LANDSCAPING SERVICES
| Agency: | City of Springfield |
|---|---|
| State: | Missouri |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 3, 2026 |
| Due Date: | Feb 17, 2026 |
| Solicitation No: | 043-2026IFIB |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
043-2026IFIB
|
| Bid Title: |
LANDSCAPING SERVICES
|
| Category: | All Notifications – Division of Purchases |
| Status: | Open |
|
Attachment Preview
IFIB #043-2026
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Amy Nelson, Buyer I
Date Issued: February 3, 2026
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
Buyer’s Email: amy.nelson@springfieldmo.gov
Telephone Number: 417-864-1621
INVITATION FOR INFORMAL BID (IFIB) #043-2026
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar at
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 from qualified persons or firms interested in
providing the following:
LANDSCAPING SERVICES
BIDS MUST BE RECEIVED ELECTRONICALLY IN THE DIVISION OF PURCHASES PRIOR TO 3:00 P.M. (CST) ON FEBRUARY 17, 2026. Bids
will be opened by the buyer listed above. Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To participate,
dial (605) 313-5556. Then, enter access code 5128823.
Bids shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to legally bind the
company. Bidders are to submit all pages of this IFIB identified with “RETURN THIS PAGE” stated on the bottom right corner of said pages. Failure
to do so shall render your Bid non-responsive.
• Bids shall be submitted with the IFIB number clearly indicated.
• Bids received after the opening date and time will be rejected.
• The attached Terms and Conditions shall become part of any contract resulting from this Bid.
• The cutoff for any questions pertaining to this Bid is FEBRUARY 10, 2026 at 3:00 P.M. (CST). Any questions shall be submitted in writing
to the buyer identified above.
• HAND DELIVERED, FAXED, OR EMAILED BIDS WILL NOT BE ACCEPTED
The undersigned certifies that he/she has the authority to bind this company in a contract to supply the service or commodity in accordance with all
terms and conditions specified herein. Please type or print the information below.
Respondents are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
Signature
City/State/Zip
Title
Telephone #
Fax #
Date
Tax ID #
Email:
Revised: BC: 11/07/2025
Reviewed by Law: 01/08/2024
__________________________________________________
State of Missouri Charter Number or Exemption Number
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RETURN THIS PAGE
TABLE OF CONTENTS:
Cover Title-Signature Page
Table of Contents
Legal Notice
Scope
Instructions to Bidders
Specific Requirements of Bid
Specifications
Pricing
Sample Contract
Standard Terms and Conditions
Insurance Requirements
Work Authorization Affidavit and E-Verify
List of References and Experience
Affidavit of Compliance
Certification Regarding Potential Conflicts of Interest
Bidder Statement of Qualifications
Personnel Qualifications
Certification of Signature Authority
Statement of “No Bid”
IFIB #043-2026
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Revised: BC: 11/07/2025
Reviewed by Law: 01/08/2024
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IFIB #043-2026
LEGAL NOTICE:
INVITATION FOR INFORMAL BID #043-2026
The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar (soon to be Euna
OpenBids), from qualified persons or firms interested in providing the following: LANDSCAPING SERVICES
VENDOR NOTE 1: To register with DemandStar (soon to be Euna OpenBids) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate DemandStar (soon to be Euna OpenBids) go to:
http://network.demandstar.com/wp-content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf
VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact DemandStar (Euna OpenBids) toll-free at (866) 273-
1863. DemandStar (soon to be Euna OpenBids) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can
also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document
between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that vendors register with DemandStar (soon to be Euna OpenBids) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time. If you have any issues with DemandStar (soon to be Euna OpenBids)
setup or navigation call (206) 940-0305.
Bids must be received electronically in the City’s e-bidding service provider DemandStar (soon to be Euna OpenBids) by 3:00 P.M. (CST), on
FEBRUARY 17, 2026. Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To participate, dial
(605) 313-5556. Then, enter access code 5128823.
Bidding documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, DemandStar (soon to be Euna OpenBids).
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Purchasing Division’s webpage https://www.springfieldmo.gov/bids.aspx
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such
business enterprises to submit responses.
Revised: BC: 11/07/2025
Reviewed by Law: 01/08/2024
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IFIB #043-2026
1.0 SCOPE: The City of Springfield is seeking qualified firms or persons to provide LANDSCAPING SERVICES. A contract will be
issued in the form of a yearly contract.
1.1 INSTRUCTIONS TO BIDDERS
1.2 BID OPENING: Bids submitted in response to this Invitation for Informal Bid (IFIB) will be opened in the presence of Purchasing
officials at the due date and time indicated on the IFIB. Bids will be read aloud publicly at the specified bid opening date and time
via teleconference. To participate, dial (605) 313-5556. Then, enter access code 5128823.
1.3 PREPARATION OF BIDS:
1.3.1 Bidders are expected and required to examine and understand any drawings, specifications, schedules, and all
instructions related to this Invitation for Informal Bid (IFIB). Failure to do so will be at the Bidder's risk.
1.3.2
Each Bidder shall furnish the information required by the IFIB. The Bidder shall sign the IFIB. Erasures or other changes
must be initialed by the person signing the offer. Bids signed by an agent are to be accompanied by evidence of their
authority to sign on behalf of the Bidder unless such evidence has been previously furnished to the City.
1.3.3
Unit Price for each unit Bid shall be shown, and such price shall include packing unless otherwise specified. Freight or
shipping shall be included in the Unit Price unless requested as a single line item. A total shall be entered in the total
column for each item Bid. In case of a discrepancy between a Unit Price and Extended Price, the Unit Price will be
presumed to be correct. Said Unit Price shall be utilized by the City to calculate the correct Extended Price for
determining potential award.
1.3.4 Alternate Bids for supplies or services, other than those specified, shall not be considered unless authorized by the IFIB.
Bidders shall submit complete specifications on all Alternate Bids, unless otherwise provided by this IFIB.
1.3.5 Alternate Bids without complete specifications may be rejected. Alternate Bids and exceptions may be rejected.
1.3.6 Alternate Bids and exceptions to Bid clauses must be clearly noted on the Affidavit of Compliance Form.
1.3.7 Unless otherwise provided in the IFIB, Bidders shall state a definite time for delivery of supplies or services after receipt
of the order.
1.3.8 Time, if stated as a number of days, shall include Saturdays, Sundays, and holidays.
1.3.9 If the item has a trade name, brand or catalog number, all such information shall be stated in the Bid.
1.3.10 Prices quoted are to be firm, final and shall include shipping F.O.B. Destination whereby all transportation charges shall
be paid by Contractor, unless requested as a single line item.
1.4 IFIB DELIVERY REQUIREMENTS: Any Bids received after the time and date provided in this IFIB shall not be considered. It shall
be the sole responsibility of the Bidder to have their Bid uploaded via the Division of Purchases e-bidding service DemandStar
at https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 on or before the stated due
date and time.
1.5 LEGAL NAME AND SIGNATURE: Bids shall clearly indicate the legal name, physical address, e-mail address, and telephone
number of the Bidder (company, firm, corporation, partnership, or individual). Respondent’s legal entity company name must be
identified as the SAME on their submitted W-9 and Certificate of Insurance (COI). Bids may be manually, electronically, or digitally
signed above the printed name and title of the signer on the Affidavit of Compliance page. The signer shall have the authority to
legally bind the company to the submitted Bid. Failure to properly sign the TITLE-SIGNATURE PAGE shall invalidate same, and it
shall not be considered for award.
Revised: BC: 11/07/2025
Reviewed by Law: 01/08/2024
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IFIB #043-2026
1.6 CORRECTIONS: Corrections, erasures, or other changes must be initialed by the person signing the offer. Bids signed by an agent
are to be accompanied by evidence of their authority to sign on behalf of the Bidder. If a correction is necessary, draw a single
line through the entered figure and enter the corrected figure above it.
1.7 CLARIFICATION AND ADDENDA:
1.7.1
Each Bidder shall examine all IFIB documents and shall judge all matters relating to the adequacy and accuracy of such
documents. Any inquiries or suggestions concerning interpretation, clarification, or additional information pertaining
to the Invitation for Informal Bids shall be made through the Division of Purchases in writing. No oral interpretations
shall be made to any Bidder by the City. The issuance of written addenda is the official method whereby interpretation,
clarification, or additional information shall be given. Receipt of an addendum to an IFIB by a Bidder must be
acknowledged by signing and submitting the addendum along with their bid submittal. Such acknowledgement must be
received prior to the hour and date specified for receipt of Bids or submitted with the Bid and received prior to the
opening time and date.
1.7.2
It shall be the responsibility of each Bidder, prior to submitting their Bid, to check the Division of Purchases e-bidding
platform at https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 to determine
if addenda were issued and to make such addenda as part of their Bid.
1.8 IFIB EXPENSES: All expenses for making Bids to the City are to be borne solely by the Bidder.
1.9 IRREVOCABLE OFFER: No bid shall be withdrawn after the date and time set for opening Bids. All Bids shall, upon opening,
constitute an irrevocable period of ninety (90) calendar days until one or more of the Bids have been duly accepted by the City.
1.10 RESPONSIVE AND RESPONSIBLE BIDDER: To be responsive, a Bidder shall submit a Bid that conforms in all material respects to
the requirements set forth in this IFIB. To be a responsible Bidder, the Bidder shall have the capability in all respects to perform
fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment,
and credit which will ensure good faith performance. The lowest responsible Bidder shall mean the Bidder who makes the lowest
Bid to sell goods or services of a quality which conforms closest to the quality of goods or services set forth in the specifications
or otherwise required by the City and who is known to be fit and capable to perform the Bid as made.
1.11 QUALIFICATIONS OF BIDDERS: Each Bidder shall submit a Statement of Bidder's Qualifications with their bid submittal if it is a
requirement and requested in the bid document. The City shall have the right to take such actions as it deems necessary to
determine the ability of the Bidder to perform the work contemplated by this IFIB Bidders shall furnish to the City such additional
information and data as may be requested and shall cooperate with the City in all respects. The City reserves the right to reject
any Bid where an investigation or consideration does not satisfy the City that the Bidder is qualified to properly carry out the
contract documents' terms.
1.12 THE RIGHT TO AUDIT: The Bidder agrees to furnish supporting details as may be required by the City to support charges or
invoices, to make available for audit purposes all records covering charges pertinent to the purchase, and to make appropriate
adjustments in the event discrepancies are found. The cost of any audit will be paid by the City. The City shall have the right to
audit the Bidder’s records pertaining to the work/product for a period of three (3) years after final payment.
1.13 APPLICABLE LAW: All applicable laws and regulations of the State of Missouri and the City of Springfield, Missouri including the
City’s Procurement Regulations and Procedures stated in the City Purchasing Policy shall apply to any resulting agreement,
contract, or purchase order. Any involvement with City Procurement shall be in accordance with the City Purchasing Policy.
The following is the link to the City Purchasing Policy:
https://www.springfieldmo.gov/DocumentCenter/View/7604/Purchasing-Manual-PDF
1.14 RIGHT TO PROTEST:
1.14.1 Appeals and remedies are provided for in the City Purchasing Policy. Protestors shall seek resolution of their complaints
initially with the City Purchasing Agent.
Revised: BC: 11/07/2025
Reviewed by Law: 01/08/2024
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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