138KV OUTDOOR CIRCUIT SWITCHERS, SF6 FOR TITAN SUBSTATION

LEGAL NOTICE
AND
INVITATION TO COMPETITIVE SEALED PROPOSAL
P031-26
The Brownsville Public Utilities Board (BPUB) will accept electronic and/or sealed
Proposals (hereon styled "RFP") for 138kV Outdoor Circuit Switchers, SF6 for Titan Substation
until 5:00 PM, March 25, 2026, in the Brownsville PUB Purchasing Office, 1155 FM 511, Olmito,
Texas 78575. Electronic or sealed bids received after this time will not be considered.
RFP's will be acknowledged by BPUB on March 26, 2026 at 10:00 AM. Firms can call in at
10:00 AM, March 26, 2026 to (956) 214-6020 to listen to the proposal opening.
Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for Proposal
(RFP) and bid opportunities, https://www.bidnetdirect.com/texas/brownsville-pub.
Detailed specifications may also be obtained at the following website: https://www.brownsville-
pub.com/rfp_status/open/
Each Proposal shall be enclosed in a sealed envelope and shall be plainly marked on the outside
of the envelope and on any carrier's envelope: "PROPOSAL P031-26, 138kV OUTDOOR
CIRCUIT SWITCHERS, SF6 FOR TTIAN SUBSTATION MARCH 25, 2026, 5:00 PM".
This envelope shall be addressed to Diane Solitaire; Brownsville Public Utilities Board;
Purchasing Department; 1155 FM 511, Olmito, Texas 78575.
Each proposal shall constitute an offer to the Board, as outlined therein, and shall be irrevocable
for at least ninety (90) days after the time announced for the opening thereof. Firm is required to
execute a contract and furnish a Supply Bond. The supply bond shall be valid from the notice of
award until the acceptance of the Outdoor Circuit Switchers SF6, 138kV. If the successful firm
fails to execute the contract and to furnish a satisfactory Supply Bond within 10 days from the date on
which he is notified that his bid has been accepted, the amount of the supply bond shall be forfeited
to the Brownsville PUB as mutually agreed to liquidated damages, and not as a penalty.
Brownsville PUB will be entitled to consider all your rights arising out of the Brownsville PUB's
acceptance of your Proposal as abandoned.
The Brownsville Public Utilities Board will not be responsible in the event that the U.S. Postal
Service or any other courier system fails to deliver the sealed proposals to the Brownsville Public
Utilities Board, Purchasing Office by the given deadline above. Electronic transmission of
RFP will be acceptable through Bidnet, only.

The Brownsville PUB reserves the right to reject any or all Proposals and to waive irregularities
contained therein and to accept any proposal deemed most advantageous to the Brownsville PUB.
Diane Solitaire
Purchasing Department
(956)983-6366
P031-26 138kV Outdoor Circuit Switchers, SF6
for Titan Substation 2

Please submit this page upon receipt.
Acknowledgment Form
P031-26 138kV Outdoor Circuit Switchers, SF6 for Titan Substation
For any clarifications, please contact Hugo E. Lopez at the Brownsville Public Utilities Board,
Purchasing Department at (956) 983-6364 or (956) 983-6375 e-mail: hlopez@brownsville-
pub.com
Please e-mail this page upon receipt of legal notice. If you only received the legal notice and you
want the bid package mailed, please provide a method of shipment with account number in the
space designated below.
Check one:
( ) Yes, I will be able to send a proposal; obtained proposal package from website.
( ) Yes, I will be able to send a bid; please email the proposal package.
Email:
( ) No, I will not be able to send a proposal for the following reason:
If you are unable to send your proposal, kindly indicate your reason for "No bid" above and
return this form via e-mail: hlopez@brownsville-pub.com or to dsolitaire@brownsville-
pub.com. This will ensure you remain active on our vendor list.
Date
Company:
Name:
Address:
City: State: Zip Code:
Phone: E-mail:
IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE PLEASE E-MAIL THIS PAGE LISTED ABOVE
P031-26 138kV Outdoor Circuit Switchers, SF6
for Titan Substation 3

Special Instructions
Contract Information
* Interpretation
Questions concerning terms, conditions, and technical specifications should be directed to:
Hugo E. Lopez or Diane Solitaire,
Purchasing Administrator Purchasing & Materials Manager
(956)983-6375 (956)983-6366
* Tentative Time Line
1. March 9, 2026 through March 25, 2026 - Vendors work on proposal.
2. March 25, 2026 at 5:00 PM CST - Vendor must submit 1 set of sealed proposal
documents in an envelope to:
Diane Solitaire, Purchasing
1155 FM 511
Olmito, TX 78575
Proposal P031-26, 138kV Outdoor Circuit Switchers, SF6 for Titan
Substation
Due on March 25, 2026 at 5:00 PM CST
The above noted information must be included on bid envelope and on any carrier's
envelope/package. The Brownsville Public Utilities Board will not be held responsible for missing,
lost, late electronic transmission, or late mail. Brownsville Public Utilities Board will accept electronic
transmission of sealed bids via Bidnet, only.
3. March 20, 2026 - Last day to submit questions
4. March 26, 2026 - Proposal Acknowledgement at 10:00 AM CST
5. March 27 - April 22, 2026 - Evaluate proposal documents
6. April 23, 2026 - Provide Final Recommendations
7. May 11, 2026 - Send to Utilities Board for approval
MINIMUM QUALIFICATIONS
The proposing Firm must:
1. Have demonstrated experience in the following:
a. Firm will be evaluated with respect to its experience and their personnel
(1) Provide a description of your agency and resume on the personnel who would
be assigned to the project.
(2) Demonstrate sufficient capacity, resources and experience to build the unit as
required in the RFP.
P031-26 138kV Outdoor Circuit Switchers, SF6
for Titan Substation 4

2. Have been in business for a minimum of five (5) years providing the scope of services
consistent with those sought in this RFP.
3. Have experience providing similar work to at least three (3) other similar type and size
entities.
4. Not be in bankruptcy or previously filed for bankruptcy, conservatorship, receivership, or
in the possession of a regulatory agency.
5. Disclose any legal and/or regulatory inquiries and/or sanctions against the Firm or any
individuals employed by the Firm.
INSTRUCTIONS TO RFP RESPONDENTS
Firms must submit a signed one (1) paper original (entire document) of the proposal in a sealed
package. Proposals shall be submitted to the BPUB Purchasing Office, 1155 FM 511, Olmito,
Texas, no later than 5:00 PM on March 25, 2026.
Sealed envelope must be clearly labeled as follows:
Brownsville Public Utilities Board
Attention: Diane Solitaire
1155 FM 511
Olmito, TX 78575
"P031-26, 138kv Outdoor Circuit Switchers, SF6 for Titan Substation
March 25, 2026, at 5:00 PM"
CONTRACT WITH FIRM/ENTITY INDEBTED TO BPUB
It is a policy of the BPUB to refuse to enter into a contract or other transaction with an individual,
sole proprietorship, joint venture, Limited Liability Company or other entity indebted to BPUB.
FIRM REPRESENTATIVE
The successful Firm agrees to send a personal representative with binding authority for the
company to the BPUB upon request to make adjustments and/or assist with coordination of all
transactions as needed.
VENDOR ACH (DIRECT DEPOSIT) SERVICES
The Brownsville PUB has implemented a payment service for vendors by depositing the payment
directly to the vendor's bank account. Successful vendor(s) will be required to receive payments
directly through Automated Clearing House (ACH) in lieu of a paper check. The awarded
vendor must agree to receive payments via ACH (Direct Deposit).
TAX IDENTIFICATION NUMBER (TIN)
In accordance with IRS Publication 1220, a W9 form, or a W8 form in cases of a foreign vendor,
will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is
not made available to Brownsville PUB, the first payment will be subject to income tax
P031-26 138kV Outdoor Circuit Switchers, SF6
for Titan Substation 5

withholding at a rate depending on the U.S. status and the source of income as per IRS
Publication 1220. The W9 or W8 form must be included with proposal response. Attached
are sample forms.
TAXES
The BPUB is exempt from Federal Excise Tax, State Sales Tax and Local taxes. Do not include
tax in the proposal. If it is determined that tax was included in the proposal, it will not be
included in the tabulation or any awards. Tax exemption certificates will be furnished upon
request.
SIGNING OF PROPOSAL
Failure to sign proposal will disqualify it. Person signing proposal should show title or
authority to bind their firm to a contract.
EEOC GUIDELINES
During the performance of this contract, the Firm agrees not to discriminate against any
employee or applicant for employment because of race, national origin, age, religion, gender,
marital or veteran status or physically challenging condition.
CONTRACT AND TERM
The 138kV Outdoor Circuit Switchers shall be delivered FOB to 1495 Robinhood Drive,
Brownsville, TX 78521, An equipment contract for circuit switchers will be placed into effect
after evaluation and final approval by BPUB Board of Directors.
DELIVERY
Delivery of the equipment will only be accepted during normal working hours, Monday thru
Friday, 8 AM to 4 PM CST. A delivery ticket must be furnished with each delivery by the
carrier. The delivery ticket must show the BPUB's Purchase Order, number of crates, packages,
etc. being delivered to BPUB. A packing list must be furnished with each delivery by the carrier.
The packing list must include the BPUB's Purchase Order number, a brief description of
materials and the total number of crates, size, etc. being delivered to BPUB.
BROWNSVILLE PUB RIGHTS
1. If only one or no proposal is received by "submission date", the BPUB has the right to
reject, re-advertise, accept and/or extend the proposal by up to an additional two (2)
weeks from original submission date.
2. The right to reject any/or all proposals and to make award as they may appear to be
advantageous to the Brownsville Public Utilities Board.
3. The right to hold proposal for up to 90 days from submission date without action, and to
waive all formalities in proposal.
4. The right to extend the total proposal beyond the original 90-day period prior to an award,
if agreed upon in writing by all parties (BPUB and Firm/contractor) and if proposer/Firm
holds original proposal prices firm.
5. The right to terminate for cause or convenience all or any part of the unfinished portion of
the Project resulting from this solicitation within thirty (30) calendar days written notice;
for cause: upon default by the Firm/contractor, for delay or non-performance by the
P031-26 138kV Outdoor Circuit Switchers, SF6
for Titan Substation 6

Firm/contractor; or if it is deemed in the best interest of the BPUB for BPUB's
convenience.
6. The right to increase or decrease services. In proposal, stipulate whether an increase or
decrease in services will affect proposal price.
7. BPUB reserves the right to award multiple contractors to perform this work.
CORRECTIONS
Any interpretation, correction, or change to the RFP will be made by ADDENDUM. Changes or
corrections will be issued by the BPUB Purchasing Department. Addenda will be emailed to all
who have returned the Proposal Acknowledgement form. Addenda will be issued as
expeditiously as possible. It is the responsibility of the Firms to determine whether all addenda
have been received. It will be the responsibility of all respondents to contact the BPUB prior to
submitting a response to the RFP to ascertain if any addenda have been issued, and to obtain any
all addenda, execute them, and return addenda with the response to the RFP. Addenda may also
be posted on the BPUB website.
PROJECTED PROJECT TIMELINE
The BPUB has established the following timeline relating to the selection process. Dates are
estimates only and are subject to change.
RFP Issued: March 9, 2026
Last day to submit questions: March 20, 2026
Proposals due: March 25, 2026 by 5:00 PM CST
Proposals Acknowledgment: March 26, 2026 at 10:00 AM
Proposals evaluated: March 27- April 22, 2026
Board approval of contract award: May 11, 2026
Contract Executed: TBD
REFERENCE CHECKS
The BPUB will contact prospective firm's references by email or telephone. Provide company
name, address, email address, telephone number and contact name for three (3) references.
Complete the attached "Previous Customer Reference Worksheet", for each reference
provided.
RFP IS NOT A BASIS FOR OBLIGATIONS
This request for competitive sealed proposals does not constitute an offer to contract and does not
commit the BPUB to the award of a contract to anyone or to pay any costs incurred in the
preparation and submission of proposals. The BPUB reserves the right to reject any or all
proposals that do not conform to the requirements stated in this document. The BPUB also
reserves the right to cancel all or part of this request for proposals for any reason determined by
the BPUB to be in the best interest of the rate payers.
RIGHTS TO SUBMITTED MATERIALS
All proposals and material submitted to the BPUB by a firm, in response to this RFP, shall
P031-26 138kV Outdoor Circuit Switchers, SF6
for Titan Substation 7

become the property of the BPUB after the proposal submission deadline. The BPUB's return of
the proposals/material will be subject to the requirements of the laws of the State of Texas.
UNAUTHORIZED COMMUNICATIONS
After release of this solicitation, Proposer's contact regarding this RFP with members of the RFP
evaluation, interview or selection panels, and employees of the BPUB or officials of the BPUB
other than the Purchasing Manager or Purchasing Staff is prohibited and may result in
disqualification from this procurement process. No officer, employee, agent or representative of
the Proposer shall have any contact or discussion, verbal or written, with any members of the
BPUB Board of Directors, members of the RFP evaluation, interview, or selection panels, BPUB
staff, or directly or indirectly through others, seek to influence any BPUB Board member, BPUB
staff regarding any matters pertaining to this solicitation, except as herein provided. If a
representative of any Proposer violates the foregoing prohibition by contacting any of the above
listed parties with whom contact is not authorized, such contact may result in the Proposer being
disqualified from the procurement process.
PROPOSAL INFORMATION
All proposal envelopes shall contain one (1) signed original (entire document). The original
proposals will be opened and only the Firm's name read aloud at the BPUB Purchasing Office
located at 1155 FM 511, Olmito, Texas. All proposals will be managed by BPUB in a manner
that avoids disclosure of the contents to competing firms and keeps the proposals confidential
during any negotiations. All proposals will be open for public inspection as stated in the public
information act, after the contract is awarded; however, trade secrets and confidential commercial
or financial information in the proposals specifically identified by the firms will not be open for
public inspection. Accordingly, all pages in the proposal that the Firm considers to be proprietary
and confidential should be appropriately marked.
Direct any questions to Hugo E. Lopez, Purchasing Department, by phone at (956) 983-6375 or
by email at hlopez@brownsville-pub.com or to dsolitaire@brownsville-pub.com.
Candidates must guarantee their Original Proposal or subsequently clarified proposal for at least
ninety (90) days from the Original Proposal opening date. To obtain the best and final offers, the
BPUB may require written clarifications and explanations of Firm proposals after Original
Proposal submissions when certain candidates have been selected for interviews. The BPUB will
not be liable for any of the Firm's costs or expenses incurred in preparation or presentation of the
Proposal(s). The BPUB also reserves the right to conduct a pre-award survey, or to require other
evidence of technical, production, managerial, financial, or other abilities prior to the award of
the contract.
The BPUB will follow Texas Local Government Code procurement procedures found at:
Sections 252.021(b)(c); 252.041(b); 252.042; 252.043(h); 252.049(b).
To ensure that the award is made to the Firm whose proposal best meets the needs of the BPUB,
discussion may be conducted with the top three (3) rated Firms at BPUB's discretion. After the
meeting(s), five (5) working days will be allowed for the Firms to submit all requested additional
information and explanations in writing, which shall be deemed a part of their final offer. The
Firm shall submit with such clarifications and explanations any revised projected schedule. The
Firms shall be treated fairly and equally with respect to any and all opportunities for discussion,
P031-26 138kV Outdoor Circuit Switchers, SF6
for Titan Substation 8

clarification, and explanation of proposals.
EVALUATION PROCEDURE AND CRITERIA
All proposals must be completed and convey all of the information requested in order to be
considered responsive. If the proposal fails to conform to the essential requirements of the RFP,
the Brownsville PUB alone will determine whether the variance is significant enough to consider
the proposal susceptible to being made acceptable and therefore a candidate for further
consideration, or not susceptible to being made acceptable and therefore not considered for
award. Only the information provided with the proposal, subsequent discussions and
clarifications provided in writing, and the proposer's written Best and Final Offer, is used in the
evaluation process and award determination. Only these criteria will be considered on the award
determination.
A BPUB committee will review the proposals submitted in response to this request and will make
recommendations. The BPUB committee will review all proposals in light of the following major
evaluation criteria with corresponding weights.
Evaluation Criteria Possible Points
Proposal Net Price on line items 25
Time and Condition of Delivery 30
Compliance with Equipment Specifications 20
Compliance or Responsive with BPUB 20
Equipment Contract/Terms & Conditions
References 5
Total Points 100
DELIVERY
The Seller shall deliver the Equipment within the last Quarter of 2026_ after receipt of the
purchase order from the Purchaser. The time for delivery shall be extended for the period of any
reasonable delay due exclusively to causes beyond the control and without the fault of the Seller,
including, but not limited to, acts of God, fires, strikes, and floods.
(a) The prices set forth in the Proposal include the cost of delivery of the circuit
switchers to 1495 Robinhood Drive, Brownsville, Tx 78521
(b) The prices set forth in the Proposal do not include any sums which are or may be
payable by the Seller on account of taxes imposed by any taxing authority upon the
sale, purchase or use of the Equipment.
PAYMENT
Upon the shipment of any Equipment hereunder, the Seller shall submit to the Purchaser a detailed
statement of the Equipment shipped. The Purchaser shall, upon receipt of the Equipment, pay the
Seller ninety five percent (95%) of the contract price of the Equipment. When the Equipment has
been installed, placed in satisfactory operation, tested and accepted by the Purchaser, the Purchaser
shall make final payments thereof to the Seller; provided, however, such final payment shall be made
P031-26 138kV Outdoor Circuit Switchers, SF6
for Titan Substation 9

not later than one-hundred eighty (180) days after delivery of the Equipment, unless such acceptance
by the Purchaser shall be withheld because of the fault of the Seller.
DEFECTIVE MATERIAL AND WORKMANSHIP
All Equipment furnished hereunder shall be subject to the inspection, tests, and approval of the
Purchaser and the Seller shall furnish all information required concerning the nature of source of
any Equipment and provide adequate facilities for testing and inspecting the Equipment at the
plant of the Seller.
(a) The Equipment furnished hereunder shall become the property of the Purchaser upon
delivery, provided, however, that the Purchaser, within one year after delivery or
within the period for which the Equipment is guaranteed, whichever is longer, may
reject any Equipment which does not comply with the Specifications attached hereto
and made a part hereof or with the guarantees, if any, of the Seller and the
manufacturer. Upon any such rejection, the Seller shall repair or replace such
defective Equipment within a reasonable time after notice in writing from the
Purchaser and in the event of failure by the Seller so to do, the Purchaser may make
such replacement and the cost and expense thereof shall be paid by and recoverable
from the Seller.
MISCELLANEOUS
All manufacturers' guarantees of Equipment, if any, shall be transferred and assigned to the
Purchaser upon delivery of any Equipment and before final payment is made for such Equipment.
Such guarantees shall be in addition to those required of the Seller by other provisions of this
Contract.
The Seller shall hold harmless and indemnify the Purchaser from any and all claims, suits, and
proceedings for infringement of any patent or patents covering Equipment purchased hereunder.
Each and all of the covenants and agreements herein contained shall extend to and be binding
upon the successors and assigns of the parties hereto provided, however, that the Seller shall not
assign this contract or any part hereof without approval in writing of the Purchaser, and further
that the Seller shall not enter into any contract with any person, firm or corporation for the
performance of the Seller's obligations hereunder, or any part thereof, without the approval in
writing of the Purchaser.
The Seller agrees to pay liquidated damages in the amount of $500.00 per day if the 138kV
circuit switchers are not delivered within the delivery time specified in Section 2 on page 15.
1IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed in
their respective corporate names by their presidents and their corporate seals to be hereunto
affixed and attested by their secretaries, all as of the day and year first above written.
The Successful Vendor/Firm agrees to furnish a Supply Bond in the amount of the proposal.
P031-26 138kV Outdoor Circuit Switchers, SF6
for Titan Substation 10