State of Ohio
Department of Administrative Services
General Services Division
Office of Procurement Services
The Original Signed Bid must be submitted to the Office of
Procurement Services to receive consideration for award.
OPENING DATE (1:00 p.m.)
Check if remit address is different and list on separate sheet
December 30, 2019
General Services Division
Office of Procurement Services
4200 Surface Road
Columbus, OH 43228-1395
Attn: Bid Desk
BID NOTICE DATE
December 4, 2019
CONTRACTOR’S E-MAIL ADDRESS
MBE/EDGE CERTIFICATE NUMBER
TOLL FREE NO.
SELECT YOUR PREFERRED METHOD OF RECEIVING PURCHASE ORDERS AND ENTER THE E-MAIL OR FAX NUMBER INFORMATION (ONLY SELECT ONE METHOD)
In addition to the standard terms for payment, the payment terms for state agency(ies) will be 2%,10 Days, Net 30 Days unless
otherwise stated in the following space. If no discount is offered, bidder should circle “Net 30 Days”. _____%, ____Days, Net 30
PARTICIPATING AGENCY(IES): Ohio Department of Natural Resources
THE DEPARTMENT OF ADMINISTRATIVE SERVICES, OFFICE OF PROCUREMENT SERVICES, IS SOLICITING BIDS FOR:
LAKE ACCESS TRAIL AND FENCING AT BURR OAK STATE PARK FOR THE DEPARTMENT OF NATURAL RESOURCES
TERM OF CONTRACT: This Invitation to Bid is to establish a requirements contract to procure the described supplies or services on behalf of the
above participating agency(ies). The agency(ies) may place orders against the Contract beginning 01/01/20 or upon the date when DAS signs the
Contract, whichever is later in time. The Contract will expire 12/31/20 unless DAS terminates the Contract based upon reasons set forth in the
Standard Contract Terms and Conditions. No agencies may place purchase orders against the Contract beyond the expiration date unless DAS
renews the Contract by amendment. The Contractor may begin performance under the Contract only upon receipt of a valid order from a participating
CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for
a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of
times and for any period of time. The cumulative time of all mutual renewals may not exceed 12 months unless the Contracting Agency determines
that additional renewal is necessary.
INSTRUCTIONS TO BIDDERS and STANDARD TERMS AND CONDITIONS, Revised 05/29/19, are a part of this Invitation to Bid. Copies may be
downloaded by clicking the link above. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.
Contract Components. Once awarded, the Contract will consist of: the complete Invitation to Bid, including the Instructions to Bidders, the Standard
Contract Terms and Conditions, any Special Contract Terms and Conditions, the bid specifications and any written addenda or amendments to the
Invitation to Bid or Contract; the completed competitive sealed bid, including proper modifications, clarifications and samples; and applicable, valid
State of Ohio purchase orders or other ordering documents (“Contract”).
INQUIRIES: All inquiries should be submitted a minimum of five (5) working days prior to the bid opening date through the Procurement website,
http://procure.ohio.gov/. Locate the “Quick Links” menu on the right, select “Bid Opportunities Search”; Step 1, enter the “Bid Number; Step 2, click
“Search”; Step 3, click the “Document/Bid Number.” The “Submit Inquiry” button is at the bottom right of the Opportunity Detail page. Bidders will not
receive a personalized e-mail response to their question, nor will they receive notification when the question is answered. Responses may be viewed
by clicking the “View Q & A” button located beneath the “Submit Inquiry” button.
AUTHORIZED SIGNATURE (ORIGINAL SIGNATURE ONLY) (Please sign in blue ink)
The ORIGINAL signed Bid must be submitted to the Office of Procurement Services by 1:00 o'clock p.m., on the above listed opening date to receive
consideration for award. It is requested that the Bidder NOT sign their bid in BLACK ink. BIDDER CERTIFIES, by signature affixed to its bid, that the
information provided by it in its bid including the certified statements, is accurate and complete. Bidder declares to have read and understood and
agrees to be bound by all of the instructions, terms, conditions and specifications of this Invitation to Bid and agrees to fulfill the requirements of any
awarded contract at the prices bid.
Bidders claiming preference for Domestic Source End Products, the Ohio preference, and/or the Veteran Friendly Business
Enterprise (VBE) must complete the following information. Any bidder who intentionally submits false or misleading
information in an attempt to receive a bid preference will be immediately disqualified and may be subject to legal action
up to and including debarment. The state reserves the right to clarify any information during the evaluation process.
***BIDDERS MUST COMPLETE THE APPROPRIATE CERTIFICATION BELOW TO RECEIVE THE PREFERENCE.***
A. DOMESTIC PREFERENCE (BUY AMERICAN): Revised Code 125:11 and Administrative Code 123:5-1(K)
[Not applicable to “Excepted Products”]
1. Where is each product/services being offered mined, raised, grown, produced or manufactured?
(Go to B-1)
Other: (Specify Country)
(Go to A-2)
2. End product is manufactured outside the United States and at least 50% of the cost of its components are produced,
mined, raised, grown or manufactured within the United States. The cost of components may include transportation
costs to the place of manufacture and, in the case of components of foreign origin, duty whether or not a duty free entry
certificate is issued. Yes (Go to Section B-1)
No (Go to Section A-3)
3. The Bidder hereby certifies that each end product, except the products listed below, is a domestic source end product
as defined in the Buy American Act and that components of unknown origin have been considered to have been mined,
produced, grown or manufactured outside the United States.
(Country of Origin)
(Country of Origin)
B. OHIO PREFERENCE (BUY OHIO): Revised Code 125:09 and Administrative Code 123:5-1-06
1. The products/services being offered are raised, grown, produced, mined or manufactured in Ohio.
No (Go to B-2)
2. Bidder has significant economic presence within the state of Ohio. Yes (Answer a, b, c, d below) No (Go to B-3)
a) Bidder has paid the required taxes due the state of Ohio Yes
b) Bidder is registered with the Ohio Secretary of State
Yes (Charter/Registration No.:
Questions regarding registration should be directed to (614) 466-3910 or visit their web site at:
c) Bidder has ten or more employees based in Ohio or border state.
Yes No (Go to B-2d)
d) Bidder has seventy-five percent or more employees based in Ohio or border state. Yes No (Go to B-3)
3. Border state bidder: (Except products mined in Michigan)
Yes (Specify which state then go to B-2c): KY MI NY PA IN
No (Go to B-4)
4. Border state bidder: mined products mined in respective border state (Except for products mined in Michigan) Yes
C. VETERANS PREFERENCE (BUY VETERAN): Revised Code 9.318 and Administrative Code 123:5-1-16
Is the bidder a certified Veteran Friendly Business Enterprise as defined in Administrative Code 123:5-1-01(KK)
Index No.: DNR013
SPECIAL TEMS AND CONDITIONS
AMENDMENTS TO CONTRACT TERMS AND CONDITIONS: The following Amendments to the Contract Terms and Conditions do
hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will
DELIVERY AND ACCEPTANCE: Services will be performed as set forth in the Contract. The location of performance will be noted
on the purchase order issued by the participating agency. Payment for services rendered will occur upon the inspection and written
confirmation by the ordering agency that the services provided conform to the requirements set forth in the Contract. Unless otherwise
provided in the Contract, payment shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount
EVALUATION: Bids will be evaluated in accordance with Article I-17 of the “Instructions to Bidders”. In addition, the state will: multiply
the unit cost by the estimated usage listed in the bid and then add each of the totals together to arrive at a total for all items.
CONTRACT AWARD: The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will
be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive
at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.
SITE VISIT: A site visit will be held on 12/20/19 at Burr Oak Lodge & Conference Center 10660 Burr Oak Lodge Rd, Glouster, OH
45732 to survey the area and discuss the requirements of the bid. The site visit will commence promptly at 10am, barring an
unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The state will not be responsible to a bidder
for their failure to obtain information discussed during the site visit due to their failure to attend and/or arriving after the site visit has
Please contact Jerry Pollock by 12/19/19 at (740)891-1753 during regular business hours to make arrangements for authorization to
enter the facility.
Bid Automobile Liability Checklist:
Contractor will indicate, by checking the appropriate box(es) below, which mode of transportation will apply to this contract.
Bidder/Broker (“The Contractor”) or their Sub Contractor will make delivery or be performing services using a vehicle that is
owned, leased or rented. Provide Certificate of Insurance documenting automobile liability with a Combined Single Limit of
Goods/Services will be delivered via common carrier.
No employee or representative of the contractor will have cause to be on state property to make deliveries or to perform services.
PREVAILING WAGE: The Ohio Department of Commerce, Division of Labor and Worker Safety, Wage and Hour Bureau has determined
that work identified in this bid and to be performed under contract is subject to the requirements of Ohio Revised Code Sections 4115.03
to 4115.16, Prevailing Wage. The prevailing wage scale, as published by the Ohio Department of Commerce, Division of Labor and
Worker Safety, Wage and Hour Bureau is herewith attached to and becomes a part of this bid. Upon award of a Contract by DAS, the
successful bidder (“Contractor”), and all of his sub-contractors, guarantees that the prevailing wage for the area, to include any
adjustments thereto, as published by the Ohio Department of Commerce, Division of Labor and Worker Safety, Wage and Hour Bureau
will apply to any workman assigned by him or all of his sub-contractors to this project. The participating state agency will serve as
prevailing wage coordinator and will be responsible for proper application of labor rates as required by the Ohio Department of Commerce.
Responsibilities of the Prevailing Wage Coordinator include, but are not limited to; setting up and maintaining payroll reports, monitoring
when payments of wages are made, receiving the Contractor’s complete payroll records of each employee, establish procedures to
monitor compliance, notify Contractor of any adjustment to the prevailing wage scales and report delinquencies on the part of the
Contractor. The successful bidder and all of his sub-contractors shall strictly comply with the wage provisions of the contract.
Index No.: DNR013
FIXED-PRICE WITH ECONOMIC ADJUSTMENT: The contract prices(s) will remain firm for the first six (6) months duration of the
contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective thirty (30) calendar days after
acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from his
suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment.
If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the
The price increase must be supported by a general price increase in the cost of the finished supplies, due to increases in the cost of raw
materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison
list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation
should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost
of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on
the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials,
freight, fuel or labor, etc.
Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor
is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all
purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on
the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the
temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease.
Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract
Remedies” sections of the “Standard Contract Terms and Conditions”.
Index No.: DNR013
SPECIFICATIONS AND REQUIREMENT
I. SCOPE AND CLASSIFICATION
The Department of Administrative Services on behalf of The Department of Natural Resources is soliciting bids for the installation
of an aggregate trail beginning at the southwest corner of the Burr Oak Lodge patio and concluding at the lakeside dock, see
Attachment A. The bid also includes the purchasing and installation of fencing for the trail. The lake is a popular attraction for
those visiting the park and all work shall be completed not later than April 30, 2020.
A. The pricing and required services must include all materials, equipment, qualified/certified labor, logistics, and personnel
transportation, necessary for the successful completion of all the required services listed herein.
B. The Contractor shall complete all work to meet or exceed any applicable state or local laws.
C. The Contractor may be required to attend a kick-off meeting prior to the first day of service at a date and time to be
determined. The kick-off meeting will be used to review the detailed expectations of the Contractor.
D. The Contractor will be responsible for the removal and disposal of specified items along with all waste material and items,
as well as debris in accordance with all applicable laws and regulations.
E. The Contractor shall be responsible for inspecting the final work, identifying any flaws, sliding, or defects that result from
settling or ineffective installation. Any identified flaws, sliding, or defects will be corrected by the contractor at no additional
A. Geotextile Fabric - permeable fabrics which, when used in association with soil, can separate, filter, reinforce, protect, or
drain. Typically made from polypropylene or polyester, geotextile fabrics come in three basic forms: woven (resembling
mail bag sacking), needle punched (resembling felt), or heat bonded (resembling ironed felt).
B. #2 Crushed Stone – 1″ crushed, washed gravel with a top size of 1-1/2″ is often used for drainage around a perforated
pipe, under concrete slabs, and as a coarse driveway topping for soft, very muddy driveways.
C. #57 Crushed Stone - Sizes of about 3/4″. For concrete and asphalt mix, driveways, landscaping and French drains.
D. #411 Crushed Stone - A mixture of stone dust and #57 stone. For driveways, roads and as a base for retaining walls. It
can also be used to patch holes in paved areas. The dust mixes with the larger stone and settles well.
E. Gabion Wall - a retaining wall made of stacked stone-filled gabions tied together with wire. Gabion walls are usually
battered (angled back towards the slope), or stepped back with the slope, rather than stacked vertically.
III. GENERAL REQUIREMENTS
A. Lake Access Trail
1. Installation of an aggregate trail approximately 900’ in length by 5’ width and slightly sloped to drain downhill.
a. Depth of aggregate “fill” shall be six (6) inch minimum as described herein.
i. Depth of aggregate base and the second finish layer shall be compacted on all areas at a six (6) inch
b. The trail will begin at the southwest corner of the lodge patio (outside Chickadee meeting room) and extend
approximately 900’ via pathways and switchbacks to the courtesy dock area approximately 78’ below.
c. Switchbacks will be radiused at the direction change.
d. The trail will be lined with geotextile fabric, #2 stone base, #57 stone second layer and finished with #411 stone
e. The entire trail is not to exceed 1:12 slope and shall have 5’ x 5’ leveled walking areas every 30’