KTC LED Lighting Upgrade

Agency: City of Kalamazoo
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 335122 - Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing
Posted Date: Aug 27, 2019
Due Date: Sep 26, 2019
Solicitation No: 91082-028.0
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Description Bid # Bid Opening Documents
KTC LED Lighting Upgrade 91082-028.0 September 26, 2019 at 3:00 p.m. Bid Documents

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County Transportation Authority
Purchasing Division
241 W. South Street
Kalamazoo, MI 49007
Phone: 269.337.8020
MANDATORY PRE-BID MEETING – September 10, 2019 @ 10:00 a.m.*
Metro Transit, 530 N. Rose Street, Kalamazoo, MI 49007
The Central County Transportation Authority is soliciting sealed bids for:
PROJECT NAME: Kalamazoo Transportation Center
LED Lighting Upgrade
IFB ISSUE DATE: August 27, 2019
Bid Reference #: 91082-028.0
BID DUE/ OPENING DATE: September 26, 2019 @ 3:00 pm Local Time
Facsimile Proposals Will Not Be Accepted
Mail to:
c/o Central County Transportation Authority
241 W. South Street
Kalamazoo, MI 49007
Questions about this IFB should be directed to:
Department Contact: Rob Branch
Fleet and Facilities Manager at
*To be considered for this bid all bidders must attend pre-bid meeting
You are invited to submit a bid for this project. Specifications, terms, conditions and instructions for submitting
bids are contained herein. This Invitation for Bid with all pages, documents and attachments contained herein, or
subsequently added to and made a part hereof, submitted as a fully and properly executed bid shall constitute the
contract between the CCTA and the successful bidder when approved and accepted on behalf of the CCTA by an
authorized official or agent of the CCTA. Please review the bid document as soon as possible and note the
DEADLINE FOR QUESTIONS in the Instructions to Bidders.
All bidders shall complete and return the Bid and Award page(s) and submit all information requested herein in
order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly identified and
sealed envelope to the Purchasing/Risk Management Division at the above address. BIDS MUST BE
reserves the right to postpone the bid opening for its own convenience.
Instructions to Proposers
II Bid & Award Signature Page
III Specifications and Requirements
IV Indemnity and Insurance
V Terms and Conditions
2 – 10
11 – 13
14 – 15
16 – 19
Appendix A
Appendix A-1
FTA Clauses - Construction
Davis Bacon Wages
Kalamazoo Transportation Center LED Lighting Upgrade
Bid Reference #: 91082-028.0
NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this form
immediately. Your response will assist us in evaluating all responses for this important project and to improve
our bid solicitation process.
The Purchasing Division of the CCTA wishes to keep its proposers list file up-to-date. If, for any reason you
cannot supply the commodity/service noted in this bid solicitation, this form must be completed and returned to
remain on the particular bid list for future projects of this type.
If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will
assume that you can no longer supply this commodity/service, and your name will be removed from this
bid list.
Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).
Specifications are unclear (explain below).
We are unable to meet specifications.
Insufficient time to respond to the Invitation for Bid.
Our schedule would not permit us to perform.
We are unable to meet bond requirements.
We are unable to meet insurance requirements.
We do not offer this product or service.
Remove us from your proposers list for this commodity or service.
Other (specify below).
REMARKS: __________________________________________________________________________
SIGNED: _________________________________ NAME:___________________________________
(Type or Print)
TITLE: __________________________________ DATE: __________________________________
FIRM NAME: ________________________________________________________________________
(if any)
ADDRESS: __________________________________________________________________________
(Street address)
PHONE: _________________________________ FAX: ____________________________________
EMAIL: ____________________________________________________________________________
Kalamazoo Transportation Center LED Lighting Upgrade
Page 1
Bid Reference #: 91082-028.0
1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully
examine the specifications and shall fully inform themselves as to all existing conditions and
limitations. The bidder shall indicate in the bid the sum to cover the cost of all items included on
the bid form.
2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or
extension already entered by the bidder on the Bid and Award form is to be altered, it shall be
crossed out and the new unit price or extension entered above or below and initialed by the bidder
with ink. The bid shall be legally signed, and the complete address of the bidder given thereon.
All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by
project name, bid opening date and time. Bids opened by mistake, due to improper identification,
will be so documented and resealed. The Purchasing/ Risk Management Division will maintain
and guarantee confidentiality of the contents until the specified opening date and time. Facsimile
bids will not be accepted.
3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the
meaning or interpretation of the Invitation for Bid (IFB) and attachments must be requested in
writing, at least 5 business days before the bid opening so a reply may reach all prospective
bidders before the submission of bids. Any information given to a prospective bidder concerning
the IFB will be furnished to all prospective bidders as an amendment or addendum to the IFB if
such information would be prejudicial to uninformed bidders. Receipt of amendments or addenda
by a bidder must be acknowledged in the bid by attachment, or by letter or fax received before the
time set for opening of bids. Oral explanation or instructions given prior to the opening will not
be binding.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be
considered in evaluating bids for award. Offered discounts of less than thirty (30) days will be
taken if payment is made within the discount period, even though not considered in evaluation of
the bid.
5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized
representative, provided their identity is made known and a receipt is signed for the bid, but only
if the withdrawal is made prior to the exact time set for receipt of bid. No bid may be withdrawn
for at least ninety (90) days after bid opening.
6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or
any changes, insertions or omissions to the terms and conditions, specifications or any other
requirement of this IFB may be considered non-responsive, and at the option of the CCTA, result
in rejection of the alternate bid.
7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for
receipt will not be considered. (Note: The CCTA reserves the right to consider bids that have
been determined by the CCTA to be received late due to mishandling by the CCTA after receipt
of the bid and no award has been made.)
8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall
Kalamazoo Transportation Center LED Lighting Upgrade
Page 2
Bid Reference #: 91082-028.0
The undersigned having become thoroughly familiar with and understanding all of the bid/contract
documents incorporated herein agrees to provide Kalamazoo Transportation Center LED lighting upgrade.
See Section III, Scope of Work for more details.
1. Kalamazoo Transportation Center LED Lighting Upgrade
Total Amount: $_______________________________
This job will be prevailing wage based on the use of Federal grant money
Guaranteed completion of the entire project will be 45 business days after award and notice to proceed.
Proposer/Contractor has examined and carefully studied the bidding documents and attachments, and
acknowledges receipt of the following addenda:
Addendum No:
_________ __________ __________ __________ __________
_________ __________ __________ __________ __________
Proposer shall provide all of the information as requested herein with their bid. Failure to do so and/or
failure to provide post-bid requested information may be cause for rejecting the bid as non-
By my signature below, I certify that the firm bidding on this contract, when making hiring decisions,
does not use a past criminal conviction as a bar to or preclude a person with a criminal conviction from
being considered for employment with the bidding firm unless otherwise precluded by federal or state
law. I further certify that I have read and agree to be bound by the provisions of the CCTA’s Non-
Discrimination Clause found in Appendix A as updated by City Ordinance 1856.
Signed: ______________________________________ Name: ________________________________
Title: _______________________________________
Kalamazoo Transportation Center LED Lighting Upgrade
Page 3
Bid Reference #: 91082-028.0
Bidder’s Form
(Please return this form with your bid submission.)
Firm Name: _____________________________________________________________________
Website: _____________________________________________________________________
Phone: (_______)_________-_______________
Email: _________________________________
Years in Business:
Number of Employees: ___________
Annual Gross Receipts of your firm:
under $150,000
$150,001 to $300,000
$300,001 to $500,000
$500,001 and up
Special Status:
Small Business

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