Land Surveying Services As-Needed

Agency:	City of Dublin
State:	Ohio
Type of Government:	State & Local
NAICS Category:	541370 - Surveying and Mapping (except Geophysical) Services
Posted Date:	Apr 12, 2024
Due Date:	Apr 22, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Date:

Department:

Project Name:

Proposal Due Date:

A. Objective

REQUEST FOR PROPOSAL

City of Dublin, Ohio

Parks Department

LAND SURVEYING SERVICES

AS-NEEDED

April 12, 2024

Parks and Recreation

Land Surveying Service Consultant

April 22, 2024 by 5pm

The purpose of this Request for Proposal is to select a qualified land surveying firm

to provide annual professional land surveying services.

B. Scope of Services:

The City of Dublin is seeking a qualified Consultant to provide services on an annual

as-needed basis for various projects needing land surveying services. Project tasks

shall include, but are not limited to, field surveys of boundaries, topographic survey

and mapping, property descriptions, utility location (which class), easement plans,

record of survey, and other surveying services necessary for the project. The survey

shall be provided in the manner defined under section “Deliverables”. The surveyor

will be required to coordinate directly with the appropriate utility companies to have

the existing utilities marked.

C. Proposal Requirements:

This RFP is intended to provide interested Consultants with an opportunity to

demonstrate their ability to perform the required tasks. The content of the proposal

should respond to information presented in this RFP, and should adhere to the following

format:

1. Provide an estimated cost proposal (current hourly rate/fee schedule) for the

required specific deliverable items. Compensation for Consultant services shall

be presented in an hourly rated basis, not to exceed amount, which shall include

all direct and indirect costs (ie. overhead, travel, expenses, etc.).

2. All proposals shall include a statement concerning professional liability for

negligent acts, errors and omissions and any other insurance coverage that would

protect the City of Dublin from loss or harm should the proposal be accepted

D. Survey Deliverables:

The successful Consultant shall, at a minimum, provide all instruments, equipment,

tools, personnel, and supervision required to provide the land surveying services as

generally described, but not limited, as follows:

1. ALTA Survey

2. Field Topographic Survey

3. Topographic Design Survey

4. Aerial Mapping and Photography

5. Research of Existing Utilities Information or Base Maps (class to be determined

per project)

6. Boundary Surveys

7. As-Built Surveys

8. Construction Stakings

9. LAFCO Mapping/ Descriptions

10. Lot Line Adjustments/ Lot Mergers

11. Preparation of Legal Descriptions

12. Record of Survey Mapping/ Corner Records

13. Tree Survey

The survey shall include but not be limited to the following requirements:

1. Locate all property lines (R.O.W.) and easements within survey limits.

2. Contours at one-foot intervals.

3. Scale at 1” = 20’ - 0”.

4. Drainage pipes, drains, invert elevations, pipe outlets, and drainage channels.

Maybe just Utilities with pipe sizes, all inverts, flow lines, and rim elevations.

5. Locate all buildings and structures, use, and number of stories.

6. Spot elevations at:

a. Corners and entrances to buildings

b. All site features

c. Top and bottom of walls and steps

d. Top & bottom of curb

e. Road centerline and edge

f. Trees over 6” in caliper (indicated by species, caliper, health)

g. Pedestrian/vehicular drop curbs

7. Utilities (i.e. gas, water, sewer) including all pipe sizes, material, inverts, rim

elevations and valve boxes, including overhead utility wires.

8. Locate and label all waterways within the project limits

9. Rock outcrops and stone walls

10. All guiderails, bollards, fences, gates, signs and in-ground site furniture.

11. Wooded areas

12. Maps to be done in digital form (Civil 3D or higher)

13. Control points used to establish the survey must be included in the digital form

14. CAD layers need to follow the xxx standard.

E. Type of Contract

The contract will be awarded as a Professional Services Agreement (PSA). Optional

survey responsibilities and specifications may be required on an as needed basis for

certain properties. See “Exhibit A”

F. IRS Form W9

The selected Consultant will be required to provide the City of Dublin an IRS form W9.

G. Insurance

Within three (3) business days of successful selection, Consultant must provide the City

with Certificates of Insurance providing coverage as outlined in Section VII of the

Agreement for Professional Services naming the City, its agents and officers as

additional insureds by written endorsement.

H. Reservation of Rights

1. The City reserves the right in its sole and absolute discretion to accept or reject any

or all Proposals or alternative Proposals, in whole or in part, with or without cause.

2. The City reserves the right to waive, or not waive, informalities or irregularities in

bids or bidding procedures, and to accept or further negotiate cost, terms, or

conditions of any bid determined by the City to be in the best interests of the City

even though not the lowest bid.

3. The City reserves the right to request additional information from any or all

Consultants.

4. The City reserves the right not to consider any proposal, which it determines to be

unresponsive and deficient in any of the information requested within RFP

O. Public Information

All materials received relative to this RFP will become public information and be available

for inspection after the award of contract. The City reserves the right to retain all

proposals submitted, whether or not the proposal was selected or judged to be

responsive.

Proposals must be submitted to mhiatt@dublin.oh.us by the deadline below:

Submittal Deadline: Monday, April 22 by 5pm.

Land Surveying Services As-Needed

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