Kik Pool Disinfectant Conversion

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
Posted Date:	Feb 2, 2024
Due Date:	Mar 5, 2024
Solicitation No:	Reference number: 91263-001.0
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Department of Management Services

Purchasing Division

241 West South Street

Kalamazoo, MI 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

www.kalamazoocity.org

purchasing@kalamazoocity.org

INVITATION FOR BIDS (IFB)

The City of Kalamazoo, Michigan is soliciting sealed bids for:

Project Name:

Kik Pool Disinfectant Conversion

Bid Reference #: 91263-001.0

IFB ISSUE DATE: February 2, 2024

BID DUE/OPENING DATE: March 5, 2024, @ 3:30 p.m. Local Time

Facsimile Bids Will Not Be Accepted.

MAILING ADDRESS & INSTRUCTIONS

Mail to:

Purchasing Division

241 W. South Street

Kalamazoo, MI 49007

Questions about this IFB should be directed to:

Department Contact: Chad Wendt

Recreation Manager at wendtc@kalamazoocity.org

(269) 337-8042

Include on the Envelope the Project Name and Bid Reference Number. All Envelopes Must Be Sealed.

You are invited to submit a bid for this project. Specifications, terms, conditions, and instructions for

submitting bids are contained herein. This Invitation for Bids with all pages, documents and attachments

contained herein, or subsequently added to and made a part hereof, submitted as a fully and properly executed

bid shall constitute the contract between the City and the successful bidder when approved and accepted on

behalf of the City by an authorized official or agent of the City. Please review the bid document as soon as

possible and note the DEADLINE FOR QUESTIONS in the Instructions to Bidders.

All bidders shall complete and return the Bid and Award page(s) and submit all information requested herein

in order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly identified

and sealed envelope to the Purchasing Division at the above address. BIDS MUST BE RECEIVED

BEFORE THE DUE DATE - LATE BIDS WILL NOT BE CONSIDERED. The City reserves the right

to postpone the bid opening for its own convenience.

TABLE OF CONTENTS

SECTION

PAGE #

Statement of No Bid

Instructions to Bidders

1-2

II Bid & Award Pages

3–8

III Specifications & Special Conditions

9 – 11

IV Terms & Conditions

12 – 16

V Indemnity & Insurance

17 – 18

APPENDICES

Appendix A

CITY OF KALAMAZOO – INVITATION FOR BIDS

Kik Pool Disinfectant Conversion

STATEMENT OF NO BID

Bid Reference #: 91263-001.0

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this form

immediately. Your response will assist us in evaluating all responses for this important project and to improve our

bid solicitation process.

The Purchasing Division of the City of Kalamazoo wishes to keep its bidders list file up to date. If, for any reason

you cannot supply the commodity/service noted in this bid solicitation, this form must be completed and returned to

remain on the particular bid list for future projects of this type.

If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will

assume that you can no longer supply this commodity/service, and your name will be removed from this bid

list.

_____

Specifications too "tight", i.e., geared toward one brand or manufacturer only (explain below).

_____

Specifications are unclear (explain below).

_____

We are unable to meet specifications.

_____

Insufficient time to respond to the Invitation for Bid.

_____

Our schedule would not permit us to perform.

_____

We are unable to meet bond requirements.

_____

We are unable to meet insurance requirements.

_____

We do not offer this product or service.

_____

Remove us from your bidders list for this commodity or service.

_____

Other (specify below).

REMARKS: ___________________________________________________________________________

______________________________________________________________________________________

SIGNED: _________________________________ NAME: ___________________________________

(Type or Print)

TITLE: __________________________________ DATE: ___________________________________

FIRM NAME: _________________________________________________________________________

(If any)

ADDRESS: _____________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: _________________________________ FAX: _____________________________________

EMAIL: ______________________________________________________________________________

CITY OF KALAMAZOO – INVITATION FOR BIDS

Kik Pool Disinfectant Conversion

SECTION I

INSTRUCTIONS TO BIDDERS

Page 1

Bid Reference #: 91263-001.0

1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully examine the

specifications and shall fully inform themselves as to all existing conditions and limitations. The bidder

shall indicate in the bid the sum to cover the cost of all items included on the bid form.

2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or extension

already entered by the bidder on the Bid and Award form is to be altered, it shall be crossed out and the new

unit price or extension entered above or below and initialed by the bidder with ink. The bid shall be legally

signed, and the complete address of the bidder given thereon.

All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by project name,

bid opening date and time. Bids opened by mistake, due to improper identification, will be so documented

and resealed. The Purchasing Division will maintain and guarantee confidentiality of the contents until the

specified opening date and time. Bids submitted electronically will not be accepted.

3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the meaning or

interpretation of the Invitation for Bids (IFB) and attachments must be requested in writing, at least 5

business days before the bid opening so a reply may reach all prospective bidders prior to the submission

of bids. Any information given to a prospective bidder concerning the IFB will be furnished to all

prospective bidders as an amendment or addendum to the IFB if such information would be prejudicial to

uninformed bidders. Receipt of amendments or addenda by a bidder must be acknowledged in the bid by

attachment, or by letter or fax received before the time set for opening of bids. Oral explanation or

instructions given prior to the opening will not be binding.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be considered in

evaluating bids for award. Offered discounts of less than thirty (30) days will be taken if payment is made

within the discount period, even though not considered in evaluation of the bid.

5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized representative,

provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made

prior to the exact time set for receipt of bid. No bid may be withdrawn for at least ninety (90) days after bid

opening.

6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or any

changes, insertions or omissions to the terms and conditions, specifications, or any other requirement of this

IFB may be considered non-responsive, and at the option of the City, result in rejection of the alternate bid.

7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for receipt will

not be considered. (Note: The City reserves the right to consider bids that have been determined by the City

to be received late due to mishandling by the City after receipt of the bid and no award has been made.)

8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall prevail.

9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:

9.1. Mail your bid, to be received before the bid due date and time indicated in the bid document, to

the City of Kalamazoo at the following address:

City of Kalamazoo

Purchasing Division

241 West South Street

Kalamazoo, MI 49007

CITY OF KALAMAZOO – INVITATION FOR BIDS

Kik Pool Disinfectant Conversion

Page 2

Bid Reference #: 91263-001.0

9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the bid

document.

9.3. Deliver your bid to the Treasurer’s Office Payment Drop Box located in the northwest corner

of City Hall (see photos below) before the bid due date and time indicated in the bid document.

1. Open drop box located at City Hall.

2. Insert SEALED BID here.

10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the City of

Kalamazoo website within 24 hours after the bid opening date and time at:

https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid

tabulation may extend beyond the 24-hour window.

CITY OF KALAMAZOO – INVITATION FOR BIDS

Page 3

Kik Pool Disinfectant Conversion

Bid Reference #: 91263-001.0

SECTION II

BID AND AWARD

The undersigned having become thoroughly familiar with all of the bid/contract documents incorporated herein,

hereby proposes to provide the sports equipment required in strict conformity with the requirements of these

documents, meeting or exceeding the specifications as set forth herein for the prices as stated below.

Purchase & Installation of Kik Pool on Site Chlorine Generator (salt system)

ITEM

DESCRIPTION

Purchase & Installation of chlorine generator capable of producing at

least 60.0 lb. / day, dual cell commercial skid mounted chlorine

generator. Reverse polarity, switch mode, includes salt display,

15,000 hour each cell

QTY

UNIT PRICE

2 Purchase & Installation of minimum 55-gallon saturated salt feeder

for direct feed of saline water to pool as needed via pump

3 Purchase & Installation of 2-HP booster pump to feed chlorine

solution into the pool

4 Purchase & Installation of salinity meter with programmable set

point.

5 Purchase & Installation of back-up chlorine system:

a. One 40-gallon double containment vat for liquid chlorine

b. One pump for feeding chlorine to pool capable of pumping 85

GPH

6 Purchase & Installation of chemical controller with the ability to

control and monitor remotely

7 Purchase & Installation of handheld toroidal tester to test pool water 1

for salt levels

Total

Equipment shall be installed within _45_ calendar days of Contractor’s receipt of Notice to Proceed from the City of

Kalamazoo, and no later than May 1, 2024.

Bidder shall provide all the information as requested herein with their bid. Failure to do so and/or failure to

provide post-bid requested information may be cause for rejecting the bid as non-responsive.

Helmets must be inspected by and approved by the Project Manager prior to approval of the pay

request/invoice.

Bidder/Contractor has examined and carefully studied the bidding documents and attachments, and acknowledges

receipt of the following addenda:

Addendum No:

_________ __________ __________ __________ __________

Dated:

_________ __________ __________ __________ __________

Kik Pool Disinfectant Conversion

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