Lake Ellsworth EAP Plan

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
Posted Date:	Feb 2, 2026
Due Date:	Feb 26, 2026
Solicitation No:	311-25-26-34
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	311-25-26-34
Project Title:	Lake Ellsworth EAP Plan
Description:	The City of Greenville, NC is seeking qualified and competent firms/consultants licensed in the State of North Carolina to provide professional consulting services for the purpose of creating an emergency action plan (EAP) and downstream inundation map(s) for the dam at Lake Ellsworth in Greenville, North Carolina.
Opening Date:	2/26/2026 4:00 PM
Posted Date:	2/3/2026
Status:	Open
Department:	CITY OF GREENVILLE


Solicitation Number * 311-25-26-34	Department CITY OF GREENVILLE	Status Reason Open
Opening Date 2026-02-26T16:00:00.0000000	Posted Date * 2026-02-02T16:56:58.0000000Z	Commodity Code Environmental advisory services
Mandatory Conference/Site Visit — —	Special Instructions No pre-Bid Meeting	Solicitation Type * Select RFP IFB RFI
Owner Cheryl House
Description The City of Greenville, NC is seeking qualified and competent firms/consultants licensed in the State of North Carolina to provide professional consulting services for the purpose of creating an emergency action plan (EAP) and downstream inundation map(s) for the dam at Lake Ellsworth in Greenville, North Carolina.

Attachments 25-26-34 RFQ for Lake Ellsworth Project.pdf (401.21 KB)

Attachment Preview

REQUEST FOR QUALIFICATIONS (RFQ)

RFQ #25-26-34

The City of Greenville, NC is seeking qualified and competent firms/consultants licensed in the State of North

Carolina to provide professional consulting services for the purpose of creating an emergency action plan

(EAP) and downstream inundation map(s) for the dam at Lake Ellsworth in Greenville, North Carolina.

Interested firms are invited to submit qualifications (in the required quantity and format) for the “City of

Greenville-Lake Ellsworth Project” by 4:00pm, EST, February 26, 2026, to the following address:

Mr. Michael Turner

City of Greenville-Lake Ellsworth Project

City of Greenville

Engineering Department

201 W. Fifth Street

Greenville, NC 27858

Electronic submissions, in PDF format, are to be sent to the Dropbox link below with the filename “City of

Greenville-Lake Ellsworth Project” by 4:00PM, EST, February 26, 2026.

DropBox Link: https://www.dropbox.com/request/HAbez9Y4z7PrjThU0G9J

The RFQ can be retrieved at www.greenvillenc.gov or by contacting the Engineering Department at (252) 329-

4467.

REQUEST FOR QUALIFICATIONS (RFQ) FOR PROFESSIONAL SERVICES

Exhibit “A”

To Perform Professional Services for Lake Ellsworth Project

City of Greenville, North Carolina

February 2, 2026

Overview and Purpose

The City of Greenville, NC desires to obtain services from qualified and experienced consultants/firms to create an

emergency action plan (EAP) and downstream inundation map(s) for the Lake Ellsworth dam, classified as a Class-C high

hazard dam, located adjacent to 2903 Ellsworth Drive (Parcel #28380), and as required by the North Carolina

Department of Environmental Quality’s Division of Energy, Mineral, and Land Resources (NCDEQ-DEMLR).

The selected Consultant will be required to enter into an agreement with the City, which will include the requirements

of this RFQ, as well as other requirements to be specified at a later date. By submitting qualifications, the Consultant

agrees to all terms of this RFQ.

II. Scope of Work (Consultant Responsibilities)

The selected consultant will need to provide an emergency action plan and inundation map(s) acceptable for review and

approval by the North Carolina Department of Environmental Quality (NCDEQ) and the North Carolina Department of

Public Safety (NCDPS). All services shall comply with all applicable federal, state, and local regulations.

Emergency Action Plan (EAP)

• Develop an emergency action plan suitable for review and approval by NCDEQ and NCDPS, including description

of actions to be taken in response to an emergency condition at the dam.

• Develop a description of potential emergency conditions that could occur at the dam, including security risks.

• Develop actions necessary to moderate or alleviate a problem at the dam.

• Develop actions to respond to incidents or emergency conditions related to the dam. Include necessary

coordination with emergency management authorities.

• Create and develop procedures to aid in early warning notification to downstream residents, businesses, and

authorities.

• Create and develop clear delineation of responsibilities of all involved in managing an incident, or emergency,

and how the responsibilities should be coordinated.

• Coordinate with City staff, surveyors, engineers, and project consultants.

• Ensure all records are suitable for audit and grant reimbursement purposes in the event grant funding is

present.

Downstream Inundation Map(s)

• Develop an inundation map(s) suitable for review and approval by NCDEQ and NCDPS.

• Depict areas impacted by dam failure and sudden release of impoundment.

• Depict both the Sunny-Day Breach (simulating a piping failure with the reservoir at normal pool elevation) and

the Rainy-Day Breach (simulating an overtopping failure at maximum pool elevation during passage of the

Spillway Design Flood (SDF)) inundation zones. The two scenarios may be shown on the same map or set of

maps using different colors.

• Depict the inundated areas superimposed on recent aerial imagery or a topographic map (including labeled two-

foot interval topographic contours) clearly showing all impacted structures, roads, railroads, and other well-

known features located within the inundation zone extent and reference each

Resident/Business/Road/Infrastructure at Risk.

• Develop maps using an engineering computer model (e.g., HEC-RAS Unsteady Model, or other two-dimensional

hydraulic analysis model, etc.), as referenced in FEMA P-946 “Federal Guidelines for Inundation Mapping of

Flood Risks Associated with Dam Incidents and Failures”.

COG DOC #1210334

City of Greenville Engineering Department-Lake Ellsworth Project

Exhibit “A”

• Identify critical infrastructure and population-at-risk sites that may require warnings, protective measures, and

evacuation planning.

• Provide a list of downstream impacted roads and structures.

• Provide all supporting methodology used to develop the downstream inundation map, including methodology

used, assumptions made, modeling software used (if any), electronic files of the models, associated inputs, date

of creation, legend table, compass, topographic contours, scale size, and directional arrows.

• Ensure all records are suitable for audit and grant reimbursement purposes in the event grant funding is

present.

III. Deliverables and Technical Items

Deliverables will be determined based upon each task order, and may include, but are not limited to:

• Develop and provide an emergency action plan utilizing template provided by NCDEQ. EAP is to be suitable for

review and approval by NCDEQ and NCDPS.

• Develop and provide one (1) electronic PDF copy of Downstream Inundation Map(s) and all digital GIS layers.

All work shall be performed under the direction of an appropriately licensed professional engineer registered with the

State of North Carolina. No subcontractors shall be utilized without prior authorization by City of Greenville.

IV. Schedule for Consultant Selection

The tentative schedule for selecting a consultant(s) is outlined below. The actual schedule may vary.

RFQ Questions submitted

RFQ Addendum posted to City website

RFQ Submission Deadline

Selection and Notification of the selected firm(s)

Contract Award

February 10, 2026

February 17, 2026

February 26, 2026

March 2026

April 2026

V. Consultant Selection Criteria

Criteria for the selection of the Consultant will include, but not limited to, the following:

• Quality and completeness of response to the RFQ (20%).

• Applicable experience of team proposed by the Consultant. Highlight projects this team has worked

together on in the past. Provide information on why the experience is relevant and what roles the proposed

team members played. This experience should demonstrate your ability to develop effective, real-life

solutions for challenging and sometimes highly publicized problems (30%).

• Qualifications of individual(s) proposed for the duties (20%).

• Approach and methodology of how Consultant will meet City’s objectives for each task order within

schedule and on budget (30%).

The selection team will evaluate the RFQ’s based on the aforementioned items and corresponding percentages. If

several consultants appear to have similar qualifications, the City may request those firms attend an interview and

provide a brief presentation.

The contract will be awarded to the consultant(s) found to be most qualified for this work by the selection committee.

The selected consultant(s) will be expected to develop a detailed Scope of Work and fee for each Task Order under this

contract.

The City reserves the right to accept the consultant with the qualifications that best fit the Scope of Services as defined

by the City of Greenville and is deemed to be in the best interest of the City; or the City can reject all submittals.

VI. Requirements of Selected Team

The selected team must be able to begin work immediately upon award of contract, must attend and/or make

proposals to staff, and must be able to maintain the required level of effort to meet the schedule of each task order.

COG DOC #1210334

City of Greenville Engineering Department-Lake Ellsworth Project

Exhibit “A”

Insurance

The City of Greenville requires the selected firm to maintain, at its own expense, (a) Commercial General Liability

Insurance in an amount not less than $1,000,000 per occurrence for bodily injury or property damage; City of

Greenville, North Carolina, 200 W. Fifth St. Greenville, NC 27858 shall be named as additional insured. (b)

Professional Liability insurance in an amount not less than $1,000,000 per occurrence-if providing professional

services; (c) Workers Compensation Insurance as required by the general statutes of the State of North Carolina and

Employer’s Liability Insurance not less than $1,000,000, each accident for bodily injury by accident, $1,000,000 each

employee for bodily injury by disease, and $1,000,000 policy limit; (d) Commercial Automobile Insurance applicable

to bodily injury and property damage, covering all owned, non-owned, and hired vehicles, in an amount not less

than $1,000,000 per occurrence as applicable. Certificates of Insurance shall be furnished prior to the

commencement of services. Depending on the type of services to be provided, cyber liability insurance or increased

limits may be necessary.

Acceptance of Terms

Submission of qualifications shall constitute acknowledgment and acceptance of all terms and conditions hereinafter

set forth in the RFQ unless otherwise expressly stated in the RFQ.

Right of Rejection by the City

The City reserves the right to accept the consultant/firm that best fits the Scope of Services as defined by the City of

Greenville and is deemed to be in the best interest of the City; or the City can reject all qualification packages.

Financial Responsibility

The firm submitting the qualification package understands and agrees that the City shall have no financial

responsibility for any costs incurred by the firm in responding to this RFQ prior to the issuing of an agreement. This

includes but is not limited to costs related to site visit(s) and estimate preparation(s) for contract negotiations.

Conditions and Reservations

A response to this RFQ should not be construed as a contract, nor indicate a commitment of any kind. This RFQ

does not commit the City to pay for costs incurred in the submission of a response to this RFQ or for any cost

incurred prior to the execution of a final contract. No recommendations or conclusions from this RFQ process

concerning your firm shall constitute a right (property or otherwise) under the Constitution of the United States or

under the Constitution, case law, or statutory law of North Carolina. Neither binding contract, obligation to

negotiate, nor any other obligation, shall be created on the part of the City unless the City and your firm execute a

contract.

Title VI Nondiscrimination

The City of Greenville, North Carolina, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all respondents that it will

affirmatively ensure that, for any contract entered into pursuant to this advertisement, disadvantaged business

enterprises will be afforded full and fair opportunity to submit qualifications in response to this advertisement and

will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

VII. Supervision of Consultant

The Consultant will be under the supervision of the Director of Engineering for the City of Greenville or her designee.

VIII. Subcontractors/Consultants to Register as Vendor with the City

All new vendors, including subcontractors/consultants, must register with the City of Greenville’s online portal prior to

the rendering of goods or services.

Registration as a vendor with the City of Greenville is the responsibility of prime or subcontractor/consultant, and

requires the prospective new vendor to submit a W-9, and complete the registration through the City’s vendor portal at

the following web address: https://cityofgreenvillenc.munisselfservice.com/vss/default.aspx.

If the prospective new vendor is only providing service(s) as a subcontractor/consultant, submission of payment

information is not necessary at the time of registration.

COG DOC #1210334

City of Greenville Engineering Department-Lake Ellsworth Project

Exhibit “A”

IX. Minority Business Enterprises and Women Business Enterprises

It is the policy of the City of Greenville to provide minorities and women equal opportunity for participating in all aspects

of the City’s contracting and procurement programs, including but not limited to, construction projects, supplies and

materials purchase, and professional and personal service contracts. In accordance with this policy, the City has adopted

a Minority and Women Business Enterprise (MWBE) Plan and subsequent program, outlining verifiable goals.

The City has established a 4% Minority Business Enterprise (MBE) and 4% Women Business Enterprise (WBE) goal for the

participation of MWBE firms in supplying goods and services for the completion of this project. All firms submitting

qualifications and/or proposals agree to employ “good faith efforts” towards achieving these goals and supply other

information as requested in the “Supplemental Vendor Information” included in Attachment A. Failure to complete the

MWBE forms may be cause to deem the submittal nonresponsive.

Questions regarding the City’s MWBE Program should be directed to Wanda House, Financial Services Manager, at

whouse@greenvillenc.gov or (252) 329-4862.

X. Equal Employment Opportunity

The City has adopted an Equal Employment Opportunity Clause, which is incorporated into all specifications, purchase

orders, and contracts, whereby a vendor agrees not to discriminate against any employee or applicant for employment

on the basis of race, color, religion, sex, national origin or ancestry. By submitting qualifications and/or proposals, the

firm is attesting that they are an Equal Opportunity Employer.

Federal law (Rehabilitation Act and ADA) prohibits handicapped discrimination by all governmental units. By submitting

qualifications, the vendor is attesting to its policy of nondiscrimination regarding the handicapped.

XI. E-Verify Compliance

By submitting a qualifications package, consultant acknowledges that compliance with the requirements of Article 2 of

Chapter 64 of the North Carolina General Statutes is required by the Consultant and its Subconsultant by North Carolina

law and the provisions of the Contract Documents. The Consultant represents that the Consultant and its Subconsultant

are in compliance with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Article 2 of

Chapter 64 of the North Carolina General Statutes requires employers, that transact business in the State of North

Carolina and employ 25 or more employees in the State of North Carolina, to electronically verify the legal employment

status of an employee through the federal E-Verify program after hiring the employee to work in the State of North

Carolina.

XII. Iran Divestment Act

As a result of the Iran Divestment Act of 2015 (Act), Article 6E, N.C. General Statute § 147-86.55, the State Treasurer

published the Final Divestment List (List) which includes the final companies and persons engaged in investment

activities in Iran and will be updated every 180 days. The list can be found at https://www.nctreasurer.com/inside-the-

department/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx.

By submitting a qualifications package, the Consultant certifies that, as of the date of this qualifications package, it is not

on the then current List created by the State Treasurer. The Consultant must notify the Department immediately if, at

any time before the award of the contract, it is added to the List.

As an ongoing obligation, the Consultant must notify the Department immediately if, at any time during the contract

term, it is added to the List. Consistent with § 147-86.59, the Consultant shall not contract with any person to perform a

part of the work if, at any time the subcontract is signed, that person is on the then-current List.

During the term of the Contract, should the Department receive information that a person is in violation of the Act as

stated above, the Department will take action as appropriate and provided for by law, rule, or contract.

COG DOC #1210334

City of Greenville Engineering Department-Lake Ellsworth Project

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

Lake Ellsworth EAP Plan

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also