2025 LANDSCAPING BID

Agency:	Van Buren Charter Township
State:	Michigan
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Feb 20, 2025
Due Date:	Mar 27, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Landscaping

Maintenance

Services

Bid Instructions

and Specifications

P: 734.699.8900 · 46425 Tyler Rd, Van Buren Twp, MI 48111 · F: 734.699.5213

vanburen-mi.org

CHARTER TOWNSHIP OF VAN BUREN

LANDSCAPING SERVICES

TABLE OF CONTENTS

TABLE OF CONTENTS ........................................................................................................................................ 2

NOTICE OF ADVERTISEMENT.......................................................................................................................... 3

BID SPECIFICATIONS ...................................................................................................................................... 4-9

EXPERIENCE & EQUIPMENT .......................................................................................................................... 10

LIABILITY, INDEMNIFICATION, AND INSURANCE .............................................................................. 11-12

CONTRACT ......................................................................................................................................................... 13

BASE BID ....................................................................................................................................................... 14-15

LANDSCAPING MAP LOCATION............................................................................................................... 16-23

CHARTER TOWNSHIP OF VAN BUREN

LANDSCAPING SERVICES

NOTICE OF ADVERTISEMENT

Bids Titled, “ LANDSCAPING MAINTENANCE SERVICES ” may be submitted by U.S. Mail, personal

service, or courier service to the Township Clerk’s Office at 46425 Tyler Road, Van Buren Township, MI

48111. No bids submitted by facsimile will be accepted. Bids are to be delivered in sealed envelopes and

clearly marked as “LANDSCAPING MAINTENANCE SERVICES”. Bids will be publicly opened on

Thursday March 27, 2025 at 3:00 p.m. EDT, the deadline for sealed bids. All bids received will be publicly

opened and read aloud with total pricing immediately following in the Denton Room.

A mandatory pre-bid tour and meeting will be held at 9:00 a.m. on Monday, March 17, 2025 at 9:00

a.m. at the Charter Township of Van Buren Municipal Center, 46425 Tyler Road, Van Buren Township,

MI 48111. All questions by interested bidders are to be raised at this time.

All bids shall be delivered to the Van Buren Township Clerk’s Office in sealed envelopes and titled,

“LANDSCAPING MAINTENANCE SERVICES”. The outside of the envelope containing the bid shall

bear the name of the Bidder, their address, license number if applicable, and the name of the project for

which the bid is submitted, to include experience, equipment and minimum of three (3) references.

1. Name and address of company

2. Telephone number

3. Name of contact person

The scope of this contract shall include all labor, materials, equipment, supplies, service and insurance by the

Bidder to complete the bid entitled: “ LANDSCAPING MAINTENANCE SERVICES”. Bid bonds will be

returned to unsuccessful bidders when contract is executed with the approved bidder.

Each bid shall be accompanied by a bid security in the amount of five percent (5%) of the bid amount

subject to the conditions in the Information to Bidders. A bidder will be permitted to withdraw their bid

unopened after it has been deposited, if such request is received prior to the time specified for opening bids

and provided that their identity is made known and the responsible party signs for the bid. No bid shall be

withdrawn after the opening of the bids without the consent of the Township for a minimum of ninety (90)

days from the scheduled time for closing bids. Do not include such taxes in the proposal figures. The School

District will furnish the successful bidder with tax exemption certificates when requested.

The Township reserves the right: to accept any or all alternative bids; to award the Contract to other than the

lowest Bidder; to waive any irregularities of informalities, or both; to reject any or all bids; and in general, to

make the award of the Contract in any manner deemed by the Township, in its sole discretion, to be in the

best interest of the Township. Conditional bids will not be considered. The Charter Township of van Buren is

an equal opportunity contractor which does not discriminate on the basis of sex, race, creed, or physical

disability. All qualified contractors are urged to respond. Questions regarding this bid should be directed to

Kathy Hood, Building and Grounds Superintendent, whose email is khood@vbtmi.gov.

THIS ADVERTISEMENT, AS WELL AS SPECIFICATIONS, MAY ALSO BE ACCESSED ON THE

VAN BUREN TOWNSHIP WEBSITE AT WWW.VBTMI.GOV

CHARTER TOWNSHIP OF VAN BUREN

LANDSCAPING SERVICES

Scope of Service

BID SPECIFICATIONS

1. Van Buren Township Hall - 46425 Tyler Rd., Van Buren Township, MI. 48111

2. Fire Station #1 - 45400 Hull Rd., Van Buren Township, MI 48111

3. Fire Station #2 - 7981 Belleville Rd., Van Buren Township, MI 48111

4. Quirk Park Splash Pad (Behind Townhall) - 46425 Tyler Rd., Van Buren Township, MI. 48111

5. Riggs Park - 12945 Martinsville Rd , Van Buren Township. MI. 48111

6. French Landing - 12090 Haggerty Rd., Van Buren Township. MI. 48111

7. Belleville Area Museum - 405 Main St., Belleville, MI 48111

General Conditions

1. Bid prices are to include cost of all labor, materials, equipment, insurance and bonds necessary to

comply and perform under these specifications.

2. The Contractor is responsible for the care and maintenance of all lawn, planting beds, beds, trees,

decorative trees, shrubs and hedges and other lawn care maintenance as specified by the Van Buren

Township during the life of the contract.

3. The Contractor agrees to and requires their employees to disclose immediately or as soon as practical

any hazardous conditions that may be found during the performance of this contract. Said report is to

be made to Van Buren Township.

4. It is understood that all materials and equipment needed to perform the services are the sole

responsibility of the Contractor to purchase and maintain.

5. The Contractor is expected to meet all OSHA/MIOSHA requirements and State and Local laws and

Charter Township of Van Buren ordinances during the service of this contract.

6. The contract is for the 2025,2026 and 2027 mowing season with option to renew all or parts of the

contract for up to two (2) additional seasons at the sole discretion of the Township and on terms and

conditions acceptable to the Township.

7. Contractor shall provide emergency telephone numbers that will be answered by the Contractor, 24

hours a day, seven days a week.

8. It will be the Contractor’s responsibility to inform and train all employees working on this Contract

about methods, policies and procedures necessary to meet all specification.

9. The Township reserves the right to terminate the contract for any material breaches in the scope of

work at the Township’s sole discretion.

CHARTER TOWNSHIP OF VAN BUREN

LANDSCAPING SERVICES

BID SPECIFICATIONS

Equipment

1. All equipment used must be maintained on good repair, safe and efficient and available for inspection by

the Township and shall be kept in working order at all times.

2. The contractor guarantees the reimbursement, repair and/or replacement and restoration of any

cultivated area damaged by carless or accidental use of equipment or machinery. The contractor agrees

to repair or replace any turf area, all surface features included but not limited too; fences, signs, poles,

trees concrete ,curbing, plant and grass damaged or destroyed by carless or accidental use of equipment

or machinery in the performance of this contract. The contractor is responsible for reporting all damages

to the Township.

3. The Contractor shall have full responsibility for storing equipment and supplies used in connection with

the work. No storage space will be provided by the Township nor will the contractor store any materials

or equipment on any Township property.

Quality Assurance

1. All work shall be performed by a company with a minimum of three years’ experience in the lawn-

cutting business.

2. Uniform shirts with company name displayed shall be worn at all times.

3. Being under the influence of alcohol or drugs are prohibited while working on Township grounds.

4. Employees of contractors are to be advised that no foul or obscene language will be tolerated and

no horse play is to occur. All work is to be performed in a professional manner and must be

reasonably acceptable to the Township. Deviation from these guidelines shall be considered a

breach of contract, resulting in termination by the Township.

Removal of Trash & Debris

1. Sites must have debris, and litter removed before work is performed. All litter or debris collected at

mowing sites must be properly disposed of by the Contractor. Contractor shall not be permitted to

dispose of this litter in public trash receptacles or any of the Township dumpsters.

Scheduling

1. Van Buren Township will be responsible for setting up the original work schedule and will advise the

Contractor of any variations to the schedule thereafter.

2. This project will be in effect through the entire 2025, 2026 and 2027 landscaping maintenance

seasons. If an option period is exercised the project will be in effect for that particular calendar year

lawn maintenance season as well. Depending on weather conditions work can begin in early to mid-

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Description	Opening Date	Closing Date
2025 LANDSCAPING BID	February 18, 2025 10:00 AM	March 27, 2025 3:00 PM

2025 LANDSCAPING BID

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