Lake County Public Library - Roof Replacement

Lake County Government
Invitation for Bids
505 Harrison Avenue
PO BOX 964
Leadville, CO 80461
RFP@lakecountyco.gov
INVITATION FOR PROPOSAL COVER SHEET
Title | Lake County Public Library - Roof Replacement
Issue Date | 5/19/2026
Questions Due | 5/29/2026
Questions Email | RFP@lakecountyco.gov
Bid Due Date | 6/15/2026
Bid Delivery | Electronic or Physical
DOCUMENTS INCLUDED IN THE PROPOSAL PACKAGE
RFP Schedules
Schedule A | Bid Instructions
Schedule B | Scope of Work
Schedule C | Project Schedule
Schedule D | Bid Packet Submittal Instructions
Schedule E | Insurance
Schedule F | Lake County Contracts (Samples)
RFP Attachments (Fillable Forms)
Attachment 1 | Bid Attestation + Certification Form
Attachment 2 | W-9

Lake County Government
Schedule A - Bid Instructions
Purpose + Background
The Board of County Commissioners of Lake County, Colorado, by and through its Elected ORicials or
Employees (collectively referred to herein as, Lake County), wishes to procure the following:
Lake County Government is soliciting proposals from qualified and experienced roofing contractors to
provide roof replacement services for the Lake County Library. The building is approximately 6,077-square-
foot facility, and is located at 1115 Harrison Avenue, Leadville, Colorado 80461.
The selected contractor will be responsible for furnishing all labor, materials, equipment, supervision, and
related services necessary to complete the project in accordance with the specifications and requirements
outlined in this Request for Proposals (RFP).
The existing roof has reached the end of its useful life and requires replacement to ensure the continued
protection, safety, and functionality of the facility. Lake County seeks a contractor with demonstrated
experience in commercial and public-sector roofing projects who can deliver high-quality workmanship,
maintain project schedules, and comply with all applicable codes, regulations and safety standards.
The intent of this RFP is to identify a responsive and responsible contractor capable of completing the
project eRiciently and with minimal disruption to library operations and the public.
Proposal Advertisement
Information concerning this request on the Lake County Government website at,
https://www.lakecountyco.gov/bids.aspx. Lake County is also a member of BidNet Direct.
Bid Submission
Email proposals to RFP@lakecountyco.gov. If the Vendor does not desire email submissions, sealed bids
will be received at the below address by the proposals due date and time.
Lake County Government
ATTN: Contract Management
505 Harrison Avenue
PO BOX 964,
Leadville, CO 80461
Proposal documents are required to be submitted in their original fillable format. Emailed proposals must
include the following statement on the email, "I hereby waive my right to a sealed proposal." An email
confirmation will be sent when the proposal has been received.
Introductory Information
1. Each bid must include the full business address of the Bidder and be signed by an authorized
representative.
* Partnerships: Bids must include the full names of all partners and be signed in the partnership
name by one of the partners or an authorized representative. The signature must be followed by
the name and title of the person signing.

Lake County Government
Schedule A - Bid Instructions
* Corporations: Bids must be signed with the legal name of the corporation, followed by the
state of incorporation. The signature must be by the president, secretary, or another person
authorized to bind the corporation, and include their name and title typed or printed below the
signature.
* Individuals with Titles: If a person signs using a title (e.g., "president," "secretary," or "agent")
without disclosing their principal, the bid may be deemed to be that of the individual.
When requested by the County Attorney's ORice, satisfactory evidence of a signatory's authority to
bind a corporation must be provided. A power of attorney must accompany the signature of anyone
not otherwise authorized to bind the bidder.
All corrections or erasures in the bid must be initialed by the person signing.
Bidders agree to comply with all conditions, requirements, specifications, and instructions stated
or implied in this bid. All prices and required designations must be clearly and fully provided, and all
blank spaces in the bid forms must be appropriately filled in.
Bidders are required to use the Proposal Forms included in this package and submit bids based on
the instructions provided in the Bid Forms. The Bid Proposal must be completed in full, in detail,
and signed by the bidder.
2. Late or unsigned bids shall not be accepted or considered.
It is the responsibility of the bidder to ensure that their bid is received at RFP@lakecountyco.gov on
or before the deadline stated in Section 1, "Notice to Bidders."
Hard copy bids received before the bid opening will be kept unopened in a secure location. Lake
County assumes no responsibility for the premature opening of a bid that is not properly addressed
or identified.
Bids may be withdrawn only upon written request and with the approval of the Lake County
Manager. Such requests must be received from the withdrawing bidder prior to the time fixed for
award.
Negligence on the part of the Bidder in preparing the bid does not confer any right to withdraw the
bid after it has been submitted and awarded.
Bidders are expected to examine all conditions, specifications, and instructions contained in this
solicitation. Failure to do so shall be at the bidder's own risk.
3. In accordance with C.R.S. 30-11-110, preference will be given to vendors located within the State
of Colorado.
Lake County reserves the right to reject any and all bids, to waive any informalities in the bidding
process, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board
of County Commissioners, best serves the interests of Lake County.

Lake County Government
Schedule A - Bid Instructions
4. By submitting a bid, the Bidder agrees that the signed bid, all documents included in this Request
for Bid, including, but not limited to, product specifications and scope of services, the formal
acceptance of the bid by Lake County, and the signature of the Chair of the Lake County Board of
County Commissioners shall together constitute the contract. The contract shall be eRective as of
the date it is signed by the Chair.
Cooperative Purchasing
Lake County encourages cooperative purchasing as a means to help other agencies reduce procurement
costs and to maximize the value of taxpayer dollars through volume purchasing.
At their discretion, Vendor(s) may agree to extend the pricing and/or terms of the resulting award to other
state or local government agencies, school districts, or political subdivisions that have a need for the same
products or services.
Such usage by other entities shall not have a negative impact on Lake County during the current term or
any future terms of the agreement.

Lake County Government
Schedule B - Scope of Work
Project Overview
This project includes, but is not limited to,
* The removal and lawful disposal of existing roofing materials; and
* Protection of the building and surrounding areas from weather exposure during construction; and
* Provide workmanship and materials warranty; and
* The furnishing and installation of new roofing materials in accordance with manufacturer
specifications, applicable building codes, permit requirements, and insurance standards.
Project Proposal Contents
1. Description of your Process:
Describe your process for roof team safety, roof material removal and disposal, roof protection
from the elements, roof material installation, and quality control.
2. Project Team:
List roof team members' qualifications and experience.
3. References:
Include 3 roofing customer references with contact information.
4. Schedule:
Include a progress schedule that indicates days required for;
* Permitting
* Roof material removal and disposal
* New roof material installation
* Permit final inspection
5. Cost:
Provide total cost of project with labor, materials, and miscellaneous details in proposal.
Method of Procurement
A Request for Bid (RFP) is a procurement method commonly referred to as a sealed bid solicitation. Once
issued, the bid package is considered complete for bidding purposes, and all Bidders are expected to
respond fully to its terms and conditions. Incomplete or non-responsive bids will be disqualified from
consideration.
Lake County evaluates bids based on experience and qualifications, understating of scope and approach,
cost and value, cost and capacity, responsiveness and compliance, risk management and legal
consideration, and local and social considerations, ensure awards serve Lake County's best interests.
Pricing Method
Unit pricing is a method in which the contractor specifies a fixed price for each defined unit of work or
category of cost. Units may be based on time (e.g., per hour or per month), distance (e.g., per mile),
quantity (e.g., per item or "each"), or occurrence (e.g., per episode).

Lake County Government
Schedule B - Scope of Work
Evaluation of Bids and Awards
All proposals will undergo an initial review for acceptability to determine whether they meet the basic
requirements for consideration. This review includes an assessment of responsiveness to the RFP,
completeness and clarity of required bid documents, and the inclusion of all necessary signatures.
Proposals that fail to meet these basic requirements may be disqualified from further evaluation.
Proposals deemed acceptable will then be evaluated by an Evaluation Committee. The committee will
consider several factors, which may include:
* Demonstrated need for the proposed service
* Eligibility under applicable program funding
* Proposed pricing
* Alignment with service area needs
Note: The Evaluation Committee reserves the right to request additional information from proposers. If no
proposal adequately addresses the required services and pricing, the committee may recommend that no
award be made.
Following the evaluation, the Evaluation Committee will report its findings to the RFP Initiator. Final
recommendations, based on the evaluations, will be presented to the Lake County Board of County
Commissioners at a Regular Meeting. Contract awards are subject to the final approval of the Board.

Lake County Government
Schedule C - Project Schedule
Schedule
Below is the anticipated solicitation schedule for this project:
Advertisement Date 5/19/2026
Bid Questions are Due 5/29/2026
Answers Posted 6/4/2026
Bids are Due 6/15/2026
Bid Award Notice TBD
Contract Execution TBD
Completion TBD

Lake County Government
Schedule D - Bid Packet Submittal Instructions
Bid Packet Submittal Instructions
The following items must be completed and submitted with your bid on or before the bid closing deadline
of Insert time on Click or tap to enter a date.:
1. Attachment 1 - Bid Attestation + Certification Form (Signed)
2. Attachment 2 - W9, if applicable*
3. Bid submission, which is to include Attachments 1-2 and all other items as requested in the Bid
Specifications and/or Scope of Work.
*A current W9 is required for new Bidders. If you have previously worked with Lake County, only provide
your W9 if there has been a change.
Failure to include any of the above items may result in your bid being deemed incomplete or non-
responsive, and therefore subject to rejection. Bids containing exclusions or contingencies may also
be disqualified from consideration.

Lake County Government
Schedule E - Insurance
Insurance Policy Approval and Compliance
1. If any of the required insurance policies become unsatisfactory to the County-either in form or
substance-or if the insurer becomes unsatisfactory, the Contractor shall promptly obtain a
replacement policy. The new policy must be submitted to the Lake County Attorney's Office for
approval, followed by submission of the updated certificate of insurance as required.
a. Failure by the Contractor to furnish, deliver, and maintain the required insurance may result
in immediate suspension, discontinuation, or termination of this Agreement/Contract at the
County's discretion.
b. The Contractor's failure to obtain or maintain required insurance does not relieve the
Contractor of any liability under this Agreement/Contract, nor does it diminish the
Contractor's indemnification obligations.
c. The Contractor shall provide copies of all insurance policies-including initial policies,
renewals, extensions, and any changes in coverage-to the County department responsible
for contract administration.
Joint Venture Responsibility
2. If the Contractor is a Joint Venture, each party to the Joint Venture shall be individually and jointly
responsible for completing the project in accordance with this Agreement. The parties shall have
joint and several liabilities for any liquidated damages or performance bond claims related to the
Joint Venture. The performance bond and all required insurance must clearly identify each party to
the Joint Venture.
Insurance Mailing Information
3. Certificates of Insurance and endorsements shall be provided to the County via electronic
correspondence or mail using the information below:
Email RFP@lakecountyco.gov
Mail Lake County Government
ATTN: Contract Management
505 Harrison Avenue
PO BOX 964
Leadville, CO 80461

Lake County Government
Schedule E - Insurance
Insurance Requirements
4. The Contractor shall furnish a certificate of insurance for Commercial General Liability,
Comprehensive Automobile Liability, Workers' Compensation, and Professional Liability coverage
upon notification of award and prior to the commencement of work. Work under this
Agreement/Contract shall not begin until the Contractor has submitted the certificate of insurance
to the County and received approval confirming compliance with the required coverage types and
limits as outlined below:
a. Commercial General Liability Insurance
Coverage shall include liability, completed operations, contractual liability, broad form
property damage, and personal injury.
Each Occurrence $1,000,000.00
General Aggregate $2,000,000.00
b. Comprehensive Automobile Liability Insurance
Coverage shall include all moto vehicles owned, hired, leased, or borrowed by the
Contractor.
Bodily Injury and Property Damage $1,000,000.00 (each accident)
Personal Injury Protection As required by Colorado state statute
c. Workers' Compensation Insurance
Coverage shall comply with Colorado statutory requirements.
d. Professional Liability Insurance*
Coverage shall include damages or claims arising out of the rendering or failure to render
professional services.
Each Occurrence $1,000,000
Additional Insured and Insurance Provisions
5. The Contractor's Commercial General Liability, Comprehensive Automobile Liability, Workers'
Compensation, and Professional Liability insurance policies and/or certificates of insurance shall
name Lake County Government as an additional insured and shall include the following provisions:
a. Underwriters shall waive any right of recovery or subrogation against Lake County. It is the
intent of the Parties that the insurance policies provide protection to both the Contractor
and the County, with such policies serving as primary coverage for any and all losses
resulting from the actions or negligence of the Contractor.
b. The insurance companies issuing the policies shall have no recourse against the County for
payment of premiums or assessments under any policy.
c. Any deductibles or self-insured retentions under the insurance policies shall be the sole
responsibility and risk of the Contractor.