Landscape Maintenance of Mt. Pleasant Cemetery

Agency: Town of Arlington
State: Massachusetts
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Mar 11, 2020
Due Date: Mar 26, 2020
Solicitation No: 20-15
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Landscape Maintenance of Mt. Pleasant Cemetery
  • Department: Town Manager, Purchasing
  • Category: Bids and RFPs
  • RFP Number: 20-15
  • Start Date: 03/11/2020 1:00 PM
  • Close Date: 03/26/2020 10:00 AM
20-15

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TOWN OF ARLINGTON
MASSACHUSETTS
Invitation for Bid
BID #20-15
LANDSCAPE MAINTENANCE OF MT. PLEASANT CEMETERY
ARLINGTON, MASS.
SEALED bids, pursuant to the Uniform Procurement Act, Ch. 30B, are invited and will be
received by the Town Manager, Town of Arlington, Massachusetts, until 10:00 A.M.,
Thursday, March 26, 2020 at the Office of the Town Manager, 730 Massachusetts Ave.,
Arlington, MA 02476, at which time and place they will be publicly opened and read for
furnishing:
LANDSCAPE MAINTENANCE/MT. PLEASANT CEMETERY
No bid will be accepted after time and date specified. Copies of the Invitation for Bid may
be obtained at the Office of the Town Manager, 730 Massachusetts Ave, Arlington, MA
02476.
Proposals must be submitted on forms provided in a sealed envelope with the bidders name
and address and marked:
BID #20-15, LANDSCAPE MAINT./MT. PLEASANT CEMETERY
For further information or questions please contact Daniel Warren, Operations Manager,
D.P.W. @ 781-589-3575
The Town Manager reserves the right to accept or reject any or all bids, wholly or in part,
and to make the award in the best interest of the Town of Arlington. The notification of the
intent to award the bid will be made as soon as possible but no later than forty-five (45)
days from date of the bid opening.
March 11, 2020
TOWN OF ARLINGTON
Adam Chapdelaine
Town Manager
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TOWN OF ARLINGTON
MASSACHUSETTS
Invitation for Bid
BID #20-15
LANDSCAPE MAINTENANCE OF MT. PLEASANT CEMETERY
ARLINGTON, MASS.
GENERAL INFORMATION/BID SUBMISSION REQUIREMENTS
1. RECEIPT AND OPENING OF BIDS
The Town of Arlington, herein called the "Owner", invites sealed bids on the separate copies of Bid Forms
furnished for that purpose, all blanks of which must be appropriately filled in. The Bound-in Bid Forms in the
Contract Documents are for continuity and the convenience of bidders and are not to be detached from the
Contract Documents, filled out or executed. Bids will be received at the Town Managers Office, 730
Massachusetts Ave., Arlington, Massachusetts, and then at said office publicly opened and read aloud. The
envelopes containing the bids must be sealed, addressed to the Town of Arlington; Town Managers
Office/Purchasing Dept. designated Landscape Maintenance of Mt. Pleasant Cemetery.
The Owner may consider informal any bid not prepared and submitted in accordance with the provisions hereof
and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above
scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and
date specified shall not be considered. No bidder may withdraw a bid within forty-five (45) days after the actual
date of the opening thereof.
2. PREPARATION OF BIDS
Each bid must be submitted on the prescribed bid forms and accompanied by Non-Segregated Facilities form, the
Non-Collusion Affidavit form, and all Additional Bid Requirements that are supplied to you in the Proposal
Package. All blank spaces for bid prices must be filled in, with ink or typewriter in both words and figures, and
all of the foregoing Certifications must be fully completed and executed when submitted. Each bid must be
submitted in a sealed envelope bearing on the outside the name of bidder, his address and the name and contract
number of the project for which the bid is submitted. If forwarded by mail, the sealed envelope addressed as
specified above.
4. QUALIFICATIONS OF BIDDER
The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform
the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner
may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of,
such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the
contract and to complete the work contemplated therein. Conditional bids will not be accepted.
A. Each bid must include evidence of Bidder’s ability to complete the Work in accordance with the
Contract Documents.
B.
Each Bid must include a list of:
1.
A comprehensive list of any and all citations and/or violations issued by regulatory
agencies and/or judgments against bidder from a court of law.
2.
All assessed penalties or liquidated damages, and the project in which they occurred.
3.
Any and all contract terminations.
4.
A list of at least three references, one of which to be a project of similar or larger size.
C.
Each Bid must include a list of the total number of supervisors and workers intended to be assigned
to this project.
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TOWN OF ARLINGTON
MASSACHUSETTS
Invitation for Bid
BID #20-15
LANDSCAPE MAINTENANCE OF MT. PLEASANT CEMETERY
ARLINGTON, MASS.
5. BID SECURITY
Each bid shall be accompanied by a certified check, treasurer's check or cashier's check issued by a responsible
bank of five percent (5%) of the bid or a bid bond prepared on the form of bid bond attached hereto, duly
executed by the bidder as principal and having as surety thereon a surety company approved by the Owner, in the
amount of five percent (5%) of the bid, but in no event less than one hundred ($100) dollars or more than fifty
thousand ($50,000.00) dollars. Checks and/or bid bond to be made payable to the Town of Arlington.
These checks will be returned to the unsuccessful bidder or bidders immediately upon the awarding of the
contract and to the successful bidder upon the awarding of the contract and filing of the required documents as
detailed below. Should any bidder fail to accept the award within seven (7) days of the award date, then the
check may be retained as liquidated damages.
All bid deposits, except those of the three lowest responsible and eligible bidders, will be returned within five
days, Saturdays, Sundays, and legal holidays excluded, after the opening of the bid. The bid deposits of the three
lowest responsible and eligible bidders will be returned upon the execution and delivery of the Contract, or if no
award is made, upon the expiration of sixty (60) days, Saturdays, Sundays and legal holidays excluded, except
that, if any bidder fails to perform his agreement to execute a Contract and furnish a Performance Bond as stated
in his bid, his bid deposit shall become and be the property of the Town of Arlington as liquidated damages;
provided that the amount of the bid deposit which becomes the property of the Town of Arlington shall not, in
any event, exceed the difference between his bid price and the bid price of the next lowest responsible and
eligible bidder; and provided further that, in case of death, disability or other unforeseen circumstances affecting
the bidder, his bid deposit may be returned. The sixty (60) day time limit shall not be applicable to the next
lowest bidder, without his consent, if the original award made within the time limit is invalidated.
6. DAMAGES FOR FAILURE TO ENTER INTO CONTRACT
The successful bidder, upon his failure or refusal to execute and deliver the Contract and Bonds required within
ten (10) days after he has received notice of the acceptance of his bid, shall forfeit to the Owner, as liquidated
damages for such failure or refusal, the security deposited with his bid.
7. CONDITIONS OF WORK
Each bidder must inform himself fully of the conditions relating to the project and the employment of labor
thereon. Failure to do so will not relieve a successful bidder of his obligation to furnish all material, labor and
equipment necessary to carry out the provisions of his contract
8. ADDENDA AND INTERPRETATIONS
No oral interpretation of the meaning of the, specification or other pre-bid documents will be made to any bidder.
Every request for such interpretation shall be in writing addressed to Teresa DeBenedictis, Deputy Director,
Department of Public Works, 730 Massachusetts Ave., Arlington, MA 02476 and to be given consideration
must be received at least five (3) days prior to the date fixed for the opening of bids. Any and all such
interpretations and any supplemental instructions will be in the form of written addenda to the specifications
which, if issued, will be mailed by certified mail with return receipt requested to all prospective bidders (at the
respective addresses furnished for such purposes), not later than two (2) days prior to the date fixed for the
opening of bids. Failure of any bidder to receive any such addenda or interpretation shall not relieve such bidder
from any obligations under his bid as submitted. All addenda so issued shall become part of the Contract
Documents.
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TOWN OF ARLINGTON
MASSACHUSETTS
Invitation for Bid
BID #20-15
LANDSCAPE MAINTENANCE OF MT. PLEASANT CEMETERY
ARLINGTON, MASS.
9. SECURITY FOR FAITHFUL PERFORMANCE
Simultaneously with his delivery of the executed contract, the Contractor shall furnish a Performance Bond in the
amount of Twenty-five (25) percent of the Total Contract Price. The surety on such bond shall be provided by a
duly authorized surety company satisfactory to the Owner.
10. LAWS AND REGULATIONS
The bidder's attention is directed to the fact that all applicable State laws, municipal ordinances and the rules and
regulations of all authorities having jurisdiction over construction of the project shall apply to the contract
throughout, and they will be deemed to be included in the contract the same as though herein written out in full.
11. METHOD OF AWARD - LOWEST QUALIFIED BIDDER
The Town of Arlington intends to award the contract to the responsive and responsible bidder offering the
lowest price for the three (3) year contract in accordance with specifications. If at any time this contract is to
be awarded, the lowest bid submitted by a responsive and responsible bidder does not exceed the amount of
funds available to finance the project. If such bid exceeds such amount, the Owner may reject all bids.
Prior to awarding of the contract, the successful bidder or bidders must furnish the following documents to the
Town of Arlington:
1. Performance Bond for 25% of the contract value based on estimated quantities.
2. Insurance Certificates indicating coverage for general liability, property damage, and workman’s
compensation as detailed within this invitation to bid. Town of Arlington must be named as additional
insured for general liability and property damage.
The Contractor will not be permitted to either assign or underlet the contract, nor assign either legally or
equitably any monies hereunder, or its claim thereto without the previous written consent of the Department of
Public Works.
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TOWN OF ARLINGTON
MASSACHUSETTS
Invitation for Bid
BID #20-15
LANDSCAPE MAINTENANCE OF MT. PLEASANT CEMETERY
ARLINGTON, MASS.
12. CONTRACT OBLIGATION
Any financial obligation of the Town is subject to an annual appropriation to cover the contract obligation.
13. CONTRACT TERM
The term of this contract will be for 3 (three) years commencing April 1, 2020 and ending December 15, 2022.
These quotations herein shall remain firm from the award date through December 15, 2022.
14. PUBLIC SAFETY AND CONVENIENCE
The Contractor's attention is directed to the fact that the work on this project is to be performed in TOWN
properties which are utilized by pedestrians. He shall furnish, install, maintain, and move all warning devices,
barricades, signs, flares, bridging materials, special apparel, and other safety measures and controls necessary for
the protection of motorists, of pedestrians, and of his own personnel.
When, in the judgment of the Town of Arlington, construction operations constitute a hazard to traffic in the area,
the Contractor may be required to suspend operations during certain hours.
15. SALES TAX
Materials and equipment purchased for permanent installation in the project will be exempt from the
Massachusetts Sales and Use Tax. The exemption certificate number will be furnished to the Contractor. Each
bidder shall take this exemption into account in calculating his bid work.
16. NON-DISCRIMINATION IN EMPLOYMENT
Contract for work under this proposal will obligate the contractors and subcontractors not to discriminate in
employment practices.
Bidders must, if requested, submit a compliance report concerning their employment practices and policies in
order to maintain their eligibility to receive the award of the contract.
The successful bidder must be prepared to comply in all respects with the Contract Provisions regarding Equal
Employment Opportunity, which are located in the Special Conditions section of these Contract Documents.
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