Landscape Mulch, Delivered and Installed - Multiple Locations

PURCHASING DIVISION
Joni Laming, Manager
(616) 632-7720
purchasing@kentcountymi.gov
SOLICITATION
Solicitation Type Request for Quotation (RFQ)
Solicitation Number 6505
Description Landscape Mulch, Delivered & Installed - Multiple Locations
Date of Issuance 4/7/2026
Inquiries Deadline Date & Time (local) 4/20/2026, 2 PM
Due Date & Time (local) 4/22/2026, 2 PM
Buyer Name Okke
INTRODUCTION
The Kent County Purchasing Division is soliciting quotations for placed landscape mulch in cubic yards.
Each Kent County location must be invoiced individually for actual amounts delivered. Material and
color must be verified prior to delivery. Delivery dates, actual quantities and coordination will be made
between the select supplier and maintenance personnel at the multiple facilities. Kent County reserves
the right to award the bid in total or by line item.
SCOPE
* See specifications of mulch type/color for each location listed below.
* All facility location addresses can be found in Exhibit A.
* Mulch to be delivered and installed (if applicable), May 1 - May 15, 2026
Human Services: (60) cubic yards cedar mulch to be delivered. No installation.
Recycling Center: (80) cubic yards cedar mulch to be delivered and installed. All flower beds, tree
rings, and landscaping should be applied. Areas can be accessed easily from the parking lot.
Administration - DPW: (30) cubic yards cedar mulch to be delivered and installed. All flower beds,
tree rings, and landscaping should be applied. Areas can be accessed easily from the parking lot.
Health Department: (20) cubic yards natural brown color enhanced mulch to be delivered. No
installation.
Correctional Facility: (20) cubic yards brown color enhanced mulch to be delivered. No installation.
Kent County Courthouse: (10) cubic yards brown mulch to be delivered. No installation.
Page 1 of 3

WORK PERFORMED
All work is to be done in a first-class workmanlike manner. All debris (packing materials, replaced
materials, etc.) are to be cleaned up and removed by the workers.
The successful Respondent is responsible for obtaining all necessary permits and licenses, so the
completed work complies with all applicable codes, ordinances, regulations, standards, and laws. The
cost of such permits and licenses is understood to be a part of the bid price. Any fines, fees, or other
costs taxed or charged to Kent County because of the successful bidder's violation(s) of any laws,
standards, etc. will be paid by the successful bidder.
The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County
Purchasing Division website are incorporated by reference and shall be deemed to have the same force
and effect as if fully set forth herein.
INQUIRIES
Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division
Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the
right to determine the response format or not respond, at its sole discretion.
INVITATION FOR BID/RFQ SUBMISSION
Complete submissions must be received in the Kent County Purchasing Division on or before the due
date/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be
considered.
Submissions may be submitted electronically on the Bid Opportunities page of the Kent County
Purchasing Division's website. Respondent must include a complete submission as 1 non-password
protected PDF document with the following:
Include completed Exhibit A with response
Respondent shall submit the Submission Form ("Bid Form" "Response Form") posted on the Bid
Opportunities page of the Kent County Purchasing Division's website. Click the Submit Online icon to
submit electronically.
The time required to upload a submission may vary. Respondent assumes all risks associated with
electronic submission, including all technological difficulties, and deems the County and its service
provider harmless and without fault. Successful electronic submissions are confirmed via Respondent's
email. Respondent shall view the link in the confirmation email to determine accuracy prior to due
date/time.
Submissions that deviate from the Solicitation specifications will only be considered if the deviations are
clearly detailed and noted within the submission. In case of a dispute regarding the true intent and
meaning of the specifications, the County's interpretation will prevail. When a Solicitation states no
alternates, no deviations are permitted.
Kent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable
offer for a period of 45 days from the due date/time. In the event the notification of award is not made
Page 2 of 3

within 45 days from the due date/time, the Respondent may withdraw or provide a written extension of
their submission.
Submissions may only be withdrawn by written request if the request is received before the due
date/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized
Purchasing 5(i)(2).
NO BID
Please provide feedback if you are electing not to participate in this Solicitation.
Page 3 of 3

Exhibit A
RFQ 6505 - Landscape Mulch, Delivered and Installed - Multiple Locations
Delivery and/or Installation
Location Address Approx. Cubic Yards Type of Mulch Price Per Cubic Yard Extended Quote
Preferences
Kent County Health & Human 121 Martin Luther King Jr, Grand
60 Cedar Delivered only
Services Rapids 49507
977 Wealthy St SW, Grand Rapids
Kent County Recycling Center 80 Cedar Delivered & spread or blown in place
49504
Administration - Dept of Public 1045 Wealthy St SW, Grand
30 Cedar Delivered & spread or blown in place
Works Rapids 49504
700 Fuller Ave NE, Grand Rapids,
Kent County Health Department 20 Natural Brown Delivered only
MI 49503
701 Ball Ave, Grand Rapids MI
Correctional Facility 20 Brown Delivered only
49503
180 Ottawa AVE NW, Grand
Kent County Courthouse 10 Brown Delivered only
Rapids MI 49503
Total Yards 220 Total Price