161 kV Substation Power Circuit Breakers (Material

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028975
Email: payables@olemiss.edu Coll.Number 1274
Date 04/19/2026
Vendor Address
RequisitionNo. 10205485
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 05/14/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby: numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________ envelope.
Signature _________________________
Page 1of 4
DeliveryDateARO _________________________
Item Material/Description Quantity UM UnitPrice Amount
*IMPORTANT!!! ALL BIDS ARE DUE NO LATER THAN 1:00 PM,
THURSDAY, MAY 14, 2025.
OUR PREFERRED METHOD OF SUBMISSION IS
ELECTRONICALLY BY FOLLOWING INSTRUCTIONS AT THIS
LINK:
https://secure24.olemiss.edu/prelecbids/CurrentBids
IF SUBMITTING VIA PAPER HARDCOPY, YOUR SEALED AND
PROPERLY IDENTIFIED (ATTACHED LABEL AFFIXED TO
OUTSIDE OF PARCEL PACKAGE) BID MUST ARRIVE AT THE
PROCUREMENT SERVICES BUILDING NO LATER THAN THE
STATED DATE AND TIME. PLEASE SEND YOUR PROPOSAL IN
A TIMELY FASHION THAT ALLOWS FOR UNFORESEEN DELAYS
BY YOUR CHOSEN DELIVERY METHOD.
ALL SUBMISSIONS ARE DUE AT:
BID FILE 1274
OFFICE OF PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DR
UNIVERSITY, MS 38677
THE UNIVERSITY RESERVES THE RIGHT TO REJECT ALL BIDS
RECEIVED.
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028975
Email: payables@olemiss.edu Coll.Number 1274
Date 04/19/2026
Vendor Address
RequisitionNo. 10205485
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 05/14/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 2of 4
Item Material/Description Quantity UM UnitPrice Amount
YOUR COMPANY IS NOT REQUIRED TO BE A REGISTERED
VENDOR TO SUBMIT A BID, HOWEVER, YOUR COMPANY MUST
BE REGISTERED WITH THE UNIVERSITY OF MISSISSIPPI (UM)
IF AWARDED.
TO REGISTER AS A VENDOR WITH UM, PLEASE VISIT
http://procurement.olemiss.edu/new-vendor-application/ AND
FOLLOW THE INSTRUCTIONS ON THE WEBSITE.
THIS PURCHASE WILL BE GOVERNED BY THE UNIVERSITY OF
MISSISSIPPI TERMS AND CONDITIONS AS LISTED ON OUR
WEBSITE: https://olemiss.edu/procurement/.
PAPER AND ELECTRONIC SUBMISSIONS SHOULD ONLY
INCLUDE ONE COPY. IF SUBMITTING BIDS ELECTRONICALLY,
PLEASE SEPARATE THE BID FORM PAGES FROM THE REST
OF THE SPECIFICATION PDF BINDER PRIOR TO SUBMISSION.
PLEASE DO NOT UPLOAD FULL SPECIFICATION BINDER FILE
WHEN SUBMITTING BID.
0001 UM 22-065 Bid file#1274 1 each
SEALED BIDS WILL BE RECEIVED AT THE UNIVERSITY OF
MISSISSIPPI, OFFICE OF PROCUREMENT SERVICES, 164
JEANETTE PHILLIPS DRIVE, UNIVERSITY, MS 38677 ON
THURSDAY, May 14, 2026, UNTIL 1:00 PM AND OPENED
IMMEDIATELY THEREAFTER.
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028975
Email: payables@olemiss.edu Coll.Number 1274
Date 04/19/2026
Vendor Address
RequisitionNo. 10205485
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 05/14/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 3of 4
Item Material/Description Quantity UM UnitPrice Amount
BID FILE #1274
161 kV Substation Power Circuit Breakers
(Material Only)
UM #22-065/IHL #407-008.4
ALL BIDS MUST BE SEALED AND PLAINLY MARKED ON THE
OUTSIDE OF ALL ENVELOPES IN ACCORDANCE WITH THE BID
SUBMITTED. SPECIFICATIONS ARE ON FILE IN THE OFFICE
OF THE DIRECTOR OF PROCUREMENT SERVICES.
Bid documents are being made available via digital and original
paper copy. Plan holders are required to register and order bid
documents at www.universityofmsprojects.com/. Bid documents are
non-refundable and must be purchased through the website. All plan
holders are required to have a valid email address for registration.
Questions regarding website registration and online orders please
contact Online Plan Room Support at Plan House, 605 Main St.,
Tupelo, MS 38804, (662) 407-0193.
Any inquiries or requests regarding this bid should be
submitted, in writing, to Katherine Jones, Director of
Procurement Services at bids@olemiss.edu no later than
04/29/2026 by 10:00 A.M. CT. Be sure to include Bid File #1274 #
161 kV Substation Power Circuit Breakers (Material Only) in the
subject line of your email. Vendors may contact ONLY Katherine
Jones regarding this procurement.
If deemed appropriate and necessary, UM will prepare written
responses to questions submitted and make them available to all
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028975
Email: payables@olemiss.edu Coll.Number 1274
Date 04/19/2026
Vendor Address
RequisitionNo. 10205485
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 05/14/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 4of 4
Item Material/Description Quantity UM UnitPrice Amount
Vendors by Addendum posted on The University of Mississippi
Procurement services website at
https://secure24.olemiss.edu/prelecbids/CurrentBids. The
questions and answers will be made part of the RFB and may
become part of the contract with the successful Contractor.
BIDS MAY BE SUBMITTED ELECTRONICALLY BY FOLLOWING
INSTRUCTIONS AT THIS LINK:
https://secure24.olemiss.edu/prelecbids/CurrentBids
PLEASE DO NOT INCLUDE FULL SPECIFICATION BINDER FILE
WHEN SUBMITTING BID.
Total $
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Please place the label below on your sealed envelope containing your
bid.
Vendor: _______________________
Bid File Number: 1274
Bid Title: Northwest Mechanical
Plant Electrical Phase 2 BID
161 kV Substation Power Circuit
Breakers (Material Only)
PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DRIVE
PO BOX 1848
UNIVERSITY, MS 38677

GENERAL INFORMATION TO BIDDERS
University of Mississippi employees may not purchase (M)Warning is hereby given that strict adherence
directly or indirectly any items offered for sale by the to the specifications will be required, and that the
University of Mississippi. contractor will receive no compensation for loss in
furnishing goods disapproved for not complying with the
1. EXAMINATION OF SITE (IF NECESSARY) specifications.
Bidders should visit the site and shall be (N) On construction bids, bid envelope must
responsible for having ascertained pertinent local contain, on the outside of the envelope, the contractor's
conditions such as location, accessibility and general current Certificate of Responsibility Number and the
character of the building, the character, and extent of contractor's Licensing Number unless a statement on the
existing work within the building, and any other work exterior says that the bid enclosed is less than or did not
being performed thereon at the time of the submission of exceed $50,000
the bid. No allowance will be granted because of lack of (0) Tax on Construction - It is incumbent upon
knowledge of site conditions. the bidder to be familiar with the laws of the state
2. RECEIPT AND OPENING OF BIDS concerning tax on construction. Any and all taxes are
(A) Bids will be opened publicly at the time and due (State or Federal) will be the responsibility of the
place stated in the invitation for bids. The officer whose vendor.
duty it is to open them will decide when the specified time 3. DELIVERY OF BIDS
has arrived and no bid received thereafter will be (A) All bids must be received at Procurement
considered. No responsibility wi!I be attached to any Services, 164 Jeanette Phillips Drive, University of
officer for the premature opening of a bid not properly Mississippi, University, MS 38677, unless otherwise
addressed and identified. specified, not later than time and date shown on bid
(B) Telegraphic and facsimile will not be invitation.
considered, but modifications by telegraph or facsimile of (B) Bids must be in a sealed envelope and marked
bids already submitted will be considered if received prior with name, bid file number, and date of bid opening.
to the hour set for opening. (C) If the University is closed for any reason,
(C) Bids are to be submitted in duplicate unless including but not limited to: acts of God, strikes, lockouts,
otherwise specified on the forms furnished for the riots, acts of war, epidemics, governmental regulations
purpose or on exact copies thereof. superimposed after the fact, fire, earthquakes, floods, or
(D) Patent errors in bids or errors in bids other natural disasters, (the "Force Majeure Events"), which
supported by clear and convincing evidence may be closure prevents the opening of bids at the advertised date
corrected. and time, all bids received shall be publicly opened and
(E) Unless otherwise specified, bid shall be read aloud on the next business day that the University
binding for minimum of 30 days. shall be open and at the previously advertised time. The
(F) Bids may be modified or withdrawn by written new date and time of the bid opening, as determined in
or telegraphic notice received in Procurement Services accordance with this paragraph, shall not be advertised,
prior to time set for bid opening. and all Vendors/Contractors, upon submission of a bid
(G) All bid prices must be typed or written in ink proposal, shall be deemed to have knowledge of and shall
and any alterations to bid prices must be initialed. ALL have agreed to the provisions of this paragraph. Bids shall
BIDS MUST BE SIGNED IN INK. be received by the University until the new date and time of
(H) No bid shall be evaluated for any the bid opening as set forth herein. The University shall not
requirement or criteria that are not disclosed in the be held responsible for the receipt of any bids for which the
initiation for bids. "ALL OR NONE" bids will NOT be delivery was attempted and failed due to the closure of the
considered unless the specifications specifically allow for University as a result of a Force Majeure Event. Each
this provision. Vendor/Contractor shall be required to ensure the delivery
(I) Bids submitted as an alternate will not be and receipt of its bid by the University prior to the new date
accepted unless an alternate bid is requested in the and time of the bid opening.
specifications. 4. WITHDRAWAL OF BIDS
(J) In case of an error on price extension, the unit Bids may be withdrawn on written or telegraphic
price shall prevail. Unit prices and total prices MUST be request received from bidders prior to the time fixed for
shown. Failure to do so could cause rejection of bid. opening. Negligence on the part of the bidder in preparing
(K) Bids that include an escalation clause shall the bid confers no right for the withdrawal of the bid after it
be rejected unless otherwise specified in the bid has been opened.
specifications. 5. BIDDERS PRESENT
(L) The owner shall have the right to increase or At the time fixed for the opening of the bids, their
decrease the number of any individual items, within contents will be made public for the information of bidders
reasonable limits, after the lowest and best bidder is and others properly interested who may be present in
determined. person or by representative.

6. AWARD OF CONTRACT in any of his published literature. After the bids are
(A) The contract will be awarded as soon as opened, all bidders, if requested, may be required to
possible to the lowest and best responsible bidder, furnish complete samples of any or all items listed before
provided his bid is reasonable and it is in the best interest an award is made.
of the Owner to accept it. (C) A bound brochure should be submitted with
(B) Each bidder shall be prepared, if so requested the bid. Bidder will prepare this brochure showing pictures
by the Owner, to present evidence of his experience, or cuts and complete manufacturer's specifications on
qualifications, and financial ability to carry out the terms of each item on which a bid is submitted. The cuts and
the contract. specifications must be arranged in the identical order that
(C) Unless otherwise specified, the University the items appear on the bid form and must be identified by
reserves the right to award by individual items, related the item number shown in the bid form. Failure to submit
items, or total, whichever it deems in its best interest. this brochure will be considered sufficient grounds for
7. ACCEPTANCE OF PROPOSAL rejecting the bid. It shall be the bidder's responsibility to
Only the issuance of a purchase order or a signed specifically point out any deviations from the base bid.
acceptance of a proposal constitutes acceptance on the Failure to comply with this procedure may be grounds to
part of the University. disqualify any bid.
8. REJECTION OF BIDS (D) Should any equal product, however, be
The Owner reserves the right to reject any and all accepted by the Owner and should this equal prove
bids when such rejection is in the interest of the Owner and defective or otherwise unsatisfactory for the service for
to reject the bid of a bidder who is not in a position to which it is intended within the guaranty period, the
perform the contract. contractor shall replace the defective material with material
9. INTERPRETATIONS OF CONTRACT DOCUMENT on which the specifications require him to base his
If any person contemplating submitting a bid for proposal, without cost to the Owner.
the proposed contract is in doubt as to the true meaning of 11. RECYCLED MATERIALS
any part of the specifications or other proposed contract If any product listed on this bid is available from
documents, he may submit to the Director of Procurement recovered (recycled) materials. vendors are requested to
Services of the University of Mississippi, a written request submit bids on recycled materials in addition to the brands
for an interpretation thereof. The person submitting the mentioned or their equivalent as well as provide an
request for an interpretation thereof will be responsible for estimated shipping date on both the recycled, specified or
its prompt delivery. Any interpretation of the proposed equivalent materials.
document will be made only by an Addendum duly issued 12. DELIVERY OF MERCHANDISE
and a copy of such Addendum will be mailed or delivered to (A) All bids will be quoted FOB University. No bid
each person receiving a set of such documents. The Owner will be considered unless FOB terms are as stated. The
will not be responsible for any other explanations or purchaser has no storage space available; therefore,
interpretations of the proposed documents. bidders must deliver as requested.
10. EQUAL OR APPROVE EQUAL (B) Bidder will state estimated delivery time for
(A) Where any article or thing is specified by each item in bid.
proprietary name, trade name, and/or name of 13. CASH TERMS
manufacturer, with or without the addition of such University terms are 2%-10, Net 45 days. These
expressions as "Or Equal" or "Approved Equal", it is to be terms shall prevail unless otherwise specified by the bidder.
understood that the article named or the equal thereof; and 14. PAYMENT
it is distinctly understood (1) that the Owner is to use his Assuming there is no prompt payment discount
own judgment in determining from time to time whether or provision; payment will be made within 30 days from
not any article or thing proposed to be substituted is the receipt of products in satisfactory condition, and receipt of
equal of any article or thing so specified; (2) that the the invoice.
decision of the Owner on all such questions shall be final; 15. ADVANCE PAYMENT
and (3) that in the event of any adverse decision by the The University of Mississippi is prohibited by law
Owner, no claim of any sort shall be made or allowed from making advance payments to any vendor other than
against the Owner. state and federal agencies unless it is subscription or
(B) Where a definite material is specified, it is not membership.
the intention to discriminate against an equal product
made by another manufacturer. It is rather the intention to THE UNIVERSITY RESERVES THE RIGHT TO REJECT ANY OR
set a definite standard. Should the bidder intend to furnish ALL BIDS AND TO WAIVE INFORMALITIES.
another product as an equal to that specified, he must
(Rev. 4/2014)
submit with his proposal for every item for which he intends
to furnish another product from that given in the
specifications, a complete specification showing name of
manufacturer, sizes, quality of wood, finish, upholstering or
other materials included and catalog number, if the
manufacturer lists the product by a catalog or plate number