Labor and Employee Relations Consulting Services
| Agency: | Santa Fe County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Oct 21, 2024 |
| Due Date: | Nov 21, 2024 |
| Solicitation No: | 2025-0131-ATT/APS |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
|
rfp |
2025-0131-ATT/APS Labor and Employee Relations Consulting Services 2025 0131 ATT APS Labor and Employee Relations Consulting Services.pdf |
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SANTA FE COUNTY
ATTORNEY’S OFFICE
REQUEST FOR PROPOSALS (RFP)
Labor and Employee Relations Consulting
Services
NM Commodity Code(s): 91874 & 96149
RFP No. 2025-0131-ATT/APS
October, 2024
RFP No. 2025-0131-ATT/APS
TABLE OF CONTENTS
NO.
PAGE
I.
ADVERTISEMENT .......................................................................................................4
II.
INTRODUCTION ...........................................................................................................5
A. PURPOSE OF THIS REQUEST FOR PROPOSAL ............................................5
B. SCOPE OF WORK................................................................................................5
C. INSURANCE REQUIREMENTS.........................................................................5
D. PROCUREMENT SPECIALIST .........................................................................6
E. DEFINITION OF TERMINOLOGY.....................................................................6
III.
CONDITIONS GOVERNING THE PROCUREMENT.................................................9
A. SEQUENCE OF EVENTS ....................................................................................9
B. EXPLANATION OF EVENTS...........................................................................10
1. Issuance of RFP ..............................................................................................10
2. Pre-Proposal Conference................................................................................10
3. Acknowledgement of Receipt Form Due.......................................................10
4. Deadline to Submit Additional Written Questions ........................................10
5. Response to Written Questions ......................................................................10
6. Submission of Proposals ................................................................................11
7. Proposal Evaluation .......................................................................................11
8. Selection of Finalists ......................................................................................11
9. Best and Final Offers from Finalists (If applicable) ......................................12
10. Oral Presentations by Finalists (If applicable) .............................................12
11. Contract Negotiations ..................................................................................12
12. Contract Award ............................................................................................12
13. Right to Protest.............................................................................................12
C. GENERAL REQUIREMENTS ...........................................................................13
1. Acceptance of Conditions Governing the Procurement.................................13
2. Incurring Cost ................................................................................................13
3. Prime Contractor Responsibility ....................................................................13
4. Subcontractors................................................................................................13
5. Amended Proposals........................................................................................13
6. Offerors’ Rights to Withdraw Proposal .........................................................14
7. Proposal Offer Firm .......................................................................................14
8. Disclosure of Proposed Contents ...................................................................14
9. No Obligation.................................................................................................14
10. Termination ..................................................................................................14
11. Sufficient Appropriation ..............................................................................15
12. Legal Review ...............................................................................................15
13. Governing Law ............................................................................................15
14. Basis for Proposal ........................................................................................15
2
RFP No. 2025-0131-ATT/APS
15. Contract Terms and Conditions...............................................................15
16. Contract Deviations .................................................................................15
17. Offeror Qualifications..............................................................................15
18. Right to Waive Minor Irregularities ........................................................16
19. Change in Contractor Representatives.....................................................16
20. Notice.......................................................................................................16
21. County Rights ..........................................................................................16
22. Right to Publish .......................................................................................16
23. Ownership of Proposals .........................................................................16
24. Electronic Mail Address Recommended .................................................17
25. Preference in Procurement by Santa Fe County ......................................17
26. Double-Sided Documents ........................................................................18
27. Living Wage ............................................................................................18
IV.
RESPONSE FORMAT AND ORGANIZATION ........................................................19
A. NUMBER OF RESPONSES...............................................................................19
B. NUMBER OF COPIES .......................................................................................19
C. PROPOSAL FORMAT .......................................................................................19
1. Proposal Organization ...............................................................................19
2. Letter of Transmittal..................................................................................20
V.
SPECIFICATIONS .......................................................................................................21
A. INFORMATION .................................................................................................21
1. Time Frame ...............................................................................................21
B. EVALUATION CRITERIA ................................................................................21
1. Introduction ...............................................................................................21
2. Technical Competence and Specialized Experience .................................21
3. Evidence of Understanding Scope of Work ..............................................21
4. Capacity and Capability ............................................................................22
C. COST PROPOSAL .........................................................................................22
VI.
EVALUATION OF PROPOSALS ...............................................................................23
A. EVALUATION SCORING.................................................................................23
B. EVALUATION PROCESS .................................................................................24
APPENDICES
A. Acknowledgement of Receipt Form....................................................................25
B. Campaign Contribution Disclosure Form............................................................26
C. Resident Veterans Preference Certification.........................................................29
D. Sample Agreement ..............................................................................................30
3
RFP No. 2025-0131-ATT/APS
I. ADVERTISEMENT
Santa Fe County
Labor and Employee Relations Consulting Services
RFP No. 2025-0131-ATT/APS
Santa Fe County requests proposals from qualified vendors or firms to provide consulting services
for labor and employee relations. All proposals submitted shall be valid for ninety (90) days subject
to action by the County. Santa Fe County reserves the right to reject any and all proposals in part or
in whole. A completed proposal shall be submitted in a sealed container indicating the proposal title
and number along with the Offeror's name and address clearly marked on the outside of the
container. All proposals must be received by 2:00PM on Thursday, November 21, 2024 at the
Santa Fe County Purchasing Division, 102 Grant Avenue, (First Floor), Santa Fe, NM 87501.
The submission of Proposals will also be accepted electronically utilizing a DropBox. Please utilize
this link to upload your proposal submission.
https://www.dropbox.com/request/QMiTYicnoNbhb33Dx71R
By submitting a proposal for the requested services each Offeror is certifying that it is a qualified
firm and its proposal complies with the requirements stated within the Request for Proposals.
A Pre-Proposal Conference will be held at 9:00 am on Tuesday, October 29, 2024 online via
Microsoft Teams by using the link provided below meeting number: 279 296 898 123, passcode
qE5b5A or by calling (773) 352-2011 meeting number: 202616620# or in person at 102 Grant
Avenue, Santa Fe, NM 87501. The Pre-Proposal Conference is not mandatory but highly
recommended. https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of
contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and
mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or gender
identity.
Request for Proposals will be available by contacting Amanda Patterson-Sanchez, Procurement
Planner Analyst, 102 Grant Avenue, (First Floor) Santa Fe, New Mexico 87501, or by telephone at
(505) 992-6753, or by email at apatterson-sanchez@santafecountynm.gov or on our website at
http://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations.
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
Santa Fe County
Published October 20 & 21, 2024
4
RFP No. 2025-0131-ATT/APS
II. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSAL
The Santa Fe County Attorney’s Office seeks competitive proposals from qualified, licensed
New Mexico attorney Offerors to provide legal service and consulting services as they relate
to labor and employee relations at Santa Fe County.
B. SCOPE OF WORK
The scope of work includes but not limited to the following:
1. Advise, draft and negotiate Collective Bargaining Agreements, Memoranda of
Understanding and workplace policies.
2. Perform research relevant to labor relations matters.
3. Assist and advise on communications and negotiations pertaining to labor relations.
4. Offer advise regarding labor relations matters.
5. Provide legal representation of the County in labor and employment related
proceedings, including but not limited to arbitration, administrative and court
proceedings.
6. Provide training regarding labor and employee relations.
7. Perform other duties and responsibilities pertaining to employment and labor
relations matters as authorized by the County Attorney.
C. INSURANCE REQUIREMENTS
The insurance required by Offeror are listed below.
1. General Conditions. Contractor shall submit evidence of insurance as is required
herein. Policies of insurance shall be written by companies authorized to write such
insurance in New Mexico.
2. General Liability Insurance, Including Automobile. Contractor shall procure and
maintain during the life of this Agreement a comprehensive general liability and
automobile insurance policy with liability limits in amounts not less than $1,000,000
combined single limits of liability for bodily injury, including death, and property
damage for any one occurrence. Said policies of insurance shall include coverage
for all operations performed for County by Contractor; coverage for the use of all
owned, non-owned, hired automobiles, vehicles and other equipment, both on and
5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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