Labor to Handplant Pine Seedlings

Agency: State Government of South Carolina
State: South Carolina
Type of Government: State & Local
Posted Date: Jul 8, 2020
Due Date: Jul 29, 2020
Solicitation No: 5400020088
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Solicitation
Number

Solicitation Description

Purchasing
Agency

Delivery Point

Submission
Ending Date/Time

5400020088

Labor to Handplant Pine Seedlings

Forestry Comm

Columbia, SC

07/29/2020 11:00:00 AM
Solicitation
Attachments
Pre-Award
Notices

1 solicitation attachments found, displaying all solicitation attachments.

Attachment Name

Date/Time Posted

1
Solicitation.docx
07/08/2020 02:34:25 PM

Attachment Preview

Test Title

State of South Carolina

 

Request for Quote

  

Solicitation Number:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

5400020088

7/8/2020

Victoria G. O’Cain, CPPB, CPM

803-896-8836

VOCain@scfc.gov

DESCRIPTION: Hand Planting of Containerized Longleaf, Shortleaf and Bare Root Loblolly Pine Seedlings

USING GOVERNMENTAL UNIT: South Carolina Forestry Commission

 

The Term "Offer" Means Your "Bid" or "Proposal".  If Submitting a Sealed Offer the Solicitation Number & Opening Date must appear on package exterior.

 

SUBMIT YOUR OFFER TO EITHER OF THE FOLLOWING ADDRESSES

(or email to VOCain@scfc.gov):

MAILING ADDRESS:

South Carolina Forestry Commission

PO Box 21707

Columbia, SC 29221

Attn: Procurement

PHYSICAL ADDRESS:

South Carolina Forestry Commission

5500 Broad River Road

Procurement, Suite 144

Columbia, SC 29212

  SUBMIT OFFER BY (Opening Date/Time):   July 29, 2020 @ 11:00

  NUMBER OF COPIES TO BE SUBMITTED:  1

 

AWARD & AMENDMENTS

Award will be posted 7/30/2020.  The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

 

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date.                                   

NAME OF OFFEROR

 

 

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

 

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

 

(business title of person signing above)

STATE VENDOR NO.

 

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

 

(printed name of person signing above)

STATE OF INCORPORATION

 

(If you are a corporation, identify the state of incorporation.)

 

OFFEROR'S TYPE OF ENTITY:   (Check one)                                                                   (See "Signing Your Offer" provision.)

 

  ___ Sole Proprietorship                                  ___ Partnership                                  ___ Other_____________________________

 

  ___ Corporate entity (not tax-exempt)          ___ Corporation (tax-exempt)            ___ Government entity (federal, state, or local)

FORM MUST BE COMPLETED AND RETURNED WITH YOUR OFFER

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

 

 

 

 

 

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.)

 

 

 

 

 

_________________________________________________ Area Code  -  Number  -  Extension                    Facsimile

 

_________________________________________________ E-mail Address

 

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

 

 

 

 

 

____Payment Address same as Home Office Address

____Payment Address same as Notice Address   (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)  

 

 

 

 

____Order Address same as Home Office Address

____Order Address same as Notice Address   (check only one)

 

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%)

_____Calendar Days (%)

 

 

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009):

PREFERENCES DO NOT APPLY TO THIS SOLICITATION

 

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE:

PREFERENCES DO NOT APPLY TO THIS SOLICITATION

     

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address   (check only one)

PAGE TWO (SEP 2009)

(Return Page Two with Your Offer)

INFORMATION FOR OFFERORS TO SUBMIT -- GENERAL (M)

  

You must submit a signed Cover Page and Page Two. If you submit your offer electronically, you must upload an image of a signed Cover Page and Page Two. Your offer should include all other information and documents requested in this RFQ: Note: Forms addressed: Must be Completed and Returned with your Offer.

MINORITY PARTICIPATION (DEC 2015)

  

Is the bidder a South Carolina Certified Minority Business? [ ] Yes [ ] No

  

Is the bidder a Minority Business certified by another governmental entity? [ ] Yes [ ] No

  

If so, please list the certifying governmental entity: _________________________

  

Will any of the work under this contract be performed by a SC certified Minority Business as a subcontractor? [ ] Yes [ ] No

  

If so, what percentage of the total value of the contract will be performed by a SC certified Minority Business as a subcontractor? _____________

  

Will any of the work under this contract be performed by a minority business certified by another governmental entity as a subcontractor? [ ] Yes [ ] No

  

If so, what percentage of the total value of the contract will be performed by a minority business certified by another governmental entity as a subcontractor? _____________

  

If a certified Minority Business is participating in this contract, please indicate all categories for which the Business is certified:

  

[ ] Traditional minority

[ ] Traditional minority, but female

[ ] Women (Caucasian females)

[ ] Hispanic minorities

[ ] DOT referral (Traditional minority)

[ ] DOT referral (Caucasian female)

[ ] Temporary certification

[ ] SBA 8 (a) certification referral

[ ] Other minorities (Native American, Asian, etc.)

  

(If more than one minority contractor will be utilized in the performance of this contract, please provide the information above for each minority business.)

  

The Department of Administration, Division of Small and Minority Business Contracting and Certification, publishes a list of certified minority firms. The Minority Business Directory is available at the following URL: http://osmba.sc.gov/directory.html

[04-4015-3]

FORM MUST BE COMPLETED AND RETURNED WITH YOUR OFFER

TERMS & CONDITIONS

INSTRUCTIONS TO OFFEROR

*Individual signing quote must be authorized to obligate the submitting vendor.

*Please quote lowest prices, exclusive of State and Federal Tax, on the below listed services.

* Offeror’s best start date: ________ days After Receipt of Order. (ARO)

*All items quoted shall be new unless otherwise stated herein.

*Award will be to the lowest responsible responsive bidder for all items requested.

*Quotation documents must be clearly marked with this "Quotation Number and Closing Date".

*If your envelope does not indicate Quotation Number and Closing Date, your quotation may be unidentifiable, lost or misplaced, and therefore not considered for award.

*Prices shall be firm for thirty (30) calendar days from Closing Date.

*Payment terms will not be a factor in award.

*The South Carolina Forestry Commission reserves the right to reject any and all quotations, and to waive any and all formalities and technicalities, and also reserves the right to reject any quotation where delivery time indicated by vendor will result in delay deemed unsatisfactory to the Department.

*Note to Vendor: By signing and submitting a quote, you are certifying under penalties of perjury that you do not have any liens as described in Section 12-54-120 of the S.C. Code of Laws 1976 as amended, relating to payment of taxes.

*The South Carolina Forestry Commission is an equal opportunity employer. Contractors doing business with SCFC must also practice affirmative action and EEO employment practices.

*Unit prices shall prevail unless otherwise indicated and shall be all-inclusive. The South Carolina Forestry Commission will not pay freight, unless previously stated herein. Offeror must consider all expenses when submitting quotes. No additional charges or fees will be allowed.

*Your company must be registered on SCEIS to do business with the State of South Carolina. If your company is not registered, go to http://www.procurement.sc.gov to do so.

For information regarding on-line bidding, go to: http://procurement.sc.gov/PS/vendor/PS-vendor-submitting-offers.phtm

If your company has registered with the State on the SCEIS website please make sure a contact name, phone number and email address are provided or your bid cannot be evaluated.

FORM MUST BE COMPLETED AND RETURNED WITH YOUR OFFER

SCOPE OF WORK

TREE PLANTING APPLICATION

Forest: Manchester State Forest

Description of Contract: Manchester State Forest request written quotes from tree planting contractors who have experience in hand planting containerized longleaf pine, bare root loblolly pine, and containerized shortleaf pine.

Item 1. Containerized Longleaf Pine – 295 acres (183,490 seedlings, 7’ X 10’ spacing, 622 trees per acre)

Item 2. Containerized Shortleaf Pine 31 acres (19,282 seedlings, 7’ X 10’ spacing, 622 trees per acre)

Item 3. Bareroot Loblolly Pine – 180 acres (98,100 seedlings, 8’ X 10’ spacing, 545 trees per acre)

*Before planting begins, the crew foreman will be required to view the video “Tree Planting in the South”. This will be provided and administered on site by a Manchester State Forest Representative.

Date(s) to be applied: Seedlings shall be planted after November 15, 2020 but no later than March 15, 2021.

Bid Specifications

1. Bids will be accepted on a cost per acre basis according to the specifications contained with this prospectus.

2. Soil moisture must be adequate prior to planting. No planting will be allowed if adequate moisture does not exist or if excessive moisture will cause soil compaction.

3. Seedlings must be planted with the terminal bud slightly above ground level.

4. All taproots must be placed vertically in the soil and any J-rooted (not vertical) seedlings must be replanted with new seedlings at the expense of the contractor.

5. Contractor will guarantee a survival rate of 60% after one (1) year unless a drought condition is declared.

6. No planting will be done if frozen ground conditions exist. All seedlings on site must be covered or otherwise protected from freezing or excessive drying.

7. Contractor will notify Manchester State Forest when planting is to commence to allow for lifting and delivery on site and also to avoid excessive storage time for the seedlings (in excess of 7 days).

Specifications of Tree Planting

The Contractor further agrees to plant the above described trees in accordance with the following conditions:

1. The Contractor agrees to comply with “The South Carolina Illegal Immigration Reform Act, 2008”.

(An overview is available http://www.procurementlaw.sc.gov/immigration/MMO-legal-immigration.phtm)  By signing your offer, you certify th you will comply with the applicable requirements of Title 8, Chapter 14 of the South Carolina Code of Laws and agree provide the Ste upon request any documention required establish either:  (a) th Title 8, Chapter 14 is inapplicable you and your subcontracrs or sub-subcontracrs; or (b) th you and your subcontracrs or sub-subcontracrs are in compliance with Title 8, Chapter 14. Pursuant Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, stement, or report pursuant this chapter is guilty of a felony and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both."  You agree to include in any contracts with your subcontractors language requiring your subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subcontractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14.  [07-7B097-1]

2. The Contractor assumes responsibility for the suppression and damage resulting from fires caused by him/her, his/her agents, or employees.

3. The Contractor agrees repair his/her own expense damages caused by his/her operions roads, ges, fences, bridges, and culverts.

4. The Contractee shall not be liable for any damage or loss th might be incurred property or equipment of the Contractor in use on the property, sred on the property by the Contractor, or which is lost or damaged in any way connected the tree planting operation.

5. The Contractor shall indemnify and save harmless the Contractee from and against all claims, suits, actions, damages, and/or causes of action arising as a result of the tree planting, for any personal injury, loss of life, and/or damage property sustained by reason or as a result of the Contractor’s activities pursuant this contract, and from and against any orders, judgments, and/or decrees which may be entered thereon, and from and against all cost, rney's fees, expenses, and liabilities incurred in and about the defense of any such claim and the investigion thereof.

6. The Contractor agrees remove all tree boxes as well as debris and litter, including cans, bottles, papers, etc., left by planting crews.

7. All planting activity will be carried out according Best Management Practices (BMP). Degradion of wer quality any stream system or violion of proper stream side management zones will not be lered and will be cause for the immedie halting of all activity deemed by the Contractee be a detriment wer quality.

8. The Contractee has the right sp any and all tree planting at any point in time due frozen ground conditions, extreme wet weher conditions, or any other violion of this contract.

9. The Contractor must provide proof of COMMERCIAL GENERAL LIABILITY insurance for the amount of ONE MILLION DOLLARS ($1,000,000) with the SCFC named as co-insured.

10. The Contractor agrees to fully comply with SECTION 42-1-10, also known and cited as “The South Carolina Workers’ Compensation Law”.

11. Utilizion of methods ensure protection of threened and endangered species, if present.

12. Contracr shall follow OSHA safety regulions & shall comply with EPA Worker Protection Standards and Migrant and Seasonal Workers Protection Act if applicable.

13. The CONTRACTOR shall comply with all applicable federal, state, and local laws and regulations.

14. All artifacts are the property of the SCFC. Collection of artifacts is strictly prohibited by South Carolina Code of Laws, Title 50, Chapter 123, Sections 203 and 204.

CONTACT: JAMES DOUGLAS FOR ANY QUESTIONS

803-494-8196

JDouglas@SCFC.gov

BIDDING SCHEDULE

 Line Number 

 Quantity 

 Unit of Measure 

 Price Per Acre

 Extended Price Per Acre

0001

295

Acres

Item Description:  Planting 183,490 Containerized Longleaf Pine seedlings as specified on the SOW

 Line Number 

 Quantity 

 Unit of Measure 

 Price Per Acre

 Extended Price Per Acre

0002

31

Acres

Item Description:  Planting 19,282 Containerized Shortleaf Pine Seedlings as specified in the SOW

 Line Number 

 Quantity 

 Unit of Measure 

 Price Per Acre

 Extended Price Per Acre

0003

180

Acres

Item Description:  Planting 98,100 Bareroot Loblolly Pine Seedlings as specified in the SOW

FORM MUST BE COMPLETED AND RETURNED WITH YOUR OFFER

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