KCATA Drug & Alcohol Testing and Medical Health Services

Agency:	Kansas City Area Transportation Authority
State:	Missouri
Type of Government:	State & Local
NAICS Category:	541380 - Testing Laboratories 621511 - Medical Laboratories 621999 - All Other Miscellaneous Ambulatory Health Care Services
Posted Date:	Apr 6, 2026
Due Date:	Apr 29, 2026
Solicitation No:	Bid # G26-7008-28A
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Bid # G26-7008-28A

Opening Date: Apr 06, 2026

Closing Date: Apr 29, 2026 11:01 am

Opportunity Type: Request For Proposal

The Kansas City Area Transportation Authority (KCATA) seeks qualified, experienced contractors and/or firms to provide the Drug and Aclohol Testing and Medical Health services as described in Section 2, “Scope of Services”. KCATA anticipates awarding a two-year contract with three one-year extension options.

Bid Details : KCATA Drug & Alcohol Testing and Medical Health Services (pdf)

Contact Name: Andrew Campbell & Denise Adams, Procurement Buyer, Procurement Manager
Phone: 816-346-0268 - 816-346-0224
Email: acampbell@kcata.org , denisb@kcata.org

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REQUEST FOR PROPOSALS (RFP) G26-7008-28A

Kansas City Area Transportation Authority

Drug & Alcohol Testing and Medical Health Services

Date: April 6, 2026

Contact: Andrew Campbell, Buyer

Denise Adams, Procurement Manager

Telephone: 816-346-0268

Email: acampbell@kcata.org

RFP #G26-7008-28A: Drug & Alcohol Testing

04/06/26

Page 1 of 67

REQUEST FOR PROPOSALS (RFP) G26-7008-28A

KCATA Drug & Alcohol Testing and Medical Health Services

The Kansas City Area Transportation Authority (KCATA) seeks qualified, experienced contractors and/or firms to provide

the services as described in Section 2, “Scope of Services”. KCATA anticipates awarding a two-year contract with three

one-year extension options.

Pre-Proposal Questions. Questions (technical, contractual, or administrative) must be directed to Andrew Campbell by

email to acampbell@kcata.org with copy to dadams@kcata.org., Questions and requests for clarifications will be

received until 2:00pm Central Time on April 16, 2026. Answers to questions sent to KCATA will be addressed in an

Addendum document posted on KCATA’s website and made available to each known Proposer.

Proposal Submissions. Proposals must be received with all required submittals (See Section 4) as stated in the RFP no

later than 2:00 pm, April 29, 2026, Central time. See Section 3.2 for submittal instructions.

Proposals received after the time specified shall not be considered for award. Proposals received via facsimile (fax), or

electronic mail (e-mail) shall not be considered. Proposals not meeting specified delivery and method of submittal will

not be opened nor considered responsive.

Submission of the proposal shall constitute a firm offer to KCATA for ninety (90) days from closing/due date of this RFP.

This solicitation does not commit to KCATA to award a contract, to pay any cost incurred in preparation of a proposal,

or to procure or contract for services. Proposer should read and understand the requirements of this proposal covered

in the sections listed under the Table of Contents of this document.

The KCATA reserves the right to accept or reject any or all proposals received, to interview or negotiate with any

qualified individual or firm, to modify this request, or cancel in part or in its entirety the RFP if it is in the best interest

of the KCATA.

Evaluations/Awards. Following an initial review and screening of all timely and responsive proposals, highly qualified

Proposers may be invited to interviews as necessary at their own expense. Those selected Proposers will be informed

as to exact date and time if interviews are necessary. Proposers may also have to submit written responses to questions

regarding their proposals.

Restricted Communications. No person or entity submitting a proposal in response to this Request for Proposals nor

any officer, employee, agent, representative, relative or consultant representing such a person (or entity) may contact

through any means, or engage in any discussion concerning the award of this contract with any member of KCATA’s

Board of Commissioners or any employee of KCATA (excluding Procurement staff) during the period beginning on the

date of proposal issue and ending on the date of the selection of a Contractor. Any such contact may be grounds for

disqualification of the Proposer.

Kristen Emmendorfer

Procurement Director

RFP #G26-7008-28A: Drug & Alcohol Testing

04/06/26

Page 2 of 67

TABLE OF CONTENTS

Page

SECTION 1. PROPOSAL CALENDAR ........................................................................................................................... 5

SECTION 2. SCOPE OF SERVICES ................................................................................................................................ 6

2.1 Introduction, Background and Purpose............................................................................................................. 6

2.2 Scope of Services ............................................................................................................................................... 6

2.3 Occupational Health Services Requirements…………………………………………………………………………………………………9

2.4 Requirements and Certifications ..................................................................................................................... 16

2.5 Required Document Submissions with Response ........................................................................................... 17

2.6 Medical Health Services Requirement…………………………………………………………………………………………………………18

SECTION 3. PROPOSAL INSTRUCTIONS ................................................................................................................... 20

3.1 General Information ........................................................................................................................................ 20

3.2 Proposal Submissions ...................................................................................................................................... 20

3.3 Reservations .................................................................................................................................................... 20

3.4 Proposer’s Responsibilities .............................................................................................................................. 21

3.5 Authorization to Propose ................................................................................................................................ 21

3.6 Withdrawal & Incomplete Proposals............................................................................................................... 21

3.7 Modification of Proposals................................................................................................................................ 21

3.8 Unbalanced Proposal....................................................................................................................................... 21

3.9 Protests............................................................................................................................................................ 21

3.10 Disclosure of Proprietary Information............................................................................................................. 22

3.11 Diverse Business Enterprise Requirements ..................................................................................................... 22

SECTION 4. PROPOSAL SUBMISSION, EVALUATION AND AWARD ...................................................................24

4.1 Introduction..................................................................................................................................................... 24

4.2 Proposal Format .............................................................................................................................................. 24

4.3 Volume 1 – Price Proposal............................................................................................................................... 24

4.4 Volume 2 -- Technical Proposal ...................................................................................................................... 25

4.5 Volume 3 – Contractual Proposal ................................................................................................................... 27

4.6 Proposal Evaluation Criteria ............................................................................................................................ 29

4.7 Presentations/Interviews/Written Responses ................................................................................................ 30

4.8 Contract Selection ........................................................................................................................................... 30

4.9 Contract Award................................................................................................................................................ 30

ATTACHMENTS

Attachment A

Attachment B

Attachment C

Attachment D

Attachment E-1

Attachment E-2

Attachment F-1

Attachment F-2

Attachment G

Attachment H

Proposal Submittal Checklist ...................................................................................................... 31

Sample Contract Agreement/Terms and Conditions.................................................................. 31

Price Proposal ............................................................................................................................ 53

Affidavit of Civil Rights Compliance ............................................................................................ 59

Guidelines for Workforce Analysis/EEO-1 Report ...................................................................... 62

KCATA Workforce Analysis/EEO-1 Report .................................................................................. 63

Affidavit of Primary Participants Regarding Employee Eligibility Verification............................ 64

Affidavit of Lower-Tier Participants Regarding Employee Eligibility Verification....................... 65

Letter of Intent to Subcontract................................................................................................... 66

Non-Collusion Affidavit.………………………………………………………………………………………………………….67

RFP #G26-7008-28A: Drug & Alcohol Testing

04/06/26

Page 3 of 67

NO PROPOSAL REPLY FORM

RFP #G26-7008-28A

Drug & Alcohol Testing and Medical Health Services

To assist KCATA in obtaining good competition for its Requests for Proposals, we ask that if your firm will not

propose, please state the reason(s) below and return this form to Andrew Campbell, Procurement Buyer, at

acampbell@kcata.org.

This information will not preclude receipt of future invitations unless you request removal from the Proposer’s

List by so indicating below.

Unfortunately, we must offer a “No Proposal” at this time because:

____ 1. We do not wish to participate in the proposal process.

____ 2. We do not wish to propose under the terms and conditions of the Request for Proposal

document. Our objections are:

____ 3. We do not feel we can be competitive.

____ 4. We do not provide the services on which Proposals are requested.

____ 5. Other: _______________________________________________________________________

____ We wish to remain on the Proposer’s list for these services.

____ We wish to be removed from the Proposer’s list for these services.

FIRM NAME

SIGNATURE

RFP #G26-7008-28A: Drug & Alcohol Testing

04/06/26

Page 4 of 67

SECTION 1

PROPOSAL CALENDAR

RFP Advertised and Issued .................................................................................................................... April 6, 2026

Questions, Comments and Requests for Clarifications Due to KCATA .............................................. April 16, 2026

2:00pm Central Time

KCATA’s Response to Questions, Comments and Requests for Clarification .....................................April 21, 2026

(Addendum Posted by End of Business Day)

RFP Closing ..........................................................................................................................................April 29, 2026

2:00pm Central Time

Evaluations/Interviews (Tentative and if needed).........................................................May 4, 2026 – May 8, 2026

Contract Award/Notice to Proceed (Anticipated)..................................................................................... May 2026

RFP #G26-7008-28A: Drug & Alcohol Testing

04/6/2026

Page 5 of 67

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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