Kosher Vended Meals

LAKEWOOD BOARD OF EDUCATION
LAKEWOOD, NEW JERSEY 08701
Goods and Services Bid
Bid Specifications & General Requirements
COMMERCIAL VENDED KOSHER MEALS
Bid No: 04-2627
Tuesday, June 23, 2026
Bid Opening Date
Bid Opening Time
Kevin Campbell
School Business Administrator/Board Secretary
Federal Funds Federal Funds
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LAKEWOOD BOARD OF EDUCATION
LAKEWOOD, NEW JERSEY 08701
Federal Funds REQUEST FOR BIDS Federal Funds
COMMERCIAL VENDED KOSHER MEALS/IFB
The Lakewood Board of Education is currently requesting bids for the 2026-2027, 2027-2028 &
2028-2029 school years (a 3-year contract) for the delivery and receipt of COMMERCIAL
VENDED KOSHER MEALS for the school food service programs.
The Commercial Vendor will provide Kosher meals/documents according to USDA meal
patterns, regulations, and guidelines as well as the New Jersey Department of Agriculture
policies and guidelines.
Specifications can be obtained from, and bids submitted to:
Name of SFA: Lakewood Board of Education
Name of SFA Contact Person: Diane Piasentini, QPA
Email Address: dpiasentini@lakewoodpiners.org
School Address:
Street Address: 200 Ramsey Ave
City: Lakewood State: New Jersey Zip: 08701
All bids must be submitted no later than
Date: Tuesday, June 23, 2026
Time: 11:00 A.M.
All bids must be delivered in a sealed envelope and be clearly marked
"Commercial Vended Meals Bid"
The Lakewood Board of Education reserves the right to accept or reject any and /or all bids or
accept the bid that it finds, in its sole discretion, to be the most advantageous to the SFA.
PUBLIC NOTICE: PROCURING GOODS AND SERVICES FINANCED WITH FEDERAL FUNDS
The Lakewood Board of Education hereby provides public notice that federal funds will be used to
procure the goods/services as outlined in the bid specifications. The percentage of the cost of the
goods/services are outlined below:
Federal Program Percentage of the Total Cost of Bid
National School Lunch Program One Hundred Percent (100%)
The dollar amount of Federal Funds to be used for this contract is estimated to be $375,000 for the
2026/2027 school year.
Kevin Campbell
School Business Administrator/Board Secretary
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Standards of Conduct; Conflicts of Interests
Ethics in Purchasing
The LAKEWOOD BOARD OF EDUCATION, pursuant to Federal Regulation 2 CFR 200.318 (c) (1), hereby
establishes the following Standard of Conduct; Conflict of Interests in the selection, award and
administration of contracts using federal funds.
Conflict of Interest
No employee, officer, or agent of the District may participate in the selection, award, or administration
of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a
conflict of interest would arise when the employee, officer, or agent, any member of his or her
immediate family, his or her partner, or an organization which employs or is about to employ any of the
parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm
considered for a contract.
Financial Interest; Involvement in Contracts
No person officially connected or employed with, the Board shall be an agent for, or be in any way
pecuniary or beneficially interested in, or receive any compensation or reward of any kind for, the sale
of any textbooks, school apparatus or supplies of any kind, for use in the school district with which he is
connected or by which he is employed or within the state or part thereof over which his jurisdiction
extends, upon penalty of removal from office or of revocation of his certificate to teach or to administer,
direct or supervise the teaching, instruction or educational guidance of pupils in the public schools, but
the prohibition of this section shall not prevent any person from receiving royalties upon the sale of any
textbook of which he is the author. N.J.S.A. 18A:6-8
No school official shall act in his official capacity in any matter where he, a member of his immediate
family, or a business organization in which he has an interest, has a direct or indirect financial
involvement that might reasonably be expected to impair his objectivity or independence of judgment.
No school official shall act in his official capacity in any matter where he or a member of his immediate
family has a personal involvement that is or creates some benefit to the school official or member of his
immediate family. N.J.S.A. 18A:12-24 (c)
Solicitation/Receipt/Acceptance of Gifts and Gratuities from Contractors
The officers, employees, and agents of the Board may neither solicit nor accept gratuities, favors, or
anything of monetary value from contractors or parties to subcontracts.
Board members, school officials and employees, or members of their immediate family are prohibited
from soliciting, receiving or agreeing to receive any compensation, reward, employment, gift, meal,
honorarium, travel, reimbursement, favor, loan, service, or other things of value from any person, firm,
corporation, partnership, or business that is a recipient of a purchase order from the district, or a
potential bidder, or an applicant for any contract with the district, based upon an understanding that
what is solicited or offered was for the purpose of influencing the board member or school employee in
the discharge of their official duties. N.J.S.A. 18A:12-24 (e).
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Contractor/Vendor Responsibility - Doing Business with the Board of Education
Any vendor doing business or proposing to do business with the Board, shall neither pay, offer to pay,
either directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or other
things of value of any kind to any official or employee of the Board or to any member of the official's or
employee's immediate family. No vendor shall cause to influence or attempt to cause to influence, any
official or employee of the Board, in any manner which might tend to impair the objectivity or
independence of judgment of said official or employee.
Disciplinary Actions for Violations of Standards
Officers, employees and agents of the Board who violate the standards of conduct, shall be subject to
administrative disciplinary actions which may lead to suspension of employment; removal of office and
revocation of his certificate to teach or administer in the State of New Jersey.
Disclosure of Fraudulent Activities
The Board of Education will disclose all violations of Federal criminal law involving fraud, bribery, or
gratuity violations potentially affecting the Federal award pursuant to Uniform Grant Guidance, 2 CFR
200.113. Such disclosures must occur in a timely manner and be submitted in writing to the United
States Department of Education or the New Jersey Department of Education.
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LAKEWOOD BOARD OF EDUCATION
BID CHECKLIST
A. Documents to be Returned with Bid
1. Acknowledgement of Addenda
2. Affirmative Action Questionnaire or Certificate of Employee Information Report stapled to Questionnaire
3. Assurance of Compliance
4. Bid Guarantee (Bid Bond, Cashier's Check, or Certified Check)
5. Bid Proposal Form
6. Chapter 271 Political Contribution Disclosure Form
7. Contractor/Vendor Questionnaire / Certification
8. Consent of Surety
9. Non-Collusion Affidavit
10. Statement of Ownership
11. Certifications for Federal Contract Requirements.
The documents listed above when required, are to be submitted with the bid package. Failure to submit
them may be cause for disqualification for being non-responsive pursuant to N.J.S.A. 18A:18A-2(y).
B. Reminder Checklist
As a courtesy, the Office of the School Business Administrator/Board Secretary has prepared this reminder
checklist for items pertaining to this bid. The checklist is not considered to be all-inclusive. Bidders are to
read and become familiar with all instructions outlined in the bid package.
Item Yes No
1. Have you verified your pricing to ensure accuracy?
2. Have you answered questions fully and accurately?
3. Have you signed all your documents (blue ink preferred)? Facsimile,
rubber-stamped, electronic or digital signatures are not acceptable.
4. Have you prepared all documents for submission?
5. Did you make a copy of the bid package for your records?
6. Did you submit a Bid Guarantee? Consent of Surety?
7. Did you correctly address the envelope?
8. Have you allowed ample time for the bid to reach the Business Office?
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LAKEWOOD BOARD OF EDUCATION
GENERAL
SPECIFICATIONS
Kevin Campbell
School Business Administrator/Board Secretary
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LAKEWOOD BOARD OF EDUCATION
COMMERCIAL VENDED KOSHER MEALS
INSTRUCTIONS TO BIDDERS
BIDS ARE TO BE SUBMITTED TO: Kevin Campbell
School Business Administrator/Board Secretary
Lakewood Board of Education
200 Ramsey Avenue
Lakewood, New Jersey 08701
Attn: Purchasing Department
BY: 11:00 a.m. PREVAILING TIME ON: Tuesday, June 23, 2026
Bids may be submitted by mail, delivery service or in person. Bids are to be submitted in a sealed
envelope and the bid envelopes will be unsealed and the contents announced at the bid opening
meeting.
Bids must be placed in a sealed envelope/package marked as shown below on the front of the
envelope/package. Bidders should also keep a complete copy of the bid packet, exactly as submitted.
Title: COMMERCIAL VENDED KOSHER MEALS
Bid Number: 04-2627
Name and Address of the Bidder
Bid Opening Date: Tuesday, June 23, 2026
Bid Opening Time: 11:00 a.m.
Failure to properly label the bid envelope may lead to the rejection of the bid.
BID OPENING MEETING
All bids will be publicly received and unsealed by the School Business Administrator/Board Secretary in
the Board of Education, 200 Ramsey Avenue, Lakewood, New Jersey 08701 and read beginning at 11:00
a.m. on Tuesday, June 23, 2026. Bidders and/or their authorized agents, and the general public are
invited to be present at the bid opening. It is the responsibility of each bidder to ensure that their bid is
complete and presented to the School Business Administrator/Board Secretary prior to the advertised
bid date and time. No bids shall be received or accepted by the Board after the advertised bid date and
time. (N.J.S.A. 18A:18A:21 (b))
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1. AFFIRMATIVE ACTION REQUIREMENTS
Each company shall submit to the Board after notification of award, but prior to execution of a goods
and services contract, one of the following three documents:
* Appropriate evidence that the contractor is operating under an existing federally approved or
sanctioned affirmative action program;
* A certificate of Employee Information Report approval issued in accordance with N.J.A.C.17:27-4;
or
* The successful bidder (respondent) shall complete an Employee Information Report, Form AA-
302, and submit it to the Division of Purchase and Property Contract Compliance and Audit Unit
with a check or money order for $150.00 made payable to the Treasurer, State of NJ and forward
a copy of the form and check/money order to the board of education. Upon submission and
review by the Division, the Report shall constitute evidence of compliance with the regulations.
Please note: A completed and signed Affirmative Action Questionnaire is required with the submission
of the bid/proposal. However, the Board will accept in place of the Questionnaire, Affirmative Action
Evidence in the form of a current Certificate of Employee Information Report submitted with the
bid/proposal.
If awarded a contract your company/firm will be required to comply with the requirements of
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq., and the terms and conditions of the Mandatory Equal
Employment Opportunity Language-Exhibit A. Vendors and contractors are to adhere to the
Requirement for Affirmative Action to Ensure Equal Employment Opportunity in Federal contracts
pursuant to Executive Order 11246.
Sample Certificate of Employee Information Report
All respondents are urged to submit with their response, a copy of their firm's Certificate of Employee
Information Report. Failure to submit the Certificate of Employee Information Report or other
Affirmative Action evidence prior to the execution of the contract will result in the rejection of the
bid/proposal.
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2. ALTERNATIVE DISPUTE RESOLUTION PROCESS
All disputes relating to the performance of the contract shall be submitted first to non-binding
mediation by a single mediator. The mediation shall be held at the Board of Education offices before a
single mediator who is mutually acceptable to the parties. The parties shall share the mediator's fees
equally. If the dispute is submitted for mediation, the neutral party must demonstrate knowledge of the
Public School Contracts Law. The arbitration of claims is expressly excluded under this contract. These
alternative dispute resolution practices required by this section shall not apply to disputes concerning
the bid solicitation process or the formation of contracts. Nothing shall prevent either party from
seeking injunctive or declaratory relief in court at any time.
3. AMERICANS WITH DISABILITIES ACT
The contractor must comply with all provisions of the Americans with Disabilities Act (ADA), P.L 101-336,
in accordance with 42 U.S.C. S121 01 et seq.
4. AMERICAN GOODS (N.J.S.A. 18A:18A-20)
The District intends to purchase, wherever available, and practical, goods and materials manufactured in
the United States. Buy American-7 CFR 210.21 (d); 2 CFR 200.322 Domestic Preferences for
Procurements.
5. ANTI-BULLYING BILL OF RIGHTS-REPORTING OF HARASSMENT, INTIMIDATION AND
BULLYING- CONTRACTED SERVICE
The contracted service provider shall comply with all applicable provisions of the New Jersey Anti-
Bullying Bill of Rights Act-N.J.S.A. 18A:37-13.1 et seq., all applicable code and regulations, and the Anti-
Bullying Policy of the Board of Education. The district shall provide to the contracted service provider a
copy of the board's Anti-Bullying Policy.
In accordance with N.J.A.C. 6A:16-7.7 (c), a contracted service provider, who has witnessed, or has
reliable information that a student has been subject to harassment, intimidation, or bullying shall
immediately report the incident to any school administrator or safe schools resource officer, or the
School Business Administrator/Board Secretary.
6. ANTI-DISCRIMINATION PROVISIONS N.J.S.A. 10:2-1
N.J.S.A. 10:2-1. Antidiscrimination provisions. Every contract for or on behalf of the State or any county
or municipality or other political subdivision of the State, or any agency of or authority created by any of
the foregoing, for the construction, alteration or repair of any public building or public work or the
acquisition of materials, equipment, supplies or services shall contain provisions by which the contractor
agrees that:
a. In the hiring of persons for the performance of work under this contract or any subcontract
hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials,
equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting
on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin,
ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex,
discriminate against any person who is qualified and available to perform the work to which the
employment relates;
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b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against
or intimidate any employee engaged in the performance of work under this contract or any subcontract
hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such
materials, equipment, supplies or services to be acquired under such contract, on account of race, creed,
color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual
orientation or sex;
c. There may be deducted from the amount payable to the contractor by the contracting public agency,
under this contract, a penalty of $50.00 for each person for each calendar day during which such person
is discriminated against or intimidated in violation of the provisions of the contract; and
d. This contract may be canceled or terminated by the contracting public agency, and all money due or
to become due hereunder may be forfeited, for any violation of this section of the contract occurring
after notice to the contractor from the contracting public agency of any prior violation of this section of
the contract.
No provision in this section shall be construed to prevent a board of education from designating that a
contract, subcontract or other means of procurement of goods, services, equipment or construction
shall be awarded to a small business enterprise, minority business enterprise or a women's business
enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).
7. BID GUARANTEE AND BONDING REQUIREMENTS N.J.S.A. 18A:18A-24; 2 CFR 200.325*
Please note: The name, address, and phone number of the Bond Underwriter as well as the Bond
Number shall be included with all bonds submitted to the Board of Education. *When applicable.
A. Bid Guarantee REQUIRED NOT REQUIRED
When required, each bid shall be accompanied by a bid bond, cashiers or certified check for ten percent
(10%) of the amount of the total contract, but not in excess of $20,000. This guarantee shall be made
payable to the Lakewood Board of Education. Such deposit shall be forfeited upon refusal of a bidder to
execute a contract; otherwise, checks shall be returned when the contract is executed and the
performance bond (if required) is filed with the Board of Education. The bid number assigned to this bid
shall be included on the bid bond, cashiers or certified check. The bid security checks for unsuccessful
bidders, if requested, will be returned as soon after the bid opening as possible but in no event later
than (10) days after the bid opening.
Please note: Uncertified business checks, personal checks or money orders are not acceptable.
All bid bonds submitted must be signed and witnessed with original signatures. The Board will not
accept facsimile or rubber stamp signatures on the bid bond. Failure to sign the bid bond by either the
Surety or Principal shall be deemed cause for disqualification of the bid. The Attorney-in-Fact who
executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the
Power of Attorney. The name, address and phone number of the Bond Underwriter as well as the
Bond Number shall be included with all bonds submitted to the Board. The bid guarantee shall include the
bid number or solicitation number assigned by the board of education.
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