2026/2027 Kia Vehicles

JEFFERSON PARISH SHERIFF'S OFFICE
INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS
MATERIALS AND SUPPLIES
Sealed bids will be received in the Jefferson Parish Sheriff's Purchasing Department, 1233 Westbank
Expressway, Room 411, Harvey, Louisiana, 70058, until the date and hour specified on Page 1 of the
enclosed Bid Proposal, at which time they will be publicly opened. LATE BIDS WILL NOT BE
ACCEPTED.
All bids submitted are subject to these instructions and general conditions and any special conditions and
specifications contained herein, all of which are made part of the bid proposal.
The purpose and intention of this invitation to bid is to afford all suppliers an equal opportunity to bid on
all construction, maintenance, repair, operating supplies and/or equipment listed in this bid proposal. The
Jefferson Parish Sheriff's Office will accept one bid only from each vendor. Items bid on must meet or
exceed specifications outlined in the bid proposal.
Official Bid Documents and Bid Specifications-Bid Specifications are available in written or electronic
form from the Sheriff's Office Purchasing Division, or its designated design professional
(Architect/Engineer). To obtain the bid specifications in written form, you may contact the Sheriff's
Purchasing Division at 504-363-5742. Or you may visit our website @www.jpso.com. Click on "Public
Notices" > "Public Bids" and follow the instructions.
To obtain bid documents electronically-You may go directly to our vendor's website at
www.centralauctionhouse.com and click on "Click Here to View Listings" at the bottom of the page.
Submittal of Bid Response-To submit a response to the bid, you may do so in written or electronic form.
If responding in writing, please submit the information located on the bidders check list to the Sheriff's
Purchasing Division by the date and time noted.
Electronic Submittals of Bids
In accordance with LRS 38:2212 (1) (f) (i), the Jefferson Parish Sheriff's Office offers bidders the ability to
respond to this bid electronically. Please visit our website at www.jpso.com, click on "Public Notices" >
"Public Bids" and follow instructions.
Submitting your bid response electronically-You may submit your response electronically with Central
Bidding (our electronic bidding vendor).
Proper Form and Authorization
ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN, AND PROPERLY SIGNED BY A
MEMBER OF THE FIRM OR AUTHORIZED REPRESENTATIVE, WILL BE ACCEPTED.
PENCIL AND/OR PHOTOCOPIES OF SIGNATURE WILL DISQUALIFY BID.
Use of Brand Names and Stock Numbers
The product specifications set forth by this bid invitation are described and made pursuant to LRS
38:2212.1 (C)(1) and (2). Wherever in the specifications the name of a certain brand, make, manufacturer,
or definite specification is utilized, it is only to denote the quality standard of product desired, and does not
restrict bidders to the specific brand, make, manufacturer or specification name. The named brand, make,
manufacturer or definite specification is utilized only to set forth and convey to prospective bidders general
style, type, character, and quality of product desired. Equivalent products will be acceptable. If a bidder
proposes to supply an equivalent product, then the bidder shall provide the name of the brand, make,
manufacturer and complete product specifications with the bid submittal.
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License in Good Standing
All local and state Occupational and Sales Tax licenses must be in good standing.
Award of Contract
Every contract shall be awarded to "Lowest Responsible Bidder", taking into consideration the conformity
with the bid proposal specifications and requirements that were advertised.
Upon acceptance of your bid, the Jefferson Parish Sheriff's Office will issue a Purchase Order to the
successful bidder. No materials or supplies should be shipped or considered purchased under this bid until
receipt of this Purchase Order. If the Sheriff desires to waive the issuance of a Purchase Order, you will be
notified in writing on how to proceed under this bid.
Prior to awarding of this bid, the successful bidder may be required to register with Sam.gov
https://sam.gov/content/entity-registration (follow this link for more information and timelines)
as well as provide their DUNS and/or CAGE number for confirmation. The successful bidder must be in
good standing with the Federal Government upon issuing a Purchase Order. Failure to comply will result in
disqualification of your bid. This will apply for any purchases paid for with Federal/State funds.
Multiple Awards: The Jefferson Parish Sheriff's Office reserves the right to make multiple awards in its
best interests. Multiple awards may be in the Jefferson Parish Sheriff's Office's best interest when awarded
to two or more bidders or offerors for similar products and is needed for adequate delivery, service or
availability.
Multiple awards if made, will be based on a review of such factors as past usage, anticipated usage, the
reasonableness of prices, and the need to assure timely delivery.
Term of Contract
Term of contract will be for a period of one year, unless otherwise stated. Contracts will begin upon the
date of the award letter.
Right to Reject
The Jefferson Parish Sheriff's Office reserves the right to reject any and all bids in whole or in part and to
waive any and all formalities in the best interest of the Jefferson Parish Sheriff's Office.
LRS 38:2212.3 also allows the Sheriff's Office to reject the lowest bid if received from a bidder domiciled
in a Communist country, or if the materials or supplies are manufactured in a Communist country,
including but not limited to the Soviet Union, China, North Korea and Vietnam.
Non-discrimination
Bidders are not to exclude from participation in, deny the benefits of, or subject to discrimination under any
program or activity, any person in the United States on the grounds of race, color, national origin, sex or
religion except that any exemption from such prohibition against discrimination on the basis of religion as
provided in the Civil Rights Acts of 1964, or Title VI and VII of the Act of April 11, 1968 shall also apply,
as amended: nor discriminate on the basis of age under the Age Discrimination Act of 1975, as amended;
nor with respect to an otherwise qualified handicapped individual as provided in Section 504 of the
Rehabilitation Act of 1973, as amended.
ANY PERSON REQUIRING SPECIAL ACCOMMODATIONS SHALL NOTIFY THE SHERIFF'S
PURCHASING DIVISION OF THE TYPE(S) OF ACCOMMODATION REQUIRED NOT LESS THAN
SEVEN (7) DAYS BEFORE THE BID OPENING.
Insurance Requirements
If you are the successful bidder, you will be required to provide Proof of Liability Insurance, if material
and/or labor are included in the bid.
Errors or Omissions
LRS 38:2214 (C) allows for the withdrawal of bids that contain patently obvious, unintentional, or
substantial mechanical, clerical or mathematical errors or omissions. The bidder may withdraw the bid if
convincing sworn, written evidence of such errors is furnished to the Jefferson Parish Sheriff's Office
within forty-eight (48) hours of the bid opening, excluding weekends and legal holidays. Any bidder who
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attempts to withdraw a bid under this provision will not be allowed to resubmit a bid under this Bid
Proposal.
Compliance with Bid Requirements
In accordance with LRS 38:2212 (A)(1)(b), the provisions and requirements of this section, those stated in
the advertisement for bids, and those required on the bid form shall not be considered as informalities and
shall not be waived by any public entity.
Bidder's Checklist
Utilize the Jefferson Parish Sheriff's Office Bidders Checklist on page 5 of these instructions to ensure that
your bid is in compliance with our requirements.
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JEFFERSON PARISH SHERIFF'S OFFICE
BIDDERS CHECK LIST
CHECK OFF EACH LINE AS YOU COMPLETE INSTRUCTIONS:
_____ Vendor has read the Instructions to Bidders and General Conditions.
_____ Vendor has read the Bid Proposal and Specifications Sheet.
_____ Terms and delivery and/or completion date are in accordance with the bid specifications.
_____ Confirmation that the bid price will hold firm for term of contract is included.
_____ The Bid Proposal is completed and signed in ink by authorized representative. One (1)
ORIGINAL BID and ONE (1) COPY will be absolutely necessary as part of this bid
requirement. The bid may not be considered if you fail to comply with this requirement.
_____ Bid proposal and required copies are sealed in an envelope.
_____ You must clearly and boldly indicate the Bid Number on the outer envelope.
The following information must appear on the outside of the sealed envelope:
Jefferson Parish Sheriff's Office
1233 Westbank Expressway, Room 411
Harvey, LA 70058
ATTN: Karen Leonard
Purchasing Department
BID NUMBER: (refer to JPSO bid number)
OTHER INFORMATION AND DOCUMENTS
The Jefferson Parish Sheriff requires other information and documents prior to the award of the bid to the
successful "Lowest Responsible Bidder". This other information and documents must be provided to the
Sheriff's Office within ten (10) days of the bidder being notified that he is the lowest bidder.
_____ Bid Affidavit (see page 6 of instructions) has been signed and notarized.
_____ Tax Identification Number (TIN).
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BID AFFIDAVIT
STATE OF _____
PARISH OF
BEFORE ME, the undersigned authority, personally came and appeared
__________________________________________________, who after being by me duly sworn,
deposed and said that he is the fully authorized____________________of__________________________
(herein after referred to as bidder) the party who submitted a bid for _______________________________
which bid was received by the Jefferson Parish Sheriff's Office on ______________________ and said
affiant further said:
(1) That bidder employed no person, corporation, firm, association, or other organization, either directly or
indirectly, to secure the public contract under which he received payment, other than persons regularly
employed by the bidder whose services in connection with the construction of the public building or project
or in securing the public contract were in the regular course of their duties for bidder; and
(2) That no part of the contract price received by bidder was paid or will be paid to any person, corporation,
firm, association, or other organization for soliciting the contract, other than the payment of their normal
compensation to persons regularly employed by the bidder whose services in connection with the
construction of the public building or project were in the regular course of their duties for bidder.
(3) Said bid is genuine and the bidder has not colluded, conspired or agreed directly or indirectly with any
other bidder to offer a sham or collusive bid.
(4) Said bidder has not in any manner directly or indirectly agreed with any other person to fix the bid price
of affiant or any other bidder, or to fix any overhead profit or cost element of said bid price, or that of any
other bidder, or to induce any other person to refrain from bidding.
(5) All statements contained in said bid are true and correct.
(6) Neither affiant nor any member of this company has divulged information regarding said bid or any
data relative thereto to any other person, firm or corporation.
________________________________________
Authorized Representative
SWORN TO AND SUBSCRIBED
BEFORE ME THIS___________
DAY OF ___________, 20______
____________________________
NOTARY PUBLIC
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NOTICE TO VENDORS
1. BID TABULATIONS WILL NOT BE GIVEN OVER THE TELEPHONE.
2. TAB SHEET WILL BE MAILED TO ANY VENDOR REQUESTING
SAME, ONLY AFTER THE BID HAS BEEN AWARDED. (A Public
Records Request will be required to issue any bid documents. All requests
must go thought centralrecords@jpso.com.)
3. ALTHOUGH NOT MANDATORY, IT IS SUGGESTED THAT THE
VENDOR OR A REPRESENTATIVE BE PRESENT AT BID OPENINGS.
(This does not apply to RFP's as they will not be read aloud)
4. ACCEPTANCE OF BIDS WILL BE DOCUMENTED BY THE TIME
STAMP IN THE JEFFERSON PARISH SHERIFF'S PURCHASING
DEPARTMENT. ANY BIDS THAT ARE DEEMED LATE BY THIS
CLOCK WILL NOT BE ACCEPTED.
THERE WILL BE NO EXCEPTIONS
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