Laboratory Consumables - STRIDES Indonesia Polio

Request for Quote
Solicitation Title: Laboratory Consumables - STRIDES
Indonesia Polio
Solicitation Number: FY26-103433-STRIDES-Indonesia-Polio-
RFQ-01
Submit Questions and Quotation to: Procurement.STRIDES.id@fhi360.org
Date of Issue of RFP: Wednesday, July 29 2026
Date Questions from Supplier Due: Friday, July 31, 2026, by 23:59 WIB
Date Answers due from FHI 360: Tuesday, August 4, 2026
Date Quotation Due: Thursday, August 6, 2026, by 23:59 WIB
Approximate Timeframe Purchase Purchase Order(s) issued approximately
Order/Agreement Issued to Successful mid-August.
Vendor:
Delivery to sites within [2] weeks of
PO (offeror to propose best lead time).
Questions
Questions from prospective suppliers must be submitted by email to
procurement.STRIDES.id@fhi360.org no later than 23:59 WIB on Friday, July 31, 2026.
FHI 360 will provide written responses to all questions received by the deadline ) on
Tuesday, August 4, 2026.
Method of Quotation Submission:
Respond via e-mail to procurement.STRIDES.id@fhi360.org with attached documents in
MS Word / PDF format. Pricing should be provided in Excel format unless otherwise
specified.
Quotation Validity:
The applicant agrees to keep the prices submitted in its quotation firm and valid for a
period of 90 calendar days from the quotation submission deadline, or until FHI 360
completes the service agreement review and approval process, whichever occurs later.
FHI 360 Terms and Conditions:
FHI 360 terms and conditions can be found by visiting our website at
www.fhi360.org/poterms
Attachments to this RFQ: Annex 1: Procurement List
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Background
FHI 360 is a global organization that mobilizes research, resources, and partnerships to
expand access to opportunities that enable people everywhere to lead full and healthy lives.
In Indonesia, FHI 360's Strengthening Infectious Disease Detection Systems (STRIDES)
Program advances U.S. Government Global Health Security (GHS) priorities by supporting
the Government of Indonesia (GOI) in strengthening disease detection, surveillance, and
response systems across both human and animal health sectors. The program also
contributes to polio eradication efforts by enhancing surveillance capacity, improving
coordination among stakeholders, and strengthening outbreak preparedness in priority
geographic areas to ensure the timely identification and response to potential public health
threats.
The Indonesia STRIDES team is procuring laboratory commodities required to support
poliovirus surveillance and diagnostic activities under the approved STRIDES Indonesia
Polio workplan. The proposed procurement has been developed in close collaboration with
the GOI Ministry of Health (MOH), the National Polio Eradication Program (NPEP), and
national reference laboratories to ensure the commodities are aligned with Global Polio
Eradication Initiative (GPEI) standards, national laboratory priorities, and approved
STRIDES activities.
Scope of Work
To support the implementation of poliovirus surveillance and diagnostic activities under the
approved STRIDES Indonesia Workplan, FHI 360 hereby invites qualified and experienced
vendors to submit bids for the supply and delivery of laboratory commodities as specified in
the procurement list below (see Annex 1. Procurement List).
The procurement list is the result of a collaborative technical review conducted with relevant
stakeholders. The proposed commodities directly support approved STRIDES activities and
are intended to strengthen laboratory capacity for the timely detection, confirmation, and
monitoring of poliovirus in accordance with national policies and GPEI technical guidance.
The procurements have been prioritized based on technical need, laboratory readiness,
commodity availability, and programmatic impact to ensure efficient use of project
resources and timely implementation of planned activities in collaboration with the MOH,
NPEP, and the National Reference Laboratories to strengthen poliovirus surveillance and
laboratory diagnostic capacity.
Annex 1. Procurement List includes detailed commodity specifications, units of measure,
quantities, and delivery locations.
Location of Work/Delivery: Balai Besar Laboratorium Kesehatan Masyarakat (BBLKM)
Surabaya, Balai Besar Laboratorium Biologi Kesehatan (BBLBK) Jakarta, and Bio Farma
Bandung.
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The successful supplier shall deliver the commodities to the following locations in
Indonesia:
* BBLKM, Surabaya, Jl. Karang Menjangan 18 A, Airlangga, Gubeng, Surabaya 60286
* BBLBK, Jakarta, Jl. Percetakan Negara II No.23 Jakarta Pusat 10560
* Bio Farma, Bandung, Jl. Pasteur No.28 Bandung 40161
Prices quoted shall be inclusive of all costs associated with delivery to the designated
laboratories, including packaging, transportation, insurance (if applicable), handling,
loading/unloading, and any other associated delivery charges. The supplier shall clearly
identify any exceptions in its quotation.
Travel: Not applicable
Qualifications
The products offered must fully comply with the specifications provided in Annex 1.
Procurement List, including the required item description, brand (where specified), unit of
measure, quantity, and availability.
Bidders must complete the quotation template for each laboratory location (BBLBK Jakarta,
BBLKM Surabaya, and Bio Farma Bandung), as applicable, using the corresponding
Procurement List in Annex 1. The following required columns must be completed in full.
Evaluation Criteria: Quotations will be evaluated in accordance with the following criteria:
the best value, including favorable cost, vendor capabilities, delivery timeline and
methodology, past performance, and reliability.
Value Added Tax (VAT) Exemption Requirements: This procurement is funded by the U.S.
Department of State and is subject to the Value Added Tax (VAT) exemption procedures
established under the Standard Operating Procedures for Implementing VAT Exemption for
Department of State Implementing Partners in Indonesia, agreed by the Ministry of Finance,
Bappenas, and the U.S. Government on October 6, 2017.
Accordingly:
* Transactions that qualify under the applicable VAT exemption procedures will be
processed as VAT-exempt in accordance with Government of Indonesia regulations.
* VAT exemption generally applies to transactions subject to the 12% VAT rate with a
total value exceeding USD 200 (approximately IDR 2.5 million, inclusive of VAT).
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* The successful supplier shall cooperate with FHI 360 in processing the VAT
exemption and provide all documentation required to support the application.
* Prior to issuance of a Purchase Order, the successful supplier will be required to
submit a Proforma Invoice to enable FHI 360 to initiate the VAT exemption (SKB)
process.
* Once the VAT Exemption Letter (SKB) has been issued by the relevant tax authority,
the supplier shall issue the final invoice using the STRIDES Project Tax Identification
Number (NPWP) and the applicable VAT-exempt tax invoice (Faktur Pajak) code in
accordance with Indonesian tax regulations.
* FHI 360 will coordinate submission of the required documentation with the U.S.
Department of State and the relevant Government of Indonesia agencies.
* Suppliers should note that the VAT exemption process may take approximately four
to six months to complete. Vendors should consider this timeline when preparing
their quotations and planning invoicing.
Timetable and Address for Submission
Submit the quotation on your company letterhead, including detailed stock availability,
along with your company profile and legal documents to:
* Email Address: Procurement.STRIDES.id@fhi360.org
* Deadline: Thursday, August 6, 2026, at 23:59 WIB
* Email Subject: Polio Laboratory_ [Your Company Name]
Required Documentation
Quotes must be comprehensive, clearly demonstrate the applicant's ability to meet the
requirements of this Request for Quotes (RFQ), and include the following components:
A. Company Profile / Corporate Qualifications Statement
Please provide a summary statement of no more than two (2) pages describing your
company, products, and services, including the following required information below. You
may also include information on the history of company and past performance/prior
experience in providing the subject of the RFP to clients comparable to FHI 360.
* Name of Company:
* Address:
* Telephone Number:
* Website or email address:
* Name of principal owner/manager:
* Direct Dial Telephone Number:
* Number of Years in Business:
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* Small Business: Yes/No
* Nature of Ownership:
* Name and title of representative to be assigned to the FHI 360 account:
* Representative's Office Location:
* Telephone Number:
* Cellphone Number:
* Email Address:
* Year in which your business was established:
B. Technical Approach/Methodology:
Provide a brief narrative describing your implementation approach, quality assurance measures,
risk mitigation strategies, and how you will ensure timely delivery of all required products
and services.
C. Business References
Please provide at least three (3) references from current or past clients who have been
provided with similar services in the past three (3) years. The services need to be relevant
to the requirements needed for this RFP. Reference information should include the name of
the company/organization, address, contact person, contact number, email address, and
brief description of services provided (see template below). Please be advised that
references will be contacted as part of the evaluation process.
* Reference 1
Name of company:
Address:
Main contact person:
Telephone number:
Email address:
Brief description of services provided:
FHI 360 Disclaimers
* FHI 360 reserves the right to cancel this solicitation at any time and to make no award.
* FHI 360 reserves the right to reject any or all quotations received.
* Issuance of the solicitation does not constitute a commitment by FHI 360 to award a
contract or to pay any costs incurred in the preparation or submission of a quotation.
* FHI 360 reserves the right to disqualify any applicant that fails to comply with the
requirements or instructions contained within this solicitation.
* FHI 360 will not reimburse any costs incurred by applicants in preparing or submitting
quotations or participating in the evaluation process.
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* FHI 360 reserves the right to make an award based on the initial quotations received
without discussion or negotiations.
* FHI 360 reserves the right to make one award, multiple awards, or a partial award for
the activities described in the solicitation, as deemed to be in its best interest.
* FHI 360 reserves the right to waive minor administrative or technical deficiencies in quotations
when doing so is in the best interest of the procurement process and does not compromise
fairness or competition.
* FHI 360 shall not be obligated to order any minimum or maximum quantities of
services or products and assumes no financial commitment unless and until a written
agreement is executed.
* FHI 360's supplier terms and conditions can be found here while our consultant terms
and conditions can be found here
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Annex 1. Procurement List
BBLKM Surabaya
DELIVERY
NO ITEM BRAND UNIT QUANTITY
LOCATION
BBLKM Trypsin-EDTA solution Merck Sigma
1 bottle/100 ml 1
SURABAYA BioReagent Aldrich
MEM with Earle's Salt, L-
Glutamine, and non-essential
BBLKM Merck Sigma
2 amino acids without sodium box/10 bottle 1
SURABAYA Aldrich
bicarbonate, powder, suitable
for cell culture
BBLKM Merck Sigma
3 Sodium Bicarbonate sol bottle/100 ml 2
SURABAYA Aldrich
BBLKM bottle / 2,5
4 Chloroform Merck Milipore 1
SURABAYA Liter
Dulbecco's Phosphate
BBLKM
5 Buffered Saline with Calcium Sigma bottle / 100 mL 42
SURABAYA
& Magnesium chloride
BBLKM Fetal Bovine Serum, USA
6 Invitrogen bottle / 500 mL 2
SURABAYA Origin
BBLKM Lookout Mycoplasma qPCR
7 Sigma Box/25 rx 2
SURABAYA Detection Kit
NUNC EXTERNAL
BBLKM
8 THREAD CRYOTUBE VIAL NUNC box/1800 pcs 3
SURABAYA
1.8 ML
BBLKM
9 Tissue Culture Tube 20 TPP Bag/20 240
SURABAYA
bottle / 500 ml
BBLKM Merck Sigma
10 DPBS 10X (long expired 1
SURABAYA Aldrich
date)
3
Thermo Scientific 75 cm2
BBLKM
11 Tissue culture flasks 75 cm2 case / 100
SURABAYA
Nunc atau corning Nunclon, Vent
Nalgene
BBLKM Sterile Disposable Filter Units
12 case 3
SURABAYA with PES Membranes
Thermo Scientific
package
dimensio+G16:
BBLKM Janitorial Trolley (Krisbow G23n: 103.0 x
13 Krisbow 1
SURABAYA Troli Kebersihan) 48.0 x 32.0 cm
weight: 11.8 kg
BBLKM Pipette, Serological sterile, 1
14 Corning pack 2
SURABAYA ml individual wrap
BBLKM Pipette, Serological sterile, 10
15 Corning pack 5
SURABAYA ml individual wrap
BBLKM Pipette, Serological sterile, 2
16 Corning pack 1
SURABAYA ml individual wrap
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BBLKM Pipette, Serological sterile, 5
17 Corning pack 5
SURABAYA ml individual wrap
BBLBK Jakarta
DELIVERY
NO ITEM BRAND UNIT QUANTITY
LOCATION
Trypsin-EDTA solution Merck Sigma
1 BBLBK JAKARTA bottle/100 ml 5
BioReagent Aldrich
MEM with Earle's Salt,
L-Glutamine, and non-
essential amino acids Merck Sigma box/10 bottle
2 BBLBK JAKARTA 5
without sodium Aldrich
bicarbonate, powder,
suitable for cell culture
Merck Sigma
3 BBLBK JAKARTA Sodium Bicarbonate sol bottle/100 ml 10
Aldrich
4 bottle/
BBLBK JAKARTA L-Glutamine (200 mM) Gibco 5
100 ml
5 Sigma Penicillin- Merck Sigma bottle/
BBLBK JAKARTA 60
streptomycin-20ml Aldrich 20 ml
6 2-Mercaptoethanol, bottle/
BBLBK JAKARTA Sigma/ Fisher 1
M6250-100ML 100 ml
7 bottle/
BBLBK JAKARTA Dimethyl Sulfoxide Sigma Aldrich 1
100 ml
Chloroform with ethanol Merck Sigma
8 BBLBK JAKARTA bottle / 1 Liter 2
as stabilizer Aldrich
9 bottle/
BBLBK JAKARTA Formaldehyde Sigma-Aldrich 1
1000 ml
bottle / 500 ml
10 BBLBK JAKARTA Merck Sigma
DPBS 10X (long expired 1
Aldrich
date)
BBLBK JAKARTA CRYOTUBE VIAL 1.8
11 NUNC box/1800 pcs 2
ML
12
BBLBK JAKARTA Tissue Culture Tube 20 TPP Bag/20 25
IC Biomedical 11"
13 IC Biomedical
BBLBK JAKARTA Canister for HC35 Liquid pcs 12
(Taylor Wharton)
Nitrogen System
Thermo Scientific 75 cm2
14 Tissue culture flasks 75
BBLBK JAKARTA case / 100 5
cm2
Nunc atau corning Nunclon, Vent
15 Disposable Serological
BBLBK JAKARTA Thermo Scientific case /200 10
Pipette, 25 ml
16 Tabung Centrifuge
BBLBK JAKARTA Thermo Scientific box / 500 3
(Centrifuge Tube) 15 mL
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17
BBLBK JAKARTA Quick-RNA Viral Kit Zymo Research Box/200 2
Lookout Mycoplasma
18 BBLBK JAKARTA Sigma Box/25 rx 2
qPCR Detection Kit
19 1000
BBLBK JAKARTA Ethanol absolute Sigma 1
mL/bottle
20 5X MagMAX(TM)
BBLBK JAKARTA ThermoFisher Box/ 480 preps 1
Pathogen RNA/DNA Kit
21
BBLBK JAKARTA Isopropanol Sigma 500mL/Bottle 1
22
BBLBK JAKARTA TE buffer* (Tris/EDTA) Sigma 100mL/ Bottle 1
qScript(TM) XLT One-Step
23
BBLBK JAKARTA RT-qPCR ToughMIx(R) Quanta Biosciences 1 mL/vial 5
100 Reactions
MICROTUBE 1.5 ml /
MINI CENTRIFUGE
24
BBLBK JAKARTA TUBE 1.5 ml, MBP or Axygen 500 tubes/bag 2
RNASe/DNASe free/
autoclavable
25 Filtered Sterile PCR Tips
BBLBK JAKARTA MBP/ART 2 box/8 tray 2
1000 uL
Thermo Scientific
3
26 RNase AWAY
BBLBK JAKARTA RNAse Away 475 mL/bottle
Surface
Decontaminant
Microtube and PCR
Eppendorf / Bio-
27 BBLBK JAKARTA Cooling Block / Rack Pcs 2
Rad
Aluminium Cooler
Cooling rack - Isofreeze
28 BBLBK JAKARTA PCR Rack (No cat: 5640- SSIbio (5640-T6) Pcs 2
T6 - Cooling rack
Rack Microtube 0,2 ml 96
29 BBLBK JAKARTA Axygen / Biologix Pcs 4
well
Tissue Kimtech
30 BBLBK JAKARTA Kimberly Kimtech 200 wipes/box 50
Laboratorium Sedang
Kimtech Science
31
BBLBK JAKARTA Kimwipes Delicate Task Kimtech 15 box/case 2
Wipers P34133
package
dimensio+G16
Janitorial Trolley
32 :G23n: 103.0 x
BBLBK JAKARTA (Krisbow Troli Krisbow 1
48.0 x 32.0 cm
Kebersihan)
weight: 11.8
kg
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Bio Farma Bandung
DELIVERY
NO ITEM BRAND UNIT QUANTITY
LOCATION
BIOFARMA Syringe 3 cc Luer Lock
1 Terumo pcs 500
BANDUNG Tip without Needle
BIOFARMA Acrodisc Syringe Filter
2 Pall Corporation box/50 4
BANDUNG (0,2 m)
BIOFARMA Thermo
3 Cryotube 1,8 mL box/450 4
BANDUNG Scientific
BIOFARMA bottle / 25
4 Crystal Violet Merck 1
BANDUNG gr
BIOFARMA Tabung Centrifuge Thermo
5 box / 500 4
BANDUNG (Centrifuge Tube) 15 mL Scientific
BIOFARMA
6 Cell Culture Tube TPP TPP box / 800 5
BANDUNG
BIOFARMA
7 Separatory Funnel 1L Nalgene pcs 6
BANDUNG
BIOFARMA
8 Serological Pipette 1 mL Nunc box / 1000 1
BANDUNG
BIOFARMA
9 Plate Sealer Excel Scientific box / 100 2
BANDUNG
BIOFARMA
10 Flask 25 cm2 (Primaria) Corning box/100 6
BANDUNG
BIOFARMA
11 Safe-Lock Tubes 1,5 mL Eppendorf box/1000 4
BANDUNG
BIOFARMA Labmat Bench Liner
12 SP Bel-Art pcs 2
BANDUNG Sheets
BIOFARMA Combitips Advanced 50
13 Eppendorf box/100 1
BANDUNG mL
BIOFARMA Combitips Advanced 25
14 Eppendorf box/100 1
BANDUNG mL
BIOFARMA Combitips Advanced 10
15 Eppendorf box/100 1
BANDUNG mL
BIOFARMA Combitips Advanced 5
16 Eppendorf box/100 1
BANDUNG mL
BIOFARMA Combitips Advanced 1
17 Eppendorf box/100 1
BANDUNG mL
Oxford
BIOFARMA Nanopore Flow Cell
18 Nanopore box/12 1
BANDUNG R10.4.1
Technologies
Oxford
BIOFARMA
19 Native barcoding kit (96) Nanopore kit 2
BANDUNG
Technologies
SuperScript(TM) III One-
Step RT-PCR System
BIOFARMA
20 with Platinum(TM) Taq Invitrogen kit 2
BANDUNG
High Fidelity DNA
Polymerase
Oxford
BIOFARMA Ligation Sequencing Kit
21 Nanopore kit 1
BANDUNG V14
Technologies
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