L286 - Bread and Bread Products

ST. TAMMANY PARISH SCHOOL BOARD
COVINGTON, LOUISIANA
The St. Tammany Parish School Board will receive sealed bids until 2:00 p.m., Thursday, June
4, 2026, to furnish Bread and Bread Products to all St. Tammany Parish public school
lunchrooms for the 2026-2027 school session, in accordance with the following instructions and
attached specifications.
* * * * * * *
1. Bids shall be submitted on the attached bid form and properly signed. All bids shall be
received and date stamped by the St. Tammany Parish School Board Office located at 321 N.
Theard Street, Covington, Louisiana 70433 by one of the methods below. All bids shall be in a
sealed envelope clearly marked on the outside "BID L286 TO FURNISH BREAD & BREAD
PRODUCTS - JUNE 4, 2026." All bids arriving after this date and time or not in the proper
location or format will be returned unopened to the bidders. The responsibility for timely delivery
rests solely with the bidder. Bids delayed through any means of delivery service and arriving
after the deadline will not be accepted. No bid may be withdrawn for at least thirty (30) days after
the scheduled closing time for receipt of bids.
2. Bids may be sent via registered or certified mail, UPS or FedEx with a return receipt
requested, hand delivered by bidder or his/her agent in which instance the deliverer shall be
provided a written receipt.
3. Alternatively, bidders also have the option to submit bids electronically @
www.centralbidding.com.
4. You may find related materials including detailed specifications necessary to complete your
bid @ www.centralbidding.com and/or www.stpsb.org/bids.
5. At the time set for the opening of bids, their contents will be publicly opened and read aloud
for the information of bidders and others properly interested who may be present in person or
by representative.
6. Bid prices shall include all inside delivery and handling charges to all St. Tammany Parish
Public School Cafeterias (See Attachment A). Prices shall be good for the period beginning July
1, 2026 and ending June 30, 2027.
7. Sales Tax IS NOT to be included in your bid price. St. Tammany Parish School Board is
exempt from sales tax as provided by LA R.S. 47:301(8)(c). Sales tax exemption only applies to
purchases between St. Tammany Parish School Board and the contractor/vendor. Sales tax
exemption does not apply to purchases made directly by the contractor/vendor to other
companies on behalf of the school board. Those purchases are not sales tax exempt.
8. School Food funds may be used to make purchases from this bid. As such, Contract
Provisions for Procurement Contracts will be applicable and shall be considered part of the bid
documents.
9. The attached Certification Regarding Debarment/Suspension, Certificate of Independent
Price Determination, Certificate Regarding Lobbying, Disclosure of Lobbying Activities, Non-
Collusion Statement, Buy American Provision Certification Form and the Firearm Anti-
Discriminatory Act 581 Form must be completed and returned with your bid. Failure to comply
will cause your bid to be non-responsive.
10. The successful bidder shall furnish a Performance Bond in the amount of $1,000.00.

BREAD & BREAD PRODUCTS
ST. TAMMANY PARISH SCHOOL BOARD
COVINGTON, LOUISIANA
Specifications for furnishing Fresh Bread & Bread Products
2026-2027 School Year
ALL bread items must meet the USDA grain requirements for the National School Lunch Program and School
Breakfast Program. The whole-grain content per oz. eq. (ounce equivalent) is based on Exhibit A: School Lunch
and Breakfast Whole Grain-Rich Ounce Equivalency (oz. eq) Requirements for School Meal Programs published
by USDA. Each item must contain at least 16 grams of whole-grain or can be made with at least 50% whole-grain
and the remaining percentage being enriched grain to be considered whole grain-rich. At least 50% of the grain
must be whole wheat.
The minimum weight of each slice of bread must be a 1 oz. eq = 28 gm or 1oz.
The minimum weight of each hamburger bun must be a 2 oz. eq = 56 gm or 2oz.
The minimum weight of each hot dog bun must be a 2 oz. eq = 56 gm or 2oz.
Dinner rolls must be a 1 oz. eq = 28 gm or 1oz.
Bids requested on strictly fresh products as described below:
Item 1 - Bread, Sliced, Minimum 50% Whole Wheat, One (1) slice = 1 oz. eq.
Item 2 - Bread, Sliced, Minimum 50% WHITE Whole Wheat, One (1) slice = 1 oz. eq.
Item 2-B - Bread, Sliced, Gluten Free/Whole Wheat, Sliced, One (1) slice = 1 oz. eq.
Item 3 - Buns, Hamburger, Minimum 50% Whole Wheat, Hinged Sliced, One (1) Bun = 2 oz. eq.
Item 4 - Buns, Hot Dog, Minimum 50% Whole Wheat, Hinged Sliced, One (1) Bun = 2 oz. eq.
Item 5 - Dinner Rolls, Minimum 50% Whole Grain, One (1) Roll = 1 oz. eq.
NOTE: All bread products must have a Nutrition and Ingredient label. Bidders are required to submit a Grain
Product Formulation Statement and Nutrition Label for each item bid and must be labeled with
coordinating line number. Failure to comply may result in bid disqualification. Whole wheat flour
must be listed as the first ingredient on nutrition label for ALL Whole Wheat Items.
SPECIFICATIONS: Bids must be submitted in strict accordance with the specifications contained herein for each
item. If bidder is submitting a bid not conforming to bid specifications, please indicate on bid form, giving all
information needed including Nutrition and Ingredient label and Grain Product Formulation Statement. All
information required on the bid form must be completed. Incomplete forms may be cause for rejection.
Failure to furnish all information requested on the bid form, furnish samples and specifications when
requested in the bid may result in disqualification of such bid.
BIDS: Bids will be awarded on an "ALL OR NONE" basis.
BID PRICE: The bid price for all items shall include delivery charges to all St. Tammany Parish Public School
Cafeterias. Bids must be submitted on the attached bid form and signed by a duly authorized representative.
Prices shall be good for the period beginning July 1, 2026 and ending June 30, 2027. If there is a discrepancy
between the unit price and the total price, the unit price will stand as the bid price.
pg. 1

BREAD & BREAD PRODUCTS
LOWEST RESPONSIBLE BIDDER: Awards will be made to the lowest bidder whose bid conforms to specifications
and the USDA grain requirements for the National School Lunch Program.
ERRORS: Errors and corrections in bid price or in preparation of bid must be initialed by bidder in ink.
CLARIFICATION OF BID: St. Tammany Parish School Board reserves the right to obtain clarification of a vendor's
bid or to obtain additional information necessary to properly evaluate their bid. Failure of a vendor to
respond, within forty-eight 48 hours, to such a request for additional information or clarification may result
in rejection of the vendor's bid.
TIE BIDS: In the event of a tie bid, bid award will be decided by the flip of a coin.
INSPECTION OF WAREHOUSE/FACILITY: The St. Tammany Parish School Board reserves the right to conduct a
site visit/inspection of the low bidder's warehouse/facility before making an award.
NOTICE OF ACCEPTANCE: Written notice of the bid award, mailed to the address given on the vendor's bid, will
be considered sufficient notice of the acceptance of bid.
BID or RFP PROTEST PROCEDURES: Any protest to the award/rejection of a bid or proposal must be submitted
in writing to the Supervisor of Purchasing, 321 N. Theard Street, Covington, LA 70433 within one (1) week
from receipt of award/rejection letter.
"OR EQUAL": Before a new item or brand is to be considered, a sample must be submitted to the School Food
Service Department to be tested and evaluated as to "equal quality" in comparison to the approved brand
list. All testing will be done in February and October. Vendors must contact the St. Tammany Parish School
Food Service, Casandra Lalanne at (985) 898-3376 for more information regarding product testing.
"BUY AMERICAN PROVISION REQUIREMENTS": The District participates in the National School Lunch Program
and School Breakfast Program and is required to use the nonprofit food service funds, to the maximum
extent practical, to buy domestic commodities or products for Program meals. A "domestic commodity or
product" is defined as one that is either produced in the U.S. or is processed in the U. S. substantially using
agricultural commodities that are produced in the U. S. as provided in 7 CFR Part 210.21(d). Section 12(n) of
the National School Lunch Act defines "domestic commodity or product" as an agricultural commodity that
is produced in the U.S. and a food product that is processed in the U.S. Substantially means over 51% of the
final processed product (by weight or volume) must consist of agricultural commodities that were grown
domestically. All food items (except for pineapple, mandarin oranges and tuna) must be of domestic origin.
Pineapple can be imported from the following areas only: Hawaii, Philippines, Thailand and Indonesia. Tuna
can be imported from Ecuador.
Exceptions to the Buy American provision should be used as a last resort; however, an alternative or
exception may be approved upon request. To be considered for the alternative or exception, the request
must be submitted in writing to a designated official, a minimum of day 14 days in advance of delivery. The
request must include the:
A. Alternative substitute (s) that are domestic and meet the required specifications:
1. The product is not produced or manufactured in the U.S. in sufficient and reasonably available
quantities of a satisfactory quality; or
2. Competitive bids reveal the costs of a U.S. product are significantly higher than the non-domestic
product.
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BREAD & BREAD PRODUCTS
The request must include the:
1. Price of the domestic food alternative substitute
2. Availability of domestic alternative substitute and quantity
3. Reason for exception: limited/lack of availability or price (price must be included)
4. Prices must include:
i. Price of the domestic food product; and
ii. Price of the non-domestic product that meets the required specification of the domestic product
The "Buy American Provision Certification Form For Food Purchases" must be completed and returned with
your bid. The vendor must identify all food products bid by the Company that do not meet the definition of
"domestic" on this document. In the event the St. Tammany Parish School Board receives a bid from a
vendor that does not include this Information, the STPSB is to consider the bid non-responsive.
SIZE/PACK: The size stated in the specifications represents the approximate size desired. Actual pack, size, etc.
shall be clearly stated on the bid form by the vendor. Portion control products shall be packaged in cartons
to weigh amount specified in the detailed requirements.
PACKAGING: All items must be processed, prepared and packaged under modern sanitary conditions in
accordance with good commercial practice. Each item must be properly labeled with the name of the
product, the brand name and the packer's name.
ORDERS: Orders will be placed by individual schools by telephone or given to salesperson when he/she visits
schools. Vendors shall not accept orders from individual school employees.
DELIVERY: The successful vendor is responsible for establishing a delivery schedule. This schedule must be
submitted to the School Food Service Department (ATTN: Casandra Lalanne) by July 23, 2026. The School
Food Service Department must be notified of any schedule changes. Hamburger buns and sliced bread
must be available for delivery four (4) times a week; other items must be available at least two (2) times
a week.
NOTE: For to safety reasons Lee Road Jr. High School is unable to accept deliveries from 10:30 am - 12:30 pm
or after 2:15 pm.
All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act
and amendments thereto and to subsequent decisions of the U.S. Department of Agriculture and also to the
laws of the State of Louisiana. Failure to do so will result in removal from future bid consideration. Unless
otherwise stated, items offered must be of the current year's pack. All items are subject to final acceptance
at the point of delivery. St. Tammany Parish Food Service reserves the right to increase or decrease number
of facilities to be services.
MINIMUM DELIVERY REQUIREMENTS: There are no minimum delivery requirements, but orders must be placed
sufficiently in advance to permit the vendor to coordinate his deliveries.
DEFAULT TO DELIVER AND PRICE CORRECTION: The School Food Service Department reserves the right to cancel
that portion of the order which the vendor has failed to deliver at the time specified. Vendor is responsible
for issuing a credit memo or corrected invoice.
INABILITY TO DELIVER AWARDED ITEM: The vendor should give IMMEDIATE NOTICE to the School Food Service
Department, Casandra Lalanne 985-898-3376 of inability to deliver.
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BREAD & BREAD PRODUCTS
The School Board reserves the right to cancel the portion which has not been delivered and/or to purchase
it elsewhere, charging the increase in price and cost of handling, if any, to the vendor. Until such assessed
charges have been paid, no subsequent Bid/Quotation/RFP from defaulting vendor will be considered.
INSPECTION AND TESTS: Inspection shall be made by or at the direction of the School Food Service Department.
Any article(s) that are defective or fail in any way to meet specifications or other requirements of the bid
may be rejected. The responsibility and expense of the inspection shall be carried by the vendor if article(s)
fail in any way to meet specifications and other requirements. The School Food Service Department shall
pay expenses of any inspection if the article(s) meet specifications or other requirements.
FOOD SAFETY: Vendor must comply will all federal, state and local laws and all government and company food
safety regulations and requirements. Vendor should adhere to a written food safety plan such as an HACCP-
Hazard Analysis Critical Control, SSOP- Sanitation Standardized Operating Procedures or GMP- Good
Manufacturing Practices. St. Tammany Parish School Board reserves the right to request a copy of vendors
standardized procedures for sanitation or a written Letter of Guarantee from vendor indicating they follow
either a HACCP plan or GMP.
RECALL PROVISION: The awarded vendor shall provide a copy of their recall procedures as well as contact
information for the persons responsible for handling food recalls.
All recall notices are to be provided to both of the following persons:
* Casandra Lalanne, St. Tammany Parish Public Schools Phone: 985-898-3376 Fax: 985-898-6499
Email: Casandra.Lalanne@stpsb.org
* Food Service Department, St. Tammany Parish Public Schools Email: food.service@stpsb.org
NOTE: All records must be retained for three years following the end of the federal fiscal year (September 30). In
the event of a USDA Foods recall, if a reimbursement claim has not been resolved by the end of the three- year
period, records must be retained until the claim is resolved.
COST/PRICE ANALYSIS: The estimated value of this bid is $423,000. This is an estimated value and St. Tammany
Parish will not be held to this dollar value.
FUNDING: The St. Tammany Parish School Food Service Program is funded fifty (50) percent with federal funds
for a total of approximately $22 million per year.
PIGGYBACK PROVISION: The St. Tammany Parish School Board will allow up to ten (10) other school systems
within Louisiana to purchase items awarded on this bid at the same prices and with the same terms and
conditions. If another school system wants to request a "piggyback" on this bid, they will be required to get
permission from the St. Tammany Parish School Board and from the awarded vendor prior to submitting an
order.
INVOICES: Invoices must contain complete product information (i.e. brand name, packaging information). All
illegible or incorrect invoices will be returned for re-working without penalty to the School Food Service
Department. Legible invoices for the items delivered and accepted shall be submitted by the vendor, in
duplicate, to the place of delivery. Manager will sign all invoices acknowledging merchandise delivered for
cafeteria use. Merchandise will be checked for quantities, prices and specification compliance. If
discrepancies occur, vendors must send a corrected invoice to the School Food Service Department.
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BREAD & BREAD PRODUCTS
STATEMENTS/PAYMENT: Statements for all foods and supplies shall be submitted to the St. Tammany Parish
School Board, 321 N Theard Street, Covington, LA 70433, Attn: Casandra Lalanne for one (1) calendar month
of deliveries or statements may be submitted electronically to the Food Services Department @
food.service@stpsb.org. Ship dates and invoice dates are not to be used as delivery dates. Payment will be
due 30 days from date of statement. Monthly statements shall be submitted in duplicate on the vendor's
regular form, to include the last school day of each calendar month. A statement is needed for each school
and must include; school name, invoice number and amount owed per invoice.
RECORD RETENTION: St. Tammany Parish School Food Service shall maintain all required books, records and other
documents relative to the award of the contract for three (3) years after final payment and all other pending
matters (audits) are closed. These records will include, but not necessarily limited to the following: invoices,
specifications, Buy American requirements, advertisements/solicitations, bid analyses, contractor selection or
rejection, and contracts including prices.
TERMINATION:
a. Termination for Convenience: The St. Tammany Parish School Board may terminate a contract, in whole
or in part, whenever the School Board determines that such termination is in the best interest of the
School Board, upon 30-day written notice to the vendor. The vendor will be paid for the work performed.
The vendor shall not be reimbursed for any profits which may have been anticipated but which have not
been earned up to the date of termination or any costs incurred such as storage and truck rental.
b. Termination for Cause: If the successful vendor fails to comply with bid specifications, the St. Tammany
Parish School Board shall give thirty (30) days written notice to the successful bidder to render
satisfactory service. At the expiration of thirty (30) days, if the unsatisfactory conditions have not been
corrected, The St. Tammany Parish School Board reserves the right to cancel the contract and secure
Fresh Bread and Bread Products from another source, with the successful bidder forfeiting their
Performance Bond.
Termination of contract for cause includes but is not limited to, the following:
1. Failure to deliver within the time specified in the bid specifications.
2. Failure to meet quantity requirements.
3. Failure of the product or service to meet specifications, failure of product quality or not delivered in
good condition.
4. Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the SFA
5. Conflict of contract provisions with constitutional or statutory provisions of state or federal law
NO BID RESPONSE: If your company is unwilling or unable to bid due to product offering, location, or any other
reason, please fill out the enclosed "STATEMENT OF NO BID". Return this form to following address listed on
form or email form to purchasing@stpsb.org.
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BREAD & BREAD PRODUCTS
Non-Discrimination Statement:
In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations
and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex
(including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights
activity.
Program information may be made available in languages other than English. Persons with disabilities who
require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape,
American Sign Language), should contact the responsible state or local agency that administers the program or
USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay
Service at (800) 877-8339.
To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program
Discrimination Complaint Form which can be obtained online
at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-
11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to
USDA. The letter must contain the complainant's name, address, telephone number, and a written description of
the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR)
about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be
submitted to USDA by:
(1) mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
(2) fax:
(202) 690-7442; or
(3) email: program.intake@usda.gov
This institution is an equal opportunity provider.
In addition to the bid form, the attached forms MUST be completed, signed and returned with the bid
form for the bid to be considered.
1. Certificate of Independent Price Determination
2. Certificate Regarding Debarment
3. Certificate Regarding Lobbying
4. Disclosure of Lobbying Activities
5. Non-Collusion Statement
6. Buy American Provision Certification Form
7. Firearm Anti-Discriminatory Act 581 Form
8. Completed Bid Form
9. Grain Product Formulation and Nutrition Label for each item
pg. 6

BREAD & BREAD PRODUCTS
ST. TAMMANY PARISH SCHOOL BOARD
COVINGTON, LOUISIANA
Bid L286 Form for Bread & Bread Products
2026-2027 School Year
Item # BREAD PRODUCTS PACKAGING PRICE
_______ lb./loaf
________/slice
Bread, Whole Wheat, sandwich sliced
1
________/loaf
Vendor Code/Item # _____________ _______ usable slices
_______ lb./loaf
Bread, WHITE / Whole Wheat sandwich sliced ________/slice
2
Vendor Code/Item # ______________ ________/loaf
_______ usable slices
Bread, Gluten Free/ Whole Wheat sandwich sliced _______ lb./loaf ________/slice
2-B
Vendor Code/Item # ______________ ________/loaf
_______ usable slices
________/bun
Buns, hamburger, Whole Wheat _______ buns/pkg. ________/pkg
3 Vendor Code/Item # ______________ ________/bun
_______ buns/tray
________/tray
________/bun
Buns, hot dog, Whole Wheat _______ buns/pkg. ________/pkg
4 Vendor Code/Item # _______________ ________/bun
_______ buns/tray
________/tray
________/roll
Roll, Dinner, Whole Grain _______ rolls/pkg. ________/pkg
5
Vendor Code/Item # _______________ ________/roll
_______ rolls/tray
________/tray
NOTE: THE FOLLOWING PAGE MUST BE COMPLETED, SIGNED AND SUBMITTED WITH BID.

BREAD & BREAD PRODUCTS
BID SUBMITTED BY:
______________________________ ______________________________
Name of Company Date of Bid
______________________________ ______________________________
Mailing Address Discount (If Applicable)
______________________________ ______________________________
City, State, Zip Code Typed Name of Representative
______________________________ ______________________________
Telephone Number Signature of Representative
_____________________________
Email Address of Representative