Labor, Materials,and Equipment Needed to Provide Two (2) Year Contract
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 5, 2025 |
| Due Date: | Dec 2, 2025 |
| Solicitation No: | JPP-50-00149076 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number | Description | Date Issued | Bid Open Date/Time |
| JPP-50-00149076 |
Labor, Materials,and Equipment Needed to Provide Two (2) Year Contract for Asphalt Street Maintenance and Small Jobs on an As Needed Basis Original: JPP-50-00149076 |
11/05/2025 |
12/02/2025
2:00:00 PM CT
|
|
Contact Information for Bid # JPP-50-00149076
|
| Department | Non State - Jefferson Parish Purchasing Department |
| Section | Jefferson Parish Purchasing |
| Dept Code | JPP |
| Contact | Misty Camardelle |
| Address |
200 Derbigny St., Suite 4400 Gretna, LA 70053 |
| Phone | 504-364-2678 |
| Fax | 504-364-2693 |
| purchasing@jeffparish.net |
Attachment Preview
Bid Number 50–00149076
Labor, Materials, and Equipment Needed to Provide Two (2)
Year Contract for Asphalt Street Maintenance and Small Jobs
(Projects) on an As Needed Basis for the Jefferson Parish
Department of Public Works – Streets and All Jefferson
Parish Agencies & Municipalities
BID DUE: December 2, 2025 AT 2:00 PM
ATTENTION VENDORS!!!
Please review all pages and respond accordingly, complying with all provisions
in the technical specifications and Jefferson Parish Instructions for Bidders and
General Terms and Conditions. All bids must be received on the Purchasing
Department’s eProcurement site, www.jeffparishbids.net, by the bid due date
and time. Late bids will not be accepted.
Jefferson Parish Purchasing Department
200 Derbigny Street
General Government Building, Suite 4400
Gretna, LA 70053
Purchasing Specialist II: Ruby Tran
Email: ruby.tran@jeffparish.gov
Phone: 504-364-2687
May 2025
Changes to Jefferson Parish Bidding Information
The Jefferson Parish Purchasing Department would like to make vendors aware of the
following changes that are now effective:
Additional Requirements for Bid Instructions:
The Additional Requirements for Bid Instructions have been revised. The numbers
correlating with the instructions may not be the same number as past bids. Please
read ALL instructions and bid documents carefully and thoroughly prior to bid
submission.
Affidavits:
There is a new affidavit for all bids named “Generic Bid Affidavit”. The Public Works
Bid Affidavit and Non-Public Works Bid Affidavit are no longer valid. The “Generic
Bid Affidavit” must be submitted with ALL bid submissions.
Insurance Requirements:
Within ten (10) days of bid opening, the apparent low bidder will be required to
provide FINAL insurance certificates evidencing the insurance coverages of the
subject bid (please refer to each individual bid specifications requirements) to
Jefferson Parish which shall name “the Parish of Jefferson, its Districts,
Departments, and Agencies under the direction of the Parish President and the
Parish Council” as additional insured on the Commercial General Liability and the
Comprehensive Automobile Liability policies to protect against negligence by the
contractor, as provided by contract.
Failure to provide your certificate of insurance within the ten (10) days of bid
opening shall result in the Parish rejecting your bid as non-responsive and moving
on to the next apparent lowest bidder.
You may still opt to send in your insurance certificates with your bid submission,
however, if the provided certificates are not in FINAL form, if you are the apparent low
bidder, then you will still be required to send in a FINAL certificate within 10 days of bid
opening.
BID # 50-00149076 - SPECIFICATIONS
Labor, Materials, and Equipment Needed to Provide Two (2) Year Contract for Asphalt
Street Maintenance and Small Jobs (Projects) on an As Needed Basis for the Jefferson
Parish Department of Public Works – Streets and All Jefferson Parish Agencies and
Municipalities
License Requirement:
Louisiana Contract License Category: Highway, Street, and Bridge Construction
Bid Bond:
- A surety bond in the amount of 5% is due electronically with the bid submission.
- Payment Bond - A payment bond in the amount of 50% of the bid is due at the signing of
the formal contract.
- Performance Bond - Performance bond in the amount of 50% of the bid is due at the
signing of the formal contract.
I.
Definition of Terms:
Construction Zones: The immediate area of actual construction and all abutting areas which
are used by the contractor and which interfere with the driving and walking public.
Job: For this proposal, the definition of “job” shall be the work described on any one issued
work order.
Service Engineer: A person licensed as a professional engineer in accordance with the laws of
the State of Louisiana, who is employed by the contractor to provide technical direction of the
maintenance service.
Initials: (abbreviations)
Wherever the following abbreviations are used in these specifications or on the plans, they are
to be construed the same as the respective expressions represented:
AASHTO
ACI
ANS
ASA
ASTM
ATSSA
AWWA
JPDPW
LADOTD
AMERICAN ASSOCIATION OF STATE HIGHWAY
AND TRANSPORTATION OFFICIALS
AMERICAN CONCRETE INSTITUTE
AMERICAN NATIONAL STANDARDS
AMERICAN STANDARD ASSOCIATION
AMERICAN SOCIETY FOR TESTING MATERIALS
AMERICAN TRAFFIC SAFETY SERVICES ASSOCIATION
AMERICAN WATER WORKS ASSOCIATION
JEFFERSON PARISH DEPARTMENT OF PUBLIC WORKS
LOUISIANA DEPARTMENT OF TRANSPORTATION
AND DEVELOPMENT
Page 1 of 26
BID # 50-00149076 - SPECIFICATIONS
The Owner: The owner is the Department of Public Works, Parish of Jefferson, State of
Louisiana, acting through duly authorized governing authority, the Jefferson Parish Council.
Specifications: The directions, provisions and requirements contained herein setting our or
relating to the method and manner of performing the work or to the quantities and qualities of
material and labor to be furnished under this contract.
All work shall be performed in accordance with Jefferson Parish Standard Details for roadways,
sidewalks and curbs, as well as applicable utilities. Copies are available at the Department of
Engineering, Suite 802, Yenni Building, 1221 Elmwood Park Boulevard, Jefferson, Louisiana
70123.
II. General Specifications:
Bidder is required to bid on each item except for two items listed as “NO BID ITEM” (0020 and
0040).
The terms and conditions of Resolution No. 141125, as amended, will be considered a part of
the bid whether attached or not. A copy may be obtained from the Office of the Parish Clerk, 6th
Floor, General Government Building, 200 Derbigny Street, Gretna, Louisiana 70053. The
resolution “provides for a uniform set of general specifications and conditions for all contractors
engaged in performing work or services for the Parish of Jefferson.”
The contractor shall be aware and shall be held responsible under this contract to the
requirements prescribed by the following resolution.
This is an “asphalt maintenance and small job contract”. It is intended to supplement work
performed by regular maintenance forces of the Department of Public Works. Types of work
under this contract include asphalt roadway maintenance projects such as asphaltic concrete
overlay, extruded asphalt curb repairs, etc. roadway rehabilitations and reconstruction such as
the addition of asphalt turning lanes, median crossings and additions to modifications to
subsurface drainage systems and structures.
The quantities given in the proposal form are approximate for the comparison of bids only. The
Parish reserves the right to purchase only such items and in such quantities as needed. Each
“job” shall be estimated as to the tons of asphalt required to complete the amount of work
proposed. Estimated time for completion shall be in accordance to size of “job”.
Every effort will be made to consolidate the work so that work orders may be issued in
combinations of the proposal items which cumulatively would amount to the equivalent of 100
tons of asphalt paving as a minimum.
Each work order will be issued in letter form with appropriate drawings or other attachments as
necessary and will designate a work order number (WO#25/26/27-000). All correspondence,
billing, etc., pertaining to the work should reference this job number designation. Payment will
be made upon receipt of detailed and itemized invoices and verification by public works
inspectors regarding quantity and quality of work performed. Partial payments will be made only
Page 2 of 26
BID # 50-00149076 - SPECIFICATIONS
when completion is unduly delayed through no fault of the contractor, in which case requests for
partial payment may be submitted monthly.
All of the work within the limits of each job shall be shown to the contractor by a representative
of the Department of Public Works prior to commencing work. Appropriate sketches and/or
drawings may be furnished to the contractor with each work order. Work sites may be scattered
for an individual work order; however, every effort will be made to consolidate the work to
minimize scattered work sites. The contractor shall begin the work within 10 days after
issuance of a work order.
Each work order must be completed in a timely manner based on the estimated tonnage of asphalt
to be used. If the work order is not completed in the specified time from the first day on site, then
liquidated damages will be assessed. See the table below for time allowed:
Job Size (tons)
500 or less
501-1500
Greater than 1500
Allotted Construction Time (calendar days)*
10
20
45
* Only the Director (of Streets Dept.) can approve the work to go beyond the days stipulated in
the table above depending on the size / scope of the project.
If any work order does not begin in the allotted commencement time period (10 calendar days
from issuance) or work remains incomplete past the allotted construction time (based on the table
above), then the contractor will be assessed a liquidated damage cost of $250 per day past the
required start date and/or required completion date. The liquidated damage cost will be deducted
from the final individual work order invoice.
Time extension will be granted for excusable days that are not the contractor’s fault (like water
or sewer leaks) and for inclement weather days. Excusable days must be documented in
writing (email) by the contractor and are subject to approval by the Director (of Streets Dept.).
Inclement weather days shall be defined as any day on which construction operations were
unable to proceed for at least five (5) continuous hours of the day or 65% of the regular working
hours, whichever is greater. Should the contractor prepare to begin work on any given day in
which inclement weather or the site conditions resulting from previous inclement weather
prevent work from starting at the usual time (and the crew is dismissed as a result thereof), then
the day will be declared an inclement weather day, regardless if conditions improve, resulting in
the rest of the day becoming suitable for work. Inclement weather days must be documented by
the contractor and are subject to the approval by the Director (of Streets).
Also, the owner has the right to put a hold on a job at the beginning or when job is in progress
without designating a reason. If the job is discontinued, the contractor will be compensated only
for the items of work actually done and not for any down time.
Contractor shall not work during the holidays observed by Jefferson Parish unless otherwise
authorized in writing by the director.
Contractor shall not schedule any contract work on major roads and thoroughfares between
Thanksgiving and New Year holidays, or during Mardi Gras season.
If the contractor has a valid reason to hold off on a job, he has to obtain written permission from
the Director of Streets for the stipulated delay.
Page 3 of 26
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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