Laboratory Analysis Services

Town of Killingly
WPCF
Laboratory Analysis Services - Wastewater
31 Wauregan Road
Killingly Ct 06239
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Information for Bidders
Bid Proposal
Contract
General Requirements/Specifications
Brian Palaia
Town Manager
June 23, 2026

LEGAL NOTICE FOR
Town of
KILLINGLY CONNECTICUT
172 Main Street
Killingly Connecticut 06239
Notice to Contractors:
Sealed bids for supplying labor, equipment and services required for the following project will be
received by the Town of Killingly, Connecticut at the Office of the Town Engineer, Killingly
Town Hall, 172 Main Street Killingly, CT. 06239, until 10:00 AM, Friday, July 24, 2026, after
which time they will be publicly opened and read in the Town Meeting Room of the Killingly
Town Hall located at 172 Main Street Killingly Connecticut 06239.
A site walk is available upon request; contact Joe Couture, Assistant Facility Superintendent,
directly to schedule a time: wpcf@killinglyct.gov or (860) 779-5392.
Laboratory Analysis Services - Wastewater
The Town of Killingly hereby notifies all bidders that it will affirmatively insure that in any
contract entered into pursuant to this advertisement, any disadvantaged business enterprises will
be afforded full opportunity to submit bids in response to this invitation, and that they will not be
discriminated against on the grounds of race, color, national origin or sex in consideration for an
award.
Specifications for the above project may be examined in the Killingly Engineering Office located
at 172 Main Street or the Towns website
www.killingly.gov/departments/finance/pages/bids_and_rfps.php or the CTSource website
https://portal.ct.gov/DAS/CTSource/ctsource. Only one unaltered proposal will be submitted to
the Town.
All bidders are required to inform themselves fully of the conditions relating to supplying the
equipment specified, construction and labor under which the work will be or is now being
performed. The Contractor shall employ, as far as possible, such methods and means in the
carrying out of this work and will not cause interruption or interference with any other Contractor.
The Town of Killingly reserves the right to reject any or all bids, to waive informalities and
technical defects, and to award a contract, if at all, to the lowest responsible and qualified
bidder as determined by the Town of Killingly, in its sole discretion to be in the Town's best
interests.
Engineering/WPCF/RFP/Lab Analysis Services 2026 Page 2 of 32

Request for Proposal (RFP)
Town of Killingly, Connecticut
172 Main Street, Killingly, CT 06239
Project: Laboratory Analysis Services - Wastewater
Bid Opening Date/Time: Friday, July 24, 2026, at 10:00 AM
Location: Killingly Town Hall, Town Meeting Room, 172 Main Street, Killingly, CT 06239
1. Introduction
The Town of Killingly, Connecticut ("Town") invites sealed proposals from qualified contractors
to provide qualified NELAP/NELAC (ISO/IEC 17025) accredited environmental
laboratories to provide analytical testing services, located at Killingly Water Pollution Control
Facility ("KWPCF").
The goal is to ensure reliable, defensible data; regulatory compliance with EPA, CT-DEEP, and
National Pollution Discharge Elimination System (NPDES), and Discharge of Stormwater
permit requirements; and timely reporting to minimize operational downtime.
Typical annual volume includes periodic compliance, process control, and special studies. Actual
sample counts and frequency may vary due to operational or regulatory conditions.
2. Preparation and Submission of Proposals
The Proposal must be made upon the forms contained herein. The blank spaces in the Proposals
must be filled in correctly where indicated. The Bidder must state, both in words and in numerals,
written or printed in ink, the prices for which he proposes to do each Item of the work
contemplated. In case of discrepancy between the words and the numerals, the words shall govern.
Ditto marks are not considered writing or printing and shall not be used. The Bidder shall sign
their Proposal correctly. If an individual makes the Proposal, their name and post office address
must be shown. If made by a firm, partnership, or corporation, the Proposal must be signed by an
official of the firm, partnership, or corporation authorized to sign contracts, and must show the
post office address of the firm, partnership, or corporation.
Sealed proposals will be received by 10:00 AM on Friday, July 24, 2026, at the Office of
the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239.
Proposals received after this time will not be accepted.
Proposals will be publicly opened and read aloud immediately following the deadline in
the Town Meeting Room.
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Each proposal must be submitted in a sealed envelope clearly marked:
"Laboratory Analysis Services - Wastewater"
[Name of Bidder]
If sent by mail, the sealed proposal must be enclosed in a separate mailing envelope addressed to:
Town Engineer, Town of Killingly, 172 Main Street, Killingly, CT 06239.
3. Familiarity of the Work
Each Bidder shall fully inform themself prior to bidding as to existing conditions and limitations
under which the work is to be performed and shall include in their bid a sum to cover the total cost
of items necessary to perform the work as set forth in the Contract Documents.
No allowance will be made to a Bidder because of lack of such examination or knowledge. The
submission of a bid will be considered as conclusive evidence that the Bidder has conducted such
an examination.
There is no expressed or implied agreement that the character of the material(s) has been correctly
indicated, and the Bidder is cautioned to consider that condition affecting the work may differ from
those indicated.
The Town assumes no responsibility whatsoever with respect to ascertaining for the Contractor
such facts concerning physical characteristics at the site of the project.
The Contractor agrees that he shall make no claim for and has no right to additional payment or
extension of time for completion of the work, or any other concessions, because of any
interpretations or misunderstanding on his part of this Contract, or because of any failure on their
part to fully acquaint himself with all conditions relating to the work.
4. Qualification of Bidders
A Bidder shall be a Contractor who is experienced in projects of this type. The Proposal shall
contain adequate proof of the qualifications of the Bidder to perform, in a satisfactory manner and
within the time specified, all the work covered by the Specifications. This proof shall be fully
recorded on the pages titled "References", which shall become part of the Proposal.
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5. Disqualification of Bidders
More than one proposal from an individual, firm, partnership, corporation, or an association under
the same or different names will not be considered. Reasonable grounds for believing that any
Bidder is interested in more than one proposal for the work contemplated will cause the rejection
of all proposals in which such Bidder is interested. Any or all proposals in which such Bidder is
interested will be rejected if there is reason for believing that collusion exists among the Bidders;
and all participants in such collusion will not be considered in future proposals for the same work.
Proposals in which the prices are obviously unbalanced may be rejected No Contract will be
awarded except to competent Bidders capable of performing the class or work contemplated.
6. Site Walk (Optional)
A site walk may be scheduled upon request. Contact Jospeh Couture, Assistant Facility
Superintendent, at wpcf@killinglyct.gov or (860) 779-5392 to arrange.
7. Contract Term
The initial term is 12 months, beginning July 1, 2026.
The contract may be automatically renewed for up to two (2) additional one-year terms,
unless either party provides written notice of termination at least sixty (60) days prior to
expiration.
Contractors must clearly stipulate any proposed annual price adjustments in their
proposals.
All bidders are required to inform themselves fully of the conditions relating to supplying
the equipment specified, construction and or labor under which the work will be or is now
being performed. The Contractor shall employ, as much as possible, such methods and
means in the carrying out of this work and will not cause interruption or interference with
any other Contractor.
8. Withdrawal of Proposals
If a Bidder wishes to withdraw their Proposal, they may do so before the time fixed for the opening
of bids by communicating their purpose to the Town Engineer. Upon such notice, the Proposal
will be handed to them unopened.
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9. Execution of Contract
The party to whom the Contract is awarded, or their authorized representative, will be required to
execute the attached Purchase Order Form with the Attached Terms & Conditions without
alteration, modification, exception or condition, within ten (10) days from the date of the
award. If the party entering into this contract is a corporation, a Corporate Resolution duly
executed by the president and Secretary of the Corporation authorizing the Corporation to enter
into this Contract shall be provided. In case of failure or neglect to do so, the Town may, at its
discretion, determine that the Bidder has abandoned the Contract and thereupon the Proposal and
acceptance shall be null and void, and bid security accompanying the Proposal shall be forfeited
as liquidated damages to the Town. If the party entering into this contract is a partnership, a
partnership resolution duly executed by a majority of the general partners authorizing the
partnership to enter into this contract shall be provided.
10. Bonds
Bonding is not required for this project.
11. Responsibility of the Contractor
Attention is hereby particularly directed to the provisions of the Contract and Specifications
whereby the Contractor shall be responsible for any loss or damage that may happen in the work,
or any part thereof, during its progress and also whereby the Contractor shall make good any
defects for faults that may occur within one (1) year after date of final estimate. They shall
indemnify and save harmless the Town and WPCF from any damages or costs to which they may
be put by reason of injury to the person or property of another resulting from negligence or
carelessness in the performance of the work under this Contract.
12. Sales Tax
Certain materials and suppliers incorporated in the work of this project are exempt from
Connecticut Sales Tax. The Bidder shall familiarize themself with current regulations of the State
Tax Department. The tax on materials or supplies exempted by such regulations shall not be
included as part of the bid. The Town will furnish the successful Bidder a sales tax exemption
number.
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13. Compliance with Federal and State Regulations
The Contractor shall be responsible for full compliance with any Federal and/or State laws,
regulations and standards.
14. Liquidated Damages
If the Contractor fails to perform the required services in accordance with the terms of this
contract and the Town incurs additional costs as a direct result, the Contractor shall be liable for
liquidated damages equal to the documented additional costs incurred by the Town.
Such costs may include, but are not limited to:
Procurement of emergency calibration services from another vendor at a higher price;
Additional labor or overtime required by Town personnel to address service delays or
non-performance; and
Any other reasonable expenses directly attributable to the Contractor's failure to perform
in a timely or satisfactory manner.
No liquidated damages will be assessed unless the Town demonstrates and documents that such
additional costs were incurred. The Town reserves the right to deduct any liquidated damages
from payments due to the Contractor or pursue recovery through other lawful means.
15. Equal Opportunity
The Town hereby notifies all bidders that it will affirmatively ensure that in any contract entered
into pursuant to this advertisement, any disadvantaged business enterprises will be afforded full
opportunity to submit bids in response to this invitation, and that they will not be discriminated
against on the grounds of race, color, national origin or sex in consideration for an awarded
contract.
16. Availability of Documents
Specifications, bid forms, and contract documents may be obtained from:
Town of Killingly website:
www.killinglyct.gov/departments/finance/bids_and_rfps.php
CTSource website: https://portal.ct.gov/DAS/CTSource/ctsource
Office of the Town Engineer, Killingly Town Hall, 172 Main Street, Killingly, CT 06239
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17. Addenda and Interpretations
No interpretations of the meaning of the Specifications, or other pre-bid documents will be made
to any Bidder orally.
Every request for such interpretation shall be in writing, addressed to the Town Engineer, 172
Main St. Killingly, Connecticut 06239. To be given consideration, such requests must be received
at least ten (10) days prior to the date fixed for the opening of bids. Any and all such interpretations
and any supplemental instructions will be in the form of written addenda to the specifications,
which, if issued, will be posted on the Town Website and the CTSource website not later than four
(4) days prior to the date fixed for the opening of bids. Failure of any Bidder to receive any such
addendum or interpretations shall not relieve such Bidder from any obligation under his bid as
submitted. All addenda so issued shall become part of the Contract Documents.
18. Right to Reject
The Town reserves the right to reject any or all proposals if they show any omission, alteration of
form, additions not called for, conditional proposals, waive informalities, and award a contract, if
at all, to the lowest responsible and qualified bidder deemed to be in the best interests of the Town.
19. Contact Information
For questions or site access:
Jospeh Couture, Assistant Facility Superintendent
Email: wpcf@killinglyct.gov
Phone: (860) 779-5392
Attachments (Included in Full RFP Package)
Appendix A - Scope of Work Page 9
Appendix B - Information for Bidders Page 12
Appendix C - Proposal & Bid Forms Page 13
Appendix D - Non-Collusion Affidavit Page 15
Appendix E - References Page 17
Appendix F - General Requirements & Specifications Page 19
Appendix G - Purchase Order Requirements Page 20
Appendix H - Acknowledgement of Addenda Page 29
Attachment 1 - Required Laboratory Sample Analysis Page 30
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Appendices - Technical Sections
Appendix A - Scope of Work
Laboratory Analysis Services - Wastewater
A.1 Purpose
The purpose of this Scope of Work is to provide environmental laboratory analytical services to
support NPDES compliance, process control, pretreatment/industrial sampling, stormwater, and
special studies for the Town.
A.2 Scope of Services
The Town of Killingly Water Pollution Control Facility (KWPCF) is seeking a qualified, NELAP
- accredited laboratory to perform wastewater and stormwater analysis in support of the Town's
NPDES permit requirements, process control monitoring, industrial pretreatment program,
stormwater, and special studies.
The laboratory shall provide bottle kits, preservatives, courier service, analysis using EPA-
approved methods, and reporting in accordance with CT-DEEP and EPA 40 CFR Part 136
requirements.
Services include, but are not limited to, analysis of the following wastewater parameters:
Biochemical Oxygen Demand Oil and Grease
(BOD5) pH
Chemical Oxygen Demand (COD) Alkalinity
Total Suspended Solids (TSS) Total and Dissolved Metals (As, Be,
Total Kjeldahl Nitrogen (TKN) Cd, Cr, Cu, Pb, Hg, Ni, Zn)
Ammonia Nitrogen (NH3) Cyanide (Total/Free)
Nitrite/Nitrate Nitrogen (NO2/NO3) Phenolics
Total Nitrogen (TN) Polychlorinated Biphenyls
Total Phosphorus (TP) E. coli
Orthophosphate (OP)
The Contractor shall ensure proper sample handling, preservation, and holding times as
defined by EPA methods. All samples shall be analyzed using methods listed in 40 CFR Part
136 or those approved by CT-DEEP.
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Results shall be provided in both PDF and electronic data deliverable (Excel/CSV) formats
compatible with Town data systems.
A.2.1 Routine Delivery Services
Provide bottles, preservatives, coolers, and bottle labels.
Courier pickup from KWPCF (or designated Town sites) as scheduled.
Analyze samples using the latest approved EPA/Standard Methods with appropriate
MDL/PQL to meet permit/reporting requirements.
Meet method-specific holding times and preservation per 40 CFR Part 136 and CT-DEEP
guidance.
Provide final reports within the contracted turnaround time (TAT).
A.2.2 Emergency/Expedited Services
Provide 24/7 on-call support; same-day courier when feasible.
Offer rush TAT options (e.g., 24-hour, 48-hour, 72-hour) with clear pricing.
A.2.3 Documentation and Reporting
Laboratory Reports (PDF) including results, units, method ID, MDL/PQL, qualifiers,
date/time sampled/received/analyzed, analyst, QC summaries.
Electronic Data Deliverables (EDD) compatible with Town systems (CSV/Excel;
optional state XML if required).
Monthly summary of samples received, analyses performed, TAT, and any non-
conformances.
Retain records and raw data for 7 years and furnish upon request.
A.2.4 Health, Safety, and Environmental Compliance
Comply with OSHA, DOT (for sample transport), CT-DEEP, CT DPH, EPA, and
applicable local regulations.
Maintain the current QA/QC Manual and NELAP/NELAC accreditation.
Ensure staff training for sample handling, preservation, and hazardous materials.
A.2.5 Performance Standards
On-time pickup and reporting 95%.
Corrective Action Reports (CARs) issued within 3 business days of any QC failure
impacting data usability.
Data packages free from transcription errors; < 1% reissue rate per quarter.
Maintain accreditation in good standing for all awarded parameters.
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