25052-L177308 - RFB - 2026 LSLRP IEPA Work

VILLAGE OF WILMETTE
1200 Wilmette Ave
Wilmette, IL 60091
2026 Lead Service Line Replacement Work
BID Document No. L177308-25052
https://wilmette.gov/bids.aspx
Request link to Pre-bid Meeting 04/20/2026
Email Purchase@wilmette.com 2:00 pm local time
Optional Pre-bid Meeting 04/21/2026
2:00 pm local time
Last Date/Time for Questions 05/05/2026
2:00 pm local time
Last Addendum Issued 05/07/2026
2:00 pm local time
Bids Due and Opened on DemandStar.com 05/15/2026
2:00 pm local time
ILLINOIS PREVAILING WAGE ACT APPLIES TO THIS WORK
Submit Questions to: Submit Bids at:
purchase@wilmette.com www.DemandStar.com
Note: This cover sheet is an integral part of the contract documents and is, as are all of the
following documents, part of any contract executed between the Village of Wilmette and any
successful Bidder. Do not detach any portion of this document. Invalidation could result.
Bidder Company Name
(please print)
Page 1
Village of Wilmette

RFB No. L177308-25052
ADVERTISEMENT FOR BIDS FOR
2026 LEAD SERVICE LINE REPLACEMENT WORK
Date To Be Published on www.Demandstar.com and the Village's Website: 04/01/2026.
Separate sealed Bids will be received by the Village of Wilmette ("Village"), Cook County, Illinois, by
the Village's Purchasing Manager online at www.DemandStar.com until 2:00 pm, local time on
05/15/2026. Bids will be opened on DemandStar.com and an "As Opened" Bid tab will be posted on
Demandstar.com within one (1) business day of the bid opening. Copies of bid tabs will not be
mailed/emailed to individual companies.
Optional Pre-Bid Meeting
An optional Pre-Meeting for all Bidders will be held on 04/21/2026 at 2:00 pm local time via MS
TEAMS. Bidders must email Purchase@wilmette.com to receive an invitation to the Pre-bid meeting
before 2:00 pm on 04/20/2026.
Description of Project
To replace an existing lead water service line with a new water service line and perform any internal
and/or external restoration work for up to one hundred and thirty-four (134) residential homes in the
Village.
Availability of Documents
The Bid documents, any forthcoming addendums and the Contract documents will be available on
DemandStar.com and on the Village's website at https://wilmette.gov/bids.aspx.
Project funding
Any contract or contracts awarded under this invitation for bids are expected to be funded in part by
a loan from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois
nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or
any resulting contract. The procurement will be subject to regulations contained in the Procedures
for Issuing Loans from the Public Water Supply Loan Program (35IAC Part 662), the Davis-Bacon
Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the
Employment of Illinois Workers on Public Works Act (30 ILCS 570), Illinois Works Jobs Program Act
(30 ILCS 559/20-1), and the federal "Build America, Buy America Act" requirements contained in the
Infrastructure Investment and Jobs Act, Pub. L. No. 117-58.
This procurement is also subject to the loan recipient's policy regarding the increased use of
disadvantaged business enterprises. The loan recipient's policy requires all bidders to undertake
specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained in
the specifications. Bidders are also required to comply with the President's Executive Order No.
11246, as amended. The requirements for bidders and contractors under this order are explained in
41 CFR 60-4.
Confidentiality
Submitted bids, in their entirety, are subject to the Illinois Freedom of Information Act and no part of
the bid will be considered confidential by the Village.
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Village of Wilmette

RFB No. L177308-25052
INFORMATION FOR BIDDERS
2026 LEAD SERVICE LINE REPLACEMENT WORK
Availability and Clarification of Documents
This RFB and any addendums will be posted on DemandStar.com and the Village's website at
https://www.wilmette.gov/bids.aspx.
Any questions related to this RFB must be submitted by email to Cliff Ruemmler, Purchasing
Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village's
responses will be consolidated and posted on DemandStar.com and the Village's website.
The deadline for submitting questions is 2:00 pm local time on 05/05/2026. Bidders will provide
written acknowledgment of each addendum issued with their submitted bid. Oral explanations will
not be binding. No clarifications, interpretations or addenda shall be issued after 2:00 pm local time
on 05/07/2026.
It is the sole responsibility of the Bidder to check DemandStar.com and the Village' website to
determine if an addendum has been posted.
Disadvantaged Business Enterprises Advertisement
Every Bidder submitting a bid, whether or not the firm is listed as a disadvantaged business, must
place an advertisement for labor, material and equipment in a daily regional newspaper or online
with the "Dodge Report" or an equivalent website at least sixteen (16) calendar days prior to the date
of the receipt of bids in compliance with the applicable portions of the Section entitled "Specifications
For Disadvantaged Business Enterprise Participation". Failure to take this action may result in
disqualification of the Bid.
Bid Bond
A scanned copy of the bid bond (or certified check) for five (5) percent of the Total Bid Amount must
be included in the pdf file submission on DemandStar.com. The Village does not accept electronic
bid bonds at this time. The original bid bond (or certified check) from the three (3) lowest responsible
Bidders must be mailed to the Village at the following address and received no later than three (3)
business days after the bid due date:
Purchasing Manager
RFB No. L177308-25052
Wilmette Village Hall
1200 Wilmette Avenue
Wilmette, IL 60091
Preparation of Bid Documents
The Bidder shall prepare the bid on the attached bid forms furnished by the Village. All blank spaces
on the bid forms must be correctly completed. All signatures must be completed. The total bid
amount is to be shown in both words and figures where indicated. In case of a discrepancy between
words and figures, the words shall prevail, unless it clearly appears in the Village's opinion that the
words rather than the figures are in error. Bids containing omissions and/or alterations not called for
may be rejected.
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Village of Wilmette

RFB No. L177308-25052
Modify or Withdrawal of Bids
Bidders may modify, withdraw or cancel their bid at any time prior to the bid opening date and time
by deleting the bid document(s) attached to their submission on DemandStar.com. Mailed or
emailed requests to withdraw a bid arriving after the specified bid opening date and time will not be
accepted regardless of date/time stamp or post-marked time on the envelope. After the bid opening
date and time, no bid shall be, modified, withdrawn or canceled for a period of ninety (90) calendar
days without the express written consent of the Village. The successful Bidder shall not withdraw or
cancel its bid after having been notified by the Village that said bid has been accepted, subject to
approval by the Village Board.
Site Conditions
Bidders are responsible for becoming familiar with all conditions, instructions, plans, drawings and
specifications governing the Project; and shall inspect the site prior to submitting a Bid. Submission
of a bid shall be deemed certification that the Bidder has taken all steps necessary to become fully
informed as to the nature and scope of the Work to be done, expectations, conditions, requirements,
specifications, and the accuracy of estimates as to quantities of materials and labor. Failure to take
such steps prior to submitting a bid will be at the Bidder's own risk and the Bidder's failure to take
such steps will not: a) secure relief on a plea of error or mistake; b) excuse the successful Bidder, as
Contractor, from performance of the duties and obligations imposed under the terms of the Contract
Documents; c) serve as a basis for modifying the Contract in any way; or, d) justify any request for
additional compensation or time.
Contract Terms & Conditions
Bidders are responsible to become familiar with all conditions, instructions, and documents
governing this bid, including the Forms and Contract Documents attached to this RFB in Appendix
One (1), Appendix Two (2) and Appendix Three (3).
The contract documents contain the provisions required for the construction of the Work. Information
obtained from an officer, agent, or employee of the Village or any other person not contained herein
or subsequently document in a bid addendum, shall not affect the risks or obligations assumed by
the Bidder or relieve him or her from fulfilling any of the conditions of the Contract.
Submission of a bid will be considered specific evidence of having performed the above. Any
exceptions to the contract document that you may have must be included on the Bid Exception
Sheet. Once the award has been made, failure to have read all the conditions, instructions and
specifications of this RFB shall not be cause to alter the original bid or to request additional
compensation.
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Village of Wilmette

RFB No. L177308-25052
Submission of Bids
All Bids must be submitted electronically through DemandStar.com by the specified opening date
and time of the bid. Bids submitted after the specified date and time will not be accepted. Mailed bids
and bids emailed to the Village will not be accepted without prior written approval by the Village.
It is the sole responsibility of the Respondent to submit the pdf copy of the bid on DemandStar.com.
Bidder Qualifications & Competency of Bidder
The bid must include the following documentation of related experience in the installation of CIPP:
1. Three (3) years' experience as a continuously operating entity engaged in the performance of
lead service line replacement or similar work; and,
2. Directional boring experience required.
The Bidder, if requested in writing, must present within five (5) business days, evidence satisfactory
to the Village of ability and possession of the necessary facilities, equipment, personnel, prior
experience, financial resources, and/or certificates of insurance.
Consideration of Bids
The bids received shall be evaluated in accordance with Section 365.620(c)(3). The Work shall be
awarded to the low, responsive, responsible Bidder who submits the responsive bid based on the
criteria established herein, that is most advantageous to the Village. The Village reserves the right to
waive any technicalities, irregularities or award in part or in whole or to not award at all, reject any
and all bids, and may order a re-advertisement for new bids or whatever is in the best interest of the
Village.
If the bid does not meet the entire Village specifications but does substantially meet the requirements,
the Bidder should indicate, in writing on the Bid Exception Sheet, all deviations from the specifications.
The Specifications included in this RFB are to be considered the minimum specifications to perform the
Work.
Failure on the part of the successful Bidder to execute a contract within ten (10) calendar days of its
receipt of the Notice of Award or to provide acceptable performance and payment bonds shall be
considered just cause to withdraw the award. In such case the bid bond shall be forfeited as
liquidated damages and not as a penalty.
Power of Attorney
Bidder's whose bids, bonds, or other documents are signed by an attorney-in-fact must file with each
such document a certified copy of an appropriate Power of Attorney stating the date for which it is
effective.
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Village of Wilmette

RFB No. L177308-25052
Disqualification of Bids
1. The following will be cause for disqualification of bids:
2. Prices excessively high and/or exceed monies available for the intended work;
3. Failure to submit bid security or surety;
4. Failure to offer to meet specified delivery or performance schedules;
5. Failure to price out the bid in conformance to the required format; or qualification of price to
protect the Bidder from unknown future market conditions;
6. Rights of the Village limited under any contract clause;
7. Reasonable basis to suspect either conflict of interest or collusion among Bidders;
8. Bidder fails to submit required information, literature, or affidavits with bid;
9. Late bids;
10. Failure of any authorized person to sign any required forms or to sign the bid;
11. Bidder is prohibited by local, state or federal law from entering into public contracts;
12. Bidder is in arrears or is in default to the Village upon any debt or contract, or that is a
defaulter, as surety or otherwise, upon any obligation to the Village;
13. Bidder has failed to perform faithfully any previous contract with the Village; and
14. Anything to be in violation of the procurement policies and procedures for the Village of
Wilmette.
Conflict with Existing Village Contracts
This Work shall be treated as a separate contract and not performed in conjunction with any existing
contracts as currently held by the Contractor. Any Contractor that currently performs work for the Village
under an existing contract must agree to furnish additional crews (labor and equipment) to guarantee
that timeliness, quality and services currently rendered do not suffer in any way due to additional work
contained in this Contract.
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Village of Wilmette

RFB No. L177308-25052
INSTRUCTIONS TO BIDDERS ON COMPLETING FORMS
2026 LEAD SERVICE LINE REPLACEMENT WORK
The following Bid Forms must be filled out completely, executed by an authorized agent and included
in the bid per the Submission of Bids instructions.
BID SUBMISSION FORMS, in this order
...... Bid Cover Sheet
...... Advertisement For Bids
...... Bidder Information Sheet
...... Summary Bid Sheet
...... Detailed Bid Sheet
...... Detailed Specifications
...... Municipal Client Sheet
...... Work Experience Trenchless
...... Technical Approach
...... Major Items of Materials & Equipment
...... Reference Form
...... Bid Exceptions Sheet
...... All Other Forms - to be completed and returned with bid.
The successful Bidder will be required to provide a performance and payment bond, executed
copies of the "Successful Bidder Forms" and the Village's contract in Appendix Two and Appendix
Three of this RFB. These documents SHOULD NOT be completed at the time of bid submission.
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Village of Wilmette

RFB No. L177308-25052
BIDDER INFORMATION SHEET
2026 LEAD SERVICE LINE REPLACEMENT WORK
Company Name:
DBA:
Address:
City, State, Zip:
Contact Name:
Phone Numbers:
Email:
Website:
Federal Employer Identification # (FEIN):
IL Secretary of State File #:
IL Department of Employment Security #:
IL Department of Revenue Registration #:
IL Department of Professional Regulation #:
Please include an explanation for any blank or "n/a" responses above. ____________________
_____________________________________________________________________________
Please indicate with an "X" below how your company heard about this RFB. Select all that apply.
Email from the Village DemandStar.com Other, ______________________
The Village is required to make a good faith effort to collect and publish certain demographic information for
all vendors and subcontractors doing business with the Village. The Village is now required to report whether
the Village's vendors or subcontractors are a minority, women, or veteran-owned business as defined by the
Illinois Public Act 102-0265. In addition, if the vendor or subcontractor is self-certifying, the Village is required
to disclose if the business is certified as a small business under Small Business Administration standards.
Business Type Certified
Certified By(2)
(Select all the apply) (Circle All That Apply)
Minority-owned(1) Yes / No
Women-owned(1) Yes / No
Veteran-owned(1) Yes / No
Federal SBA Qualified Yes / No
(1)As defined by the Business Enterprise for Minorities, Women, and Persons with Disabilities Act (30 ILCS 575/).
(2)If Certified, provide the name of the certifying organization or state "self-certified".
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Village of Wilmette

RFB No. L177308-25052
SUMMARY BID SHEET
2026 LEAD SERVICE LINE REPLACEMENT WORK
The Total Bid Amount quoted below includes all equipment, materials, labor, services, personnel,
tools, machinery, utilities, supplies, supervision, overhead expense, profits, appliances,
transportation and delivery charges, temporary facilities, and all other appurtenances, facilities and
incidentals reasonably inferred as necessary to complete the Work in a timely and workmanlike
manner all in accordance with the Contract Documents.
In compliance with your Advertisement for Bids, Bidder hereby proposes to perform all Work for the
2026 Lead Service Line Replacement Work project in strict accordance with the Contract
Documents, within the time set forth therein, and at the prices stated below. Bidder hereby agrees to
commence Work under this contract on or before a date to be specified in the NOTICE TO
PROCEED and to fully complete the Work within one hundred and sixteen (116) consecutive
calendar days thereafter.
Total Bid Amount $
(page 10)
TOTAL BID AMOUNT IN WORDS
________________________________________________________________
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Village of Wilmette

RFB No. L177308-25052
DETAILED BID SHEET
2026 LEAD SERVICE LINE REPLACEMENT WORK
Each pay item should have a unit price and a total price. If no total price is shown or if there is a
discrepancy between the product of the unit price multiplied by the quantity, the unit price shall
govern. If a unit price is omitted, the total price will be divided by the quantity in order to establish a
unit price. A bid may be declared unacceptable if neither a unit price nor a total price is shown. The
quantities stated in this bid document for which unit prices are to be provided are approximate only
and are intended for the purposes of obtaining a gross sum, computing the value of additions and
deductions, and determining the lowest responsible Bidder. Compensation to the Bidder shall be
based upon the actual quantities used for the performance of the Work multiplied by the unit price
stated in the Bid for each item.
Pay Item Item Description Unit Quantity Unit Price Total Cost
1 TEMPORARY FENCE EACH 150
2 TREE ROOT PRUNING EACH 60
3 INLET PROTECTION EACH 50
4 CLASS D PATCHES, 6-INCH SQ YD 300
5 TEMPORARY ASPHALT TON 200
6 BRICK PAVER REMOVAL AND REPLACEMENT SQ FT 200
7 WATER SERVICE REPLACEMENT, COMPLETE (LESS THAN 60 FEET) EACH 48
8 WATER SERVICE REPLACEMENT, COMPLETE (61-120 FEET) EACH 83
9 WATER SERVICE REPLACEMENT, COMPLETE (121-180 FEET) EACH 1
10 WATER SERVICE REPLACEMENT, COMPLETE (>180 FEET) EACH 2
11 CLSM FOR TRENCH BACKFILL CU YD 250
12 SANITARY SEWER SERVICE REPAIR FOOT 150
13 VIDEO INSPECTON OF SEWERS FOOT 750
14 EXPLORATION TRENCH (BY HYDROEXCATION) EACH 10
15 REMOBILIZATION EACH 5
16 IRRIGATION SYSTEM REPAIRS ALLOWANCE EACH 50
17 INTERIOR RESTORATION OF FINISHED SPACES, TYPE A LS 20
18 INTERIOR RESTORATION OF FINISHED SPACES, TYPE B LS 40
19 ELECTRICAL GROUNDING, TYPE A LS 60
20 ELECTRICAL GROUNDING, TYPE B LS 30
21 INTERIOR PIPING OVER 10 LINEAL FEET FOOT 300
TOTAL BID AMOUNT
To Page 09
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Village of Wilmette