protest related to the requirements of this RFP must be received by the RFP
Contact Person no later than two (2) business days before the proposal submittal deadline.
2. Awards: Any protest related to the award of a contract based on this RFP or protest of a
decision by the Airport to reject a proposal must be received by the Airport's Parking &
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Spokane Airport Board
SIA Landside Snow Removal Services
RFP #26-40-9999-022 Request for Proposal
Ground Transportation Manager within two (2) business days after notification to the
protesting party that it was not awarded a contract, or its proposal was rejected.
Form and Manner of Filing:
1. In Writing: All protests and appeals must be in writing, signed, and specify the reasons
and facts upon which the protest or appeal is based. Failure to raise any reason or fact
upon which the protest or appeal is based shall constitute a waiver and/or forfeiture of
such reason or fact for protest or appeal.
2. File protest of award with the Airport's Parking & Ground Transportation Manager: All
protests and appeals must be filed with the Contact, in Section 4 of this RFP.
Airport's Review of Protests and Appeals
1. The Airport Department publishing the RFP shall review and investigate properly and
timely filed protests and appeals. At the Airport's sole discretion, an informal hearing
may be held with affected parties to gather additional information. The Department shall
issue a written decision to the protestor, stating the reasons for the decision.
2. Appeal to Airport's CEO: Any further appeal of a formal decision by the Department
must be received by the Airport's CEO within two (2) business days of receipt of the
written decision by the Department. Properly and timely filed appeals of the decisions of
the Department shall be reviewed and investigated by the Airport CEO, who shall issue
the Airport's final decision.
Failure to Meet Deadline: Failure to meet any applicable deadline for a protest and appeal shall
constitute a waiver of all rights to protest and appeal.
SECTION 4 - ADMINISTRATIVE REQUIREMENTS
About the Airport
Spokane Airports is jointly owned by the City of Spokane and Spokane County. The City and
County operate the airports under provisions of RCW 14.08 which establishes the operation of
airports by more than one municipality under joint agreement. The operating authority of
Spokane Airports is the Spokane Airport Board. The Board is responsible for the oversight of
Spokane International Airport, Felts Field Airport, and the Airport Business Park.
Contact
The individual listed below is responsible for the conduct of this procurement. All questions,
inquiries, concerns, or clarifications regarding this solicitation must be submitted electronically
(via email) to this individual. Proposers shall not contact or communicate with any other Owner
employees. Unauthorized contact about this RFP with any other Owner employees may result
in immediate disqualification.
Contact Name: Chance F. Abbey
Title: Manager, Parking & Ground Transportation
Organization Name: Spokane International Airport
Address: 9000 West Airport Drive, Spokane, WA 99224
E-Mail: cabbey@spokaneairports.net
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Spokane Airport Board
SIA Landside Snow Removal Services
RFP #26-40-9999-022 Request for Proposal
Procurement Schedule
The following is the schedule for this RFP process. Dates preceded by an asterisk (*) are
estimated dates. Estimated dates are for information only. The Airport reserves the right to
modify the schedule through written addenda.
Date Description
Friday, July 17, 2026 Issue Date of RFP
Tuesday, July 21, 2026, 12:00 PM (PDT) Pre-Proposal Meeting
Friday, July 24, 2026, 4:00 PM (PDT) Deadline for Submission of Questions
Wednesday, July 29, 2026, 4:00 PM (PDT) Deadline for Airport's Response to Questions Asked
Friday, August 7, 2026, 10:00 AM Proposal Submission Deadline
Week of August 10, 2026 *Notify Finalist(s)
Week of August 10, 2026 *Interview Finalists (if conducted)
To Be Determined *Negotiations
Tuesday, September 1, 2026 *Successful Respondent Execution of Contract
Thursday, September 24, 2026 Recommendation to Airport Board for Award
Friday, September 25, 2026 *Airport Execution of Contract
Thursday, October 1, 2026 *Commencement of Services Under the Contract
Cost of the Proposal
The Airport shall not, under any circumstances, be responsible for any costs or expenses
associated with the Proposal submitted including, but not limited to, research, investigation,
development, preparation, duplication, production, collation, packaging, delivery, transmittal,
or presentation of the Proposal or any other related information, data, documentation, and
material. All costs and expenses incurred by the Proposer in connection with the Proposal
submitted shall be the sole responsibility of (borne solely by) the Proposer.
Public Disclosure
* Property of Airport: Proposals submitted to the Airport shall become the property of the
Airport and shall not be returned to the Proposer.
* Proposals are Public Records: Pursuant to Chapter 42.56 RCW, Proposals submitted under
this RFP shall be considered public records and with limited exceptions will be available
for inspection and copying by the public. Except to the extent protected by state and/or
federal laws, Proposals shall be considered public documents and available for review and
copying by the public after an award of contract is made by the Airport Board.
* Public Records Exemption: Any proprietary information included in the Proposal that the
Proposer wishes to remain confidential (to the extent allowed under the laws of the State of
Washington) should be clearly identified as "Confidential" in the Proposal. In addition, the
Proposer must provide the legal basis for the exemption to the Airport.
* Proposals Not Marked as Confidential: If a Proposal does not clearly identify the
confidential portions, the Airport will not notify the Proposer that its Proposal will be made
available for inspection and copying.
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