Labor, Materials, Equipment, and all other Incidentals to Remove,

Bid Number 50-00149770
Labor, Materials, Equipment, Transportation, Crane Services, and all
other Incidentals to Remove, Properly Dispose of, Supply, and Install
New Gas- Fired Water Boilers at the General Government Building
BID DUE: May 5, 2026 AT 2:00 PM
ATTENTION VENDORS!!!
Please review all pages and respond accordingly, complying with all provisions
in the technical specifications and Jefferson Parish Instructions for Bidders and
General Terms and Conditions. All bids must be received on the Purchasing
Department's eProcurement site, www.jeffparishbids.net, by the bid due date
and time. Late bids will not be accepted.
Jefferson Parish Purchasing Department
200 Derbigny Street
General Government Building, Suite 4400
Gretna, LA 70053
Purchasing Specialist II: Ruby Tran
Email: ruby.tran@jeffparish.gov
Phone: 504-364-2687

BID 50-00149770 - SPECIFICATIONS
Labor, Materials, Equipment, Transportation, Crane Services, and all
other Incidentals to Remove, Properly Dispose of, Supply, and Install
New Gas- Fired Water Boilers at the General Government Building
Section 1.0 - Site Visits:
All prospective bidders may schedule a site visit with the Department of General Services
through Robert Brouillette between 8:00 a.m. and 3:00 p.m., Monday through Friday. Mr.
Brouillette can be reached at (504)364-2675.
Section 2.0 - License Requirements:
A Louisiana State Contractor's License will be required by LSA R.S. 37-2150 et. seq., and such
license number must be entered in the appropriate field in the electronic procurement system.
Failure to comply will result in bid rejection.
2.1 License(s) issued by the Louisiana State Licensing Board for Contractors
* Mechanical
And/or
* Plumbing
Section 3.0 - Scope:
We extend this proposal to provide labor, materials, equipment, transportation, crane services,
and all other incidentals necessary to remove, properly dispose of, supply, and install two (2)
new gas-fired water boilers at the Jefferson Parish General Government Building, located at 200
Derbigny Street, Gretna, LA 70053.
Section 4.0 - Bonds:
* Surety Bond: An Electronic bid bond will be required with bid submission in the amount
of 5% of the total bid. The vendor shall indicate the electronic bid bond number in the
location specified on the electronic bid envelope. No scanned paper copies of any bid
bond will be accepted as part of the electronic bid submission.
* Performance Bond: A Performance Bond in the amount of 50% of the total contract
price will be required. The performance bond shall be produced upon contract
execution.
* Payment Bond: A Payment Bond in the amount of 50% of the total contract price will be
required. The payment bond shall be produced upon contract execution.
Page 1 of 5

BID 50-00149770 - SPECIFICATIONS
Section 5.0 - Insurance
5.1 Installation Floater
The Contractor shall purchase and maintain in its name an Installation Floater insurance policy,
covering installation of all equipment which is the subject of the Contract, to the full insurable
value thereof. The policy shall include "all risk" insurance for physical damage. The valuation of
covered property should be the replacement cost value.
If applicable, the Contractor shall require all subcontractors to maintain, in limits equal to or
greater than Contractor's, the same insurance coverage for Work performed or materials
Section 5.0 - Insurance: continued
provided for the Work. Contractor shall insert this requirement in all contracts or agreements
with all entities and/or persons who perform any Work under this contract. At no time shall
Contractor allow any subcontractors to perform Work without the required types and limits of
insurance coverage. In the event of a subcontractor's non-compliance with this requirement,
the Contractor shall be responsible for any damages or liabilities arising from the
subcontractor's work, actions, or inactions.
Section 6.0 - Quantities/Inspection:
Bidders must inspect the site and perform measurements to determine the quantities of
materials and equipment required to complete this project. All measurements given in these
specifications are for informational purposes only.
Section 7.0 - Submittals:
If the bidder intends to provide materials equal to or better than owner-specified materials, the
following shall be supplied upon request.
* Manufacturer's catalog data
* Detail sheets
* Specifications of the product
* Warranty information
Section 8.0 - Bid Specifications:
* All materials for this project shall be bidder-supplied new.
* Equipment and materials shall be installed neatly and professionally.
* Shall meet or exceed ASME Section IV stamped for 125 PSIG and registered with the
National Board.
* Verify that the specified materials and equipment will fit into the designated spaces and
that, when installed per manufacturers' guidelines, they will ensure a complete,
coordinated, satisfactory, and proper operating system.
Page 2 of 5

BID 50-00149770 - SPECIFICATIONS
Section 8.1 - Removal of Existing Equipment:
* Remove and properly dispose of two (2) existing gas-fired water boilers.
Section 8.2 - Installation:
Design, engineer, supply, and install:
* Two (2) new Rite Power gas-fired water boilers Model: 450W
* Must be replacing both boilers at the same time.
* All Parts and labor necessary to connect all electrical, building automated system
controls, and commissioning of automated controls required for the proper operation of
boilers.
* Plumbing, including any rerouting, resizing, or fabrication necessary for full
functionality.
* Ventilation, including any upsizing, downsizing, or fabrication necessary for proper
operation of boilers.
Section 8.2 - Installation: continued
* All-natural gas work needed for proper operation, including any upsizing, downsizing, or
fabrication of gas lines, replacement of the regulator, and piping necessary for correct
operation
* All engineering shall meet the requirements of the boiler manufacturer for proper
operation and full functionality of the boilers, as well as all safety controls and alarms.
Section 8.3 - Description:
* Rite Power gas-fired water boilers Model: 450W
* Shall be of the inclined water tube design with 2" non-proprietary straight steel tubes
(SA 178 Grade A, 13 Gauge) rolled between two headers (steel drums).
* Headers shall be free to expand and contract (no stay bolts shall be used) to reduce
stresses caused by thermal shock.
* Both headers shall incorporate bolted-and-gasketed removable headplates that, when
opened, completely expose all waterside surfaces for inspection and cleaning.
* Header flanges shall have drilled and tapped smooth surfaces for easy gasket clean-up
and flange maintenance.
* A flow vane shall ensure that return water is directed to the lower radiant tubes for
improved heat transfer regardless of flow rate.
* The burner shall be powered with a blower motor and have air-fuel adjustment
throughout the firing range.
* The burner shall have a mounted panel to house all burner controls, including a step-
down control transformer for all three-phase burner motors and a manual
potentiometer for modulating burners.
* The burner shall be U.L. and U.L.C. listed.
* UL listed for use with Type B Vent.
* Emergency stop switch must be installed to turn off both units in the event of an emergency
* The stack should be supported independently of the boiler, and an adjustable length section of
stack should be installed after the draft control to allow for future separation.
* Minimum stack height, including Draft Control, is 10 feet.
Page 3 of 5

BID 50-00149770 - SPECIFICATIONS
* Heating surface of 428 square feet.
* Boiler horsepower of 107
* Maximum jacket length of 127 inches * Maximum jacket width of 42 inches
* Maximum flush height of 72 inches
* The gas connection shall be 2-inch transitioning into 4-inch
* Water supply size shall be 4-inch FL
* Water return size shall be 4-inch FL
* All 4" supply, return, and emergency shut-off valves to be replaced with equal or better
quality than existing valves.
* Supply and install a new stainless steel drain pan with a 2-inch lip. The drain pan shall be
welded on all corners to prevent leaks
* New drain pan shall be connected to existing drain line utilizing matching copper pipe.
* Shall disconnect and reconnect all temperature controls.
Section 8.4 - Insulation:
* All insulation and jacketing removed shall be replaced with new insulation and jacketing
that matches the existing material's color, size, and R rating.
* Equipment and materials shall be installed neatly and professionally.
Section 9.0 - Commissioning:
A factory-trained representative of the installed boiler equipment shall perform commissioning.
All commissioning shall be performed with an owner's representative present.
Section 10.0 - Permits:
The bidder shall obtain all required permits from the jurisdiction where the work is performed.
All permits must be obtained and paid for by the successful bidder before the project begins.
Section 11.0 - Existing Structure:
Should any damage be caused by this work, the successful bidder shall restore the damage to
its original condition with the same type of materials, finish, and workmanship.
Section 12.0 - Liquidated Damages:
Commencing on the thirty-first (31) day following the notice to proceed and until work is
substantially complete, liquidated damages will be assessed at $300/day.
Section 13.0 - Material and Workmanship Warranty:
* All materials and workmanship shall have a minimum one (1) year written warranty
from the successful vendor.
* The boiler shall have a 25-year Manufacturer's thermal shock warranty.
* After completing the project, a copy of all warranties shall be provided to the owner.
* All warranties shall commence at the competition of the project.
Page 4 of 5

BID 50-00149770 - SPECIFICATIONS
Section 14.0 - Hours of Work:
The work to be performed shall be scheduled during regular working hours, 7:00 a.m. - 4:00
p.m., Monday through Friday. Due to traffic concerns, after-hours work is required when the
units are to be lifted onto the building, at no extra charge to Jefferson Parish. In addition to the
after-hours, prescheduled lift, the successful bidder may work outside regular building hours to
maintain a safe work environment, at no additional charge to Jefferson Parish.
Section 15.0 - Start of Work Conference and Notice to Order Materials and Notice to Proceed:
* Before any work commences, a "Start of Work Conference" shall be held between the
successful bidder and the owner.
* No Materials shall be ordered until the successful bidder receives a written "Notice to
Order Materials" from the Department of General Services.
* No work shall be performed until the successful bidder receives a written "Notice to
Proceed" from the Department of General Services to begin work.
Page 5 of 5

Bid Bond
An Electronic Bid Bond must be submitted with this bid, through one of the respective clearing
houses at https://www.centralbidding.com/bid-bonds/ To access the bonding companies on
Central Bidding, hover over the "Central Bidding" link at the top of the page and select the "Bid
Bonds" link.
The electronic bid bond number is to be placed in the required section listed on the standard
envelope. Scanned copies of bid bonds will not be accepted with your submission.

INVITATION TO BID
THIS IS NOT AN ORDER Page: 1
DATE: 4/08/2026
JEFFERSON PARISH
BID NO: 50-00149770
PURCHASING DEPARTMENT PURCHASING SPECIALIST:
P.O. BOX 9
GRETNA, LA. 70054-0009
ruby.tran@jeffparish.gov
504-364-2678
BIDS WILL BE RECEIVED ONLINE VIA WWW.JEFFPARISHBIDS.NET UNTIL 2:00 PM, 5/05/2026
AND PUBLICLY OPENED THEREAFTER IN THE WEST BANK PURCHASING DEPT, SUITE 4400, JEFFERSON PARISH
GENERAL GOVERNMENT BUILDING, 200 DERBIGNY STREET, GRETNA, LA 70053. At no charge, bidders are to submit
their bid via Jefferson Parish's electronic procurement page. Additional instructions are included in the text box
highlighting electronic procurement.
LATE BIDS WILL NOT BE ACCEPTED
NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN, AND PROPERLY SIGNED BY A MEMBER OF THE FIRM OR
AUTHORIZED REPRESENTATIVE, WILL BE ACCEPTED. PENCIL AND/OR PHOTOSTATIC FIGURES FOR SIGNATURES
SHALL RESULT IN BID REJECTION. HOWEVER, ELECTRONIC SIGNATURES AS DEFINED IN La. R.S. 9:2602(8) ARE
ACCEPTABLE. IN ACCORDANCE WITH La. R.S. 9:2602(8, JEFFERSON PARISH REQUIRES A SECURED DIGITAL
SIGNATURE AND BIDDERS MUST PROVIDE PROOF OF THE SECURED SIGNATURE WITH BID SUBMISSION.
INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS
A. All bids submitted are subject to these instructions and general conditions and any special conditions and
specifications contained herein, and in the terms and conditions of Resolution No. 136353 and/or Resolution No.
141125, all of which are made part of this bid proposal and ensuing contract by reference. By submitting a bid, vendor
agrees to comply with all provisions of Louisiana Law as well be in compliance with the Jefferson Parish Code of
Ordinances ("JPCO"), Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.
B. The General Conditions for construction projects (141125) and the General Conditions for the purchase of materials,
services and/or supplies (136353) are those adopted by the Jefferson Parish Council by Resolution No. 136353 and
Resolution No. 141125, respectively. The General Conditions adopted by these resolutions shall be considered as
much a part of this document and the ensuing contract or P.O. as if they were written wholly herein. A copy of each
may be obtained from the Office of the Parish Clerk, Suite 6700, Jefferson Parish General Government Building, 200
Derbigny Street, Gretna, LA 70053. You may also obtain a copy of each by visiting the Purchasing Department
webpage at http://www.jeffparish.gov/464/Purchasing and clicking on Online Forms.
C. Jefferson Parish adheres to the Louisiana Code of Governmental Ethics, contained in La. R.S. 42:1101, et seq.
Vendor/Proposer by this submission, warrants that there are no "conflicts of interest" related to this procurement that
would violate applicable Louisiana Law. Violation of the Louisiana Code of Governmental Ethics may result in
rescission of contract, permit or licenses, and the imposition of fines and/or penalties, without contractual liability to
the public in accordance with applicable law.
D. All vendors submitting bids should register as a Jefferson Parish vendor if not already yet registered. Registration
forms may be downloaded from http://www.jeffparish.gov/464/Purchasing and by clicking on Vendor Information.
Current W-9 forms with respective Tax Identification numbers and vendor applications may be submitted at any time;
however, if your company is not registered and/or a current W-9 form is not on file, vendor registration is mandatory.
Vendors may experience a delay in payment if your company is not a registered vendor with Jefferson Parish.
E. All quotations shall be based on F.O.B. Agency warehouse or job site (see Additional Requirements section),
anywhere within the Parish as designated by the Purchasing Department. This provision does not apply to Public
Works projects.
F. Jefferson Parish requires all products to be new (current) and all work must be performed according to standard
practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise
specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery
and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated on the bid
form with bid submission. Supporting documentation may be required upon request.
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DATE: 4/08/2026
BID NO: 50-00149770
G. Bidders should submit all questions in writing via email to the Purchasing Specialist's email address as indicated above, no later
than five (5) working days prior to the bid opening. Bid numbers must be mentioned in all requests. If submitting online, vendors
may send questions via the E-Procurement site no later than five (5) working days prior to the bid opening. The Purchasing
Department will issue a written response to bidders' questions in the form of an Addendum. Please note that all official
communication will be expressed in the form of an addendum.
H. All formal Addenda require written acknowledgement on the bid form by the bidder. Failure to acknowledge any Addendum on the
bid form shall cause the bid to be rejected. Jefferson Parish reserves the right to award bid to next lowest responsive and
responsible bidder in this event.
I. If this bid requires a pre-bid conference (see Additional Requirements section), bidders are advised that such conference will be
held to allow bidders the opportunity to identify any discrepancies in the bid specifications and seek further clarification regarding
instructions.
J. JEFFERSON PARISH WILL ACCEPT ONE BID ONLY FROM EACH VENDOR. Items bid must meet specifications. JEFFERSON
PARISH WILL ACCEPT ONE PRICE FOR EACH ITEM UNLESS OTHERWISE INDICATED. Two or more prices for one item will
result in bid rejection. Bidders are required to complete, sign and return the bid form and/or complete and return the associated
line-item pricing forms as indicated. Vendors must not alter the bid forms. Doing so will cause the bid to be rejected.
K. Written evidence of the authority of the individual signing the bid having such authority must be submitted with the bid. Failure to
comply will cause bid to be rejected. Acceptable written evidence may be a printout of the Louisiana Secretary of State's website
listing the signatory as an officer or a manager. Such printout shall be included with the bid submission. Bids submitted by Owners
or Sole Proprietorships must include certification that he or she owns the entity for which the bid is signed. This documentation
must be submitted with the bid. Failure to do so will result in bid rejection. A sample corporate resolution can be downloaded from
our website http://www.jeffparish.gov/464/Purchasing or you may provide your own document. A sample certification of sole
proprietorship can also be downloaded from our website http://www.jeffparish.gov/464/Purchasing or you may provide your own
document.
L. AWARD OF CONTRACT: Jefferson Parish reserves the right to award contracts or place orders on a lump sum or individual item
basis, or such combination, as shall in its judgment be in the best interest of Jefferson Parish. Every contract or order shall be
awarded to the LOWEST RESPONSIVE and RESPONSIBLE BIDDER, taking into consideration the CONFORMITY WITH THE
SPECIFICATIONS and the DELIVERY AND/OR COMPLETION DATE. SPLIT AWARDS MADE TO SEVERAL VENDORS WILL
ONLY BE GRANTED TO THOSE DEEMED RESPONSIVE AND RESPONSIBLE.
a. All bid prices shall remain valid for 45 days. Jefferson Parish and the lowest responsive and responsible bidder(s) by
mutual written consent may mutually agree to extend the deadline for award by one (1) or more extensions of thirty (30)
calendar day increments.
b. PROTESTS: Only those vendors that submit bids in response to this solicitation may protest any element of the
procurement, in writing to the Director of the Purchasing Department. Written protest must be received within 48 hours
of the release of the bid tabulation by the Purchasing Department. After consultation, the Parish Attorney's Office will
then respond to protests in writing. (For more information, please see Chapter 2, Article VII, Division 2, Sec. 2-914.1 of
the Jefferson Parish Code of Ordinances.)
c. PREFERENCE: Unless federal funding is directly spent by Jefferson Parish for this purchase, preference is hereby given
to materials, supplies, and provisions produced, manufactured or grown in Louisiana, quality being equal to articles
offered by competitors outside the state. "LSA - R.S. 38:2251-2261"
M. USE OF BRAND NAMES AND STOCK NUMBERS: Where brand names and stock numbers are specified, it is for the purpose of
establishing certain minimum standards of quality. Bids may be submitted for products of equal quality, provided brand names and
stock numbers are specified. Complete product data may be required prior to award.
N. CANCELLATION OF CONTRACT: JEFFERSON PARISH reserves the right to cancel all or any part if not shipped promptly. No
charges will be allowed for parking or cartage unless specified in quotation. The order must not be filled at a higher price than
quoted. JEFFERSON PARISH reserves the right to cancel any contract at any time and for any reason by issuing a THIRTY (30)
day written notice to the contractor.
a. For good cause and as consideration for executing a contract with Jefferson Parish, vendor conveys, sells, assigns and
transfers to Jefferson Parish or its assigns all rights, title and interest in and to all causes of action it may now or
hereafter acquire under the antitrust laws of the United States and the State of Louisiana, relating to the particular good
or services purchased or acquired by Jefferson Parish.
O. PRICES: Jefferson Parish is exempt from paying sales tax under La. R.S. 47:301 (8)(c). All prices for purchases by Jefferson
Parish of supplies and materials shall be quoted in the unit of measure specified and, unless otherwise specified, shall be
exclusive of state and local taxes. The price quoted for work shall be stated in figures no more than four (4) decimal points. In the
event there is a difference in unit prices and totals, the unit price shall prevail.
a. Quantities listed are for bidding purposes only. Actual requirements may be more or less than quantities listed.
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DATE: 4/08/2026
BID NO: 50-00149770
INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS
P. ANTI- DISCRIMINATION: Bidders are not to exclude from participation in, deny the benefits of, or subject to discrimination under
any program or activity, any person in the United States on the grounds of race, color, national origin, or sex; nor discriminate on
the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual as
provided in Section 504 of the Rehabilitation Act of 1973, or on the basis of religion, except that any exemption from such
prohibition against discrimination on the basis of religion as provided in the Civil Rights Act of 1964, or Title VI and VII of the Act of
April 11, 1968, shall also apply. This assurance includes compliance with the administrative requirements of the Revenue Sharing
final handicapped discrimination provisions contained in Section 51.55 (c), (d), (e), and (k)(5) of the Regulations. New construction
or renovation projects must comply with Section 504 of the 1973 Rehabilitation Act, as amended, in accordance with the American
National Standard Institute's specifications (ANSI A17.1-1961).
a. In accordance with La. R.S. 38:2216.1, Jefferson Parish is prohibited from entering into a contract with a value of
$100,000 or more with a company for the purchase of goods or services unless the contract contains a written
verification from the company of both of the following: 1) The company does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association based solely on the entity's or
association's status as a firearm entity or firearm trade association. 2) The company will not discriminate against a
firearm entity or firearm trade association during the term of the contract based solely on the entity's or association's
status as a firearm entity or firearm trade association. As a result, the awarded bidder will be required to verify the
above in the ensuing contract.
Q. INSPECTOR GENERAL: It shall be the duty of every parish officer, employee, department, agency, special district, board, and
commission: and the duty of every contractor, subcontractor, and licensee of the parish, and the duty of every applicant for
certification of eligibility for a parish contract or program, to cooperate with the Inspector General in any investigation, audit,
inspection, performance review, or hearing pursuant to JPCO 2-155.10(19). By signing this document, every corporation,
partnership, or person contracting with PARISH, whether by cooperative endeavor, intergovernmental agreement, bid, proposal,
application or solicitation for a parish contract, and every application for certification of eligibility for a parish contract or program,
attests that it understands and will abide by all provisions of JPCO 2-155.10.
R. Proof of Cyber Security Training may be required for the successful bidder. Pursuant to La. R.S. 42:1267, any contractor who has
access to state or local government information technology assets is required to complete cybersecurity training during the term of
the contract and during any renewal period. As a Parish contractor, you are responsible for taking the cyber training, whether from
the State or another source. After completion of said training please forward proof to your contract monitor/Parish contact.
Jefferson Parish and its partners as the recipients of federal funds are fully committed to awarding a contract(s) to firm(s) that will
provide high quality services and that are dedicated to diversity and to containing costs. Thus, Jefferson Parish strongly encourages the
involvement of minority and/or woman-owned business enterprises (DBE's, including MBE's, WBE's and SBE's) to stimulate
participation in procurement and assistance programs.
The purpose and intention of this invitation to bid is to afford all suppliers an equal opportunity to bid on all construction, maintenance,
repair, operating supplies and/or equipment listed in this bid proposal.
Advertised bids will be tabulated and a copy of the tabulation will be forwarded to each responding bidder after nine (9) working days.
Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING