Kinship Support Services Program (KSSP)
| Agency: | Napa County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Feb 17, 2024 |
| Due Date: | Mar 22, 2024 |
| Solicitation No: | HHSA 070 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
HHSA 070
|
| Bid Title: |
Kinship Support Services Program (KSSP)
|
| Category: | Health and Human Services; Social Services |
| Status: | Open |
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Attachment Preview
REQUEST FOR PROPOSALS
*Corrected Version updated at 5pm on February 16, 2024*
Kinship Support Services Program (KSSP)
Proposal Number: HHSA 070
ISSUED BY:
NAPA COUNTY HEALTH AND HUMAN SERVICES AGENCY
Child Welfare Services
Release Date: February 16, 2024
Due Date: March 22, 2024
Send inquiries via e-mail to HHSARFP@countyofnapa.org
An Equal Opportunity Employer
Auxiliary aids and services are available upon
request to individuals with disabilities.
TABLE OF CONTENTS
CALENDAR OF KEY DATES .......................................................................................................... … 1
SERVICES .................................................................................................................................................. 2
CURRENT PRACTICES .......................................................................................................................... 2
SCOPE OF WORK .................................................................................................................................... 2
OUTCOMES…………………………………………………………………………………………… 3
COMPENSATION……………………………………………………………………………………….3
PROPOSAL PROCESS ............................................................................................................................ 3
QUESTIONS REGARDING THE RFP ................................................................................................. 4
PROPOSAL REQUIREMENTS.............................................................................................................. 4
VENDOR QUALIFICATIONS AND EXPERIENCE.......................................................................... 5
REFERENCES ............................................................................................................................................ 6
PROFESSIONAL SERVICES AGREEMENT ...................................................................................... 6
INSURANCE REQUIREMENTS ........................................................................................................... 6
LOCAL VENDOR PREFERENCE POLICY.......................................................................................... 6
PRE-AWARD RISK ASSESSMENT...................................................................................................... 7
EVALUATION OF PROPOSALS .......................................................................................................... 7
EVALUATION CRITERIA...................................................................................................................... 8
PROVISION OF INFORMATION TO RESPONDENTS ................................................................. 8
PROPOSAL SUBMISSION, DUE DATE AND LATE PROPOSALS ............................................. 9
VENDOR INQUIRIES……………………………………………………………………………… 10
RFP ADDENDA………………………………………………………………………………………. 10
APPEALS……………………………………………………………………………………………… 10
RESOLUTION PROCESS…………………………………………………………………………… 11
APPEAL TO BOARD OF SUPERVISORS…………………………………………………………..11
ATTACHMENTS…………………………………………………………………………………… 12
PRE-AWARD RISK ASSESSMENT……………………………………………………………… 13
NAPA COUNTY PROFESSIONAL SERVICES AGREEMENT GENERAL TERMS AND
CONDITIONS……………………………………………………………………………………… 15
i
CALENDAR OF KEY EVENTS
ACTIVITY
Release of Request for Proposal
Questions Due 5:00 pm
Responses to Questions posted to website
Proposals Due 5:00 pm
Proposal Review and Selection
Notice of Intent to Negotiate**
Contract Negotiations and Development
Notification of Intent to Award***
Contract Approved
Commencement of Services
DATE*
February 16, 2024
February 23, 2024
March 1, 2024
March 22, 2024
March 22, 2024 to April 4, 2024
April 5, 2024
April 5, 2024 to April 26, 2024
April 29, 2024
May 7, 2024
July 1, 2024
* Dates are subject to change at sole discretion of Napa County. If dates for Questions Due or Proposals
Due change, the change will be published via Addendum attached to the RFP.
**Intent to Negotiate will be sent by RFP Administrator to all RFP respondents after Program has selected
a vendor.
***Notification of Intent to Award will be sent by RFP Administrator to all RFP respondents at least 5
working days prior to County signing contract or Board approval of the contract.
1 | RFP
SERVICES
The Napa County Health and Human Services Agency desires to solicit qualified proposals to
provide Kinship Support Service Program (KSSP) for kinship families and kinship caregivers
countywide in foster care.
The Kinship Support Service Program supports and assists kinship families and kinship
caregivers in raising a relative youth if an out of home placement must occur. The goal is to
provide services for kinship families and kinship caregivers countywide. In addition, the goal is
also to ensure and promote safety, permanency, and wellbeing for these families in order to
provide these families with successful and positive outcomes. The benefits of kin placements
include minimized trauma, improved well-being, increased permanency, kin placements are
more stable and willing to maintain sibling groups together, preserves a cultural identity and
ties to community.
CURRENT PRACTICES
Currently, Napa County Child Welfare offers Kinship Support Service Program (KSSP) services
through a contract with a non-profit agency located in Napa. The KSSP program provides
supportive services to kinship families and kinship caregivers countywide in foster care.
Referrals are submitted to the contractor by Children's Welfare Services (CWS) of Health and
Human Services Agency.
SCOPE OF WORK
The successful respondent will be expected to perform services according to the following scope of
work:
• CONTRACTOR shall arrange any required California Department Social Services visits to
Kinship Support Services Program (KSSP) sites.
• CONTRACTOR shall recruit, train and assign staff that are trained and knowledgeable in
mandated reporting, cultural competency/diversity, cultural sensitivity, Child Welfare
Services, providing kinship support, trauma-informed practices, child development,
strength-based practices, substance abuse, intimate partner violence, facilitating support
groups, knowledge of community resources, and pose skills in collaboration with internal
and external partners.
• CONTRACTOR shall provide culturally competent services to families who are
monolingual in Spanish; and to families who, while not monolingual, are culturally
identified as Hispanic.
• CONTRACTOR shall ensure that all staff have Department of Justice and Live Scan
Clearance.
• CONTRACTOR shall ensure that staff are mandated reporter trained.
• CONTRACTOR shall meet the following facility requirements where Kinship Support
Services Program are provided:
2 | RFP
o Ensure data is safe/safe location
o Accessibility to public transportation
o Ensure office space for staff
o Ensure that ADA requirements are met
o Visible signage indicating that site offers Kinship Support Services
o Welcoming reception are for family/children
o Kitchen space, storage space, library space and food/clothing space
o Adequate parking available
o Indoor space for group activities and outdoor space for play area
o Meets zoning requirements
• CONTRACTOR shall provide a variety of Kinship Support Services, including but not
limited to:
o Outreach: Provide outreach in collaboration with the county to promote KSSP
within Napa County to engage existing and new kinship families. Assist in a variety
of cross-generation, and ethnicity outreach programs to ensure participation from the
diverse families who currently or might potentially be relatives. Efforts include but
not limited to:
▪ Teaming with Voices Youth Program, the local transition-aged youth
leadership and services provider.
▪ Teaming with other community providers, Aldea, Expressions of Hope and
other community based providers to ensure program information is provided
and agencies can refer families as identified.
▪ Press releases provided to Napa County Newspaper: Napa Valley Register,
American Canyon Eagle, Weekly Calistogan, and the St. Helena Star.
▪ Use of local television, such as http://napavalleytv.org/
▪ Development and distribution of flyers (in English and Spanish) about
upcoming training opportunities.
▪ Outreach to families through established public services (e.g. schools, police
and fire departments).
▪ Dissemination of information about the program through the family
resource centers.
▪ Getting the word out to Hispanic families (Spanish is Napa County’s
threshold language) through a local Hispanic Network.
▪ Going where relatives congregate to present informational workshop (e.g.
senior centers, churches, etc.).
o Information & Referral: Offer information and referral services for families who
are in search of resources and support.
o Intake/Assessment: Provide intake and assessment services to assist families in
identifying and prioritizing their needs. Provide crisis intervention when needed
and link families to appropriate community services. The CONTRACTOR shall use
a comprehensive assessment to reveal service and treatment intervention strategies
to help the child develop appropriate competencies and skills, including the types
of services needed and parental and sibling visiting schedules, if appropriate. The
family assessment should be based on an understanding of the kinship family’s
3 | RFP
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