Kansas City Area Transportation Authority (KCATA) Tire Leasing Program

REQUEST FOR PROPOSALS (RFP) #G26-7014-33
Kansas City Area Transportation Authority
(KCATA) Tire Leasing Program
Date: 6/16/2026
Contact: Andrew Campbell, Buyer
Telephone: 816-346-0268
Email: acampbell@kcata.org
KCATA RFP #G26-7014-33: KCATA's Tire Leasing Program 6/16/2026 Page 1 of 70

Request for Proposals (RFP) G26-7014-33
KCATA's Tire Leasing Program
The Kansas City Area Transportation Authority (KCATA, ATA, Authority) is soliciting proposals from qualified vendors to
provide tire leasing on a cost per mileage basis that includes on-site service and support. The Supplier shall furnish tires,
service, inspection, account for and, maintain a replacement supply of tires for the KCATA's fleet, as hereinafter described.
The KCATA currently operates approximately 184 buses ranging from large, Bus Rapid Transit (BRT), small, and cutaway
style. KCATA anticipates awarding a three (3) year contract with two (2), one-year option years.
Project Diversity Goal.
This project is funded in part with Federal Transit Administration (FTA) grants. There is a NO Disadvantaged Business
Enterprise (DBE) goal established for this project. DBE firms are encouraged to submit proposals as prime contractors,
joint ventures, or subcontractors. See Section 3.11 for more information on KCATA's policy regarding KCATA's Diversity
Programs.
On-Site Requests. You may request a site visit by contacting Andew Campbell, Buyer, via email at acampbell@kcata.org or
by phone at 816-346-0268. Site visits must be requested in advance and final visit must be on or before June 26, 2026.
Pre-Proposal Questions. Questions (technical, contractual, or administrative) must be directed in writing via email only to
Andrew Campbell at acampbell@kcata.org with the RFP number in the Subject line. Questions and requests for clarifications
will be received until 2:00 p.m. Central Time on July 3, 2026. If required, KCATA's response to these submissions will be in
the form of an Addendum.
Proposal Submissions. Proposals must be received with all required submittals (See Section 4) as stated in the RFP no later
than 2:00 p.m. Central on July 23, 2026. See Section 3.2 for submittal instructions.
Proposals received after the time specified shall not be considered for award. Proposals received via facsimile (fax), or
electronic mail (e-mail) shall not be considered. Proposals not meeting specified delivery and method of submittal will not
be opened nor considered responsive.
Submission of the proposal shall constitute a firm offer to the KCATA for one hundred twenty (120) days from the date of
closing. This RFP does not commit the KCATA to award a contract, to pay any cost incurred in 1) preparation of a proposal;
or 2) to procure or contract for services/materials. Proposers shall read and understand the requirements of this proposal
covered in the sections listed under the Table of Contents of this document.
The KCATA reserves the right to accept or reject any or all proposals received, to interview or negotiate with any qualified
individual or firm, to modify this request, or cancel in part or in its entirety the RFP if it is in the best interest of the KCATA.
Evaluation/Award. Following an initial review and screening of all timely and responsive proposals, highly qualified
Proposers may be invited to interviews as necessary at their own expense. Those selected Proposers will be informed as to
exact date and time if invited for interviews and discussion. Proposers may also be required to submit written responses
to questions regarding their proposals. All contractual agreements are subject to final approval by the Kansas City Area
Transportation Authority's Board of Commissioners.
Restricted Communications. No person or entity submitting a proposal in response to this Request for Proposals nor any
officer, employee, agent, representative, relative or consultant representing such a person (or entity) may contact through
any means, or engage in any discussion concerning the award of this contract with any member of KCATA's Board of
Commissioners or any employee of KCATA (excluding Procurement staff) during the period beginning on the date of
proposal issue and ending on the date of the selection of a Contractor. Any such contact would be grounds for
disqualification of the Proposer.
Kristen Emmendorfer
Director of Procurement
KCATA RFP #G26-7014-33: KCATA's Tire Leasing Program 6/16/2026 Page 2 of 70

TABLE OF CONTENTS
Page
SECTION 1. PROPOSAL CALENDAR ..................................................................................................................................... 6
SECTION 2. SCOPE OF SERVICES ......................................................................................................................................... 7
2.1 General Requirements ............................................................................................................................................... 7
2.2 Tire Requirements ...................................................................................................................................................... 7
2.3 Service Requirements ............................................................................................................................................... 10
2.4 Invoicing and Compensation .................................................................................................................................... 12
2.5 Contract Option Years .............................................................................................................................................. 12
SECTION 3. PROPOSAL INSTRUCTIONS ............................................................................................................................ 14
3.1 General Information ................................................................................................................................................. 14
3.2 Proposal Submissions ............................................................................................................................................... 14
3.3 Reservations ............................................................................................................................................................. 14
3.4 Proposer's Responsibilities ...................................................................................................................................... 15
3.5 Authorization to Propose ......................................................................................................................................... 15
3.6 Withdrawal & Incomplete Proposals ....................................................................................................................... 15
3.7 Modification of Proposals ........................................................................................................................................ 15
3.8 Unbalanced Proposal ............................................................................................................................................... 15
3.9 Protests .................................................................................................................................................................... 12
3.10 Disclosure of Proprietary Information ..................................................................................................................... 16
3.11 Diverse Business Enterprise Requirements .............................................................................................................. 17
SECTION 4. PROPOSAL SUBMISSION, EVALUATION AND AWARD .............................................................................. 18
4.1 Introduction ............................................................................................................................................................. 18
4.2 Proposal Format ....................................................................................................................................................... 18
4.3 Volume 1 - Cost Proposal ....................................................................................................................................... 18
4.4 Volume 2 -- Technical Proposal ............................................................................................................................... 19
4.5 Volume 3 - Contractual Proposal ............................................................................................................................ 22
4.6 Proposal Evaluation Criteria ..................................................................................................................................... 25
4.7 Presentations/Interviews/Written Responses ......................................................................................................... 25
4.8 Contractor Selection ................................................................................................................................................ 25
4.9 Contract Award ........................................................................................................................................................ 25
ATTACHMENTS
Attachment A Proposal Submittal Checklist .............................................................................................................. 26
Attachment B Sample Agreement/Terms and Conditions ........................................................................................ 27
Attachment C-1 Price Proposal(Cost to include purchase of leased tires) .................................................................. 51
Attachment C-2 Price Proposal(Cost to exclude purchase of leased tires) .................................................................. 53
Attachment D Letter of Intent to Subcontract (for Diverse Subcontractors) ............................................................ 55
Attachment E Affidavit of Civil Rights Compliance.................................................................................................... 56
Attachment F-1 Guidelines for Workforce Analysis/EEO-1 Report .............................................................................. 59
Attachment F-2 KCATA Workforce Analysis/EEO-1 Report .......................................................................................... 60
Attachment G Non Collusion Affidavit ....................................................................................................................... 61
Attachment H-1 Affidavit of Primary Participants Regarding Employee Eligibility Verification ................................... 62
Attachment H-2 Affidavit of Lower-Tier Participants Regarding Employee Eligibility Verification............................... 63
Attachment I Request for Change or Approved Equal ............................................................................................. 64
Attachment J-1 Certification of Primary Participant Regarding Debarment, Suspension (Prime Contractor) ............ 65
Attachment J-2 Certification of Lower-Tier Participants Regarding Debarment, Suspension (Subs) .......................... 66
Attachment K-1 Certification of Primary Participants Regarding Restrictions on Lobbying (Prime) ............................ 67
Attachment K-2 Certification of Lower-Tier Participants Regarding Restrictions on Lobbying (Subs) ......................... 68
Attachment L-1 Certification of Primary Participants Regarding Federal Tax Liability and Conviction (Prime) .......... 69
KCATA RFP #G26-7014-33: KCATA's Tire Leasing Program 6/16/2026 Page 3 of 70

Attachment L-2 Certification of Lower-Tier Participants Regarding Federal Tax Liability and Conviction (Subs) ........ 70
Attachment M Buy America Certification for Steel or Manufactured Products not Including Rolling Stock ............. 71
KCATA RFP #G26-7014-33: KCATA's Tire Leasing Program 6/16/2026 Page 4 of 70

NO PROPOSAL REPLY FORM
Request for Proposals (RFP) G26-7014-33
KCATA's Tire Leasing Program
To assist KCATA in obtaining good competition on its Requests for Proposals, we ask that if you received an invitation but
do not wish to propose, please state the reason(s) below and return this form to Andrew Campbell, Buyer, via email at
acampbell@kcata.org. Include the Project Name in the subject line. This form may also be mailed to Procurement
Department, 1350 East 17th Street, Kansas City, MO, 64108.
This information will not preclude receipt of future invitations unless you request removal from the Proposer's List by so
indicating below.
Unfortunately, we must offer a "No Proposal" at this time because:
____ 1. We do not wish to participate in the proposal process.
____ 2. We do not wish to propose under the terms and conditions of the Request for Proposal document. Our
objections are:
_______________
____ 3. We do not feel we can be competitive.
____ 4. We do not provide the services on which Proposals are requested.
____ 5. Other: _______________________________________________________________________
____ We wish to remain on the Proposer's list for these services.
____ We wish to be removed from the Proposer's list for these services.
FIRM NAME SIGNATURE
KCATA RFP #G26-7014-33: KCATA's Tire Leasing Program 6/16/2026 Page 5 of 70

SECTION 1
PROPOSAL CALENDAR
RFP Advertised and Issued ............................................................................................................................. June 16, 2026
Final Date for On-Site Tours .......................................................................................................................... June 26, 2026
Questions, Comments and Requests for Clarifications Due to KCATA .............................................................. July 3, 2026
2:00 p.m. Central Time
KCATA's Response to Questions, Comments and Requests for Clarification ................................................... July 13, 2026
RFP Closing ....................................................................................................................................................... July 23, 2026
2:00 p.m. Central Time
Interviews (Tentative and if required) ......................................................................................... August 3 - August 7, 2026
Contract Award/Notice to Proceed (Anticipated) ....................................................................................... October 1, 2026
KCATA RFP #G26-7014-33: KCATA's Tire Leasing Program 6/16/2026 Page 6 of 70

SECTION 2
SCOPE OF SERVICES
2.1 General Requirements
A. The Kansas City Area Transportation Authority (herein after referred to as the KCATA) is seeking proposals for
the tire lease contract for its revenue fleet of fixed route and service vehicles. Proposers are asked to submit
pricing for a three (3) year agreement with two (2) one-year extension options years if exercised.
B. The Supplier shall furnish, inspect, and maintain a replacement supply of tires for the KCATA fleet. The Supplier
shall be regularly engaged in the business of leasing bus tires and shall furnish a list of current customers
presently used and recently serviced under a current tire lease contract.
C. The supplier will submit test data for transit tire applications pertaining to tire heat, specifically excess heat on
the rear dual tires. The supplier should also submit information and recommendations on how to address tire
heat issues including blowouts, and how tire separation is handled. The Supplier will propose a Fixed Tire Mile
Rate for each year of the Contract. There will be no other rate adjustments.
2.2 Tire Requirements
A. Tires in Possession of KCATA at Inception of Contract. The Awardee, if different from the Goodyear Tire and
Rubber Company, shall be cognizant of and totally supportive of strict fulfillment of the KCATA's obligation to
Goodyear respecting Goodyear's tires in the possession of or identified for use by the KCATA upon expiration of
the prior contract, wherein the KCATA, pursuant to provisions of the Contract and options has stipulated that
the KCATA shall continuously use all of Goodyear tires insofar as is practical.
B. Supply of Tires. The Supplier shall maintain a sufficient supply of tires for each wheel on each bus, plus a
sufficient number of spare tires, based on a ration of one-half (1/2) tire per vehicle per tire size, to always
ensure continuity of service during the term of this contract. In the event of a manufacturing delay in tires due
to a strike, the Supplier will, to the degree possible, prior to the effective day of the strike, ship additional spare
tires to maintain the KCATA during the manufacturing delay. In any event, it is the supplier's responsibility to
assure an adequate supply of tires at all times. All tires shall be delivered to the KCATA and the Supplier shall
pay for all freight or delivery charges.
C. Tires to be Furnished by the Supplier. As the tires in the possession of the KCATA at the inception of the
Contract are rendered permanently unfit for use and are replaced, and thereafter throughout the Contract
term, the Supplier shall furnish and continuously maintain in inventory all new tires of the following types,
including supply for KCATA to mount enough spares to ensure that tires are available at all times, for the
KCATA's use. All tires furnished by the Supplier shall be individually or group branded prior to delivery. The
numbers of buses and average mileage approximations are subject to change as the Fleet and routes change.
KCATA RFP #G26-7014-33: KCATA's Tire Leasing Program 6/16/2026 Page 7 of 70

No. of Average Annual
Tire Size Make & Model
Buses Miles Per Bus
315/80R22.5 20 5200 Diesel 40,000
305/85R22.5 100(5*) 40' (All non-E and Non 5200) 40,000
275/70R22.5 86(5*) Gillig 29ft Low Floor 34,000
225/75R16 2 Ford Elkhart 450 22Ft (Gasoline) 16,000
225/75R16 5(3*) Ford Star trans 22FT (CNG) 22,000
315/80R22.5 (Front) / Load Range L
305/85R22.5 (Rear) / Load Range L
9 Gillig 40Ft Low Floor Electric Bus 20,000
*Will accept Approved Deviations
(Approved by KCATA and Gillig for
Electric-Bus Rear Tires)
* Indicates Contingency Fleet Vehicles. Does not Include awaiting disposal buses
D. KCATA Bus Fleet. Following is the composition of the KCATA fleet of buses in-service and excludes
contingency and awaiting disposal buses.
Seat No. of
Vehicle # Make & Model Date in Service
Capacity Buses
160-181 Gil 29 Low Floor 23 April/May 2011 5
194-195 CNG-Gil 29 Low Floor 28 July 2013 2
196-202 CNG-Gil 29 Low Floor 28 April 2014 7
203-210 CNG-Gil 29 Low Floor 28 September 2014 8
211-228 CNG-Gil 29 Low Floor 28 June 2018 18
229-240 Gil 29 Low Floor 28 March 2021 12
241-247 Gil 29 Low Floor 28 November 2024 7
1421-1422 Ford Elkhart 450 22' 12 April 2010 2
1423-1435 CNG-Ford Star Trans 22' 12 March 2019 4
3524-3533 BRT - Gil Low Floor 40 March 2010 4
3535-3536 CNG - BRT - 40 Low Floor 40 April 2016 2
3537-3547 CNG - BRT - 40 Low Floor 40 February 2019 11
3548-3559 BRT - Gil 40 Low Floor 40 April 2011 12
Hybrid
3560-3562 Electric 40' Low Floor GLG 40 2020-2023 3
5000-5005 Electric 40' Low Floor GLG 40 2023-2025 6
2709 Gil Low Floor 40 April/May 2007 1
4400-4407 CNG - Gil 40 Low Floor 40 April 2014 3
4500-4514 CNG - Gil 40 Low Floor 40 Sep/Jul/Aug 2015 15
4600-4601 CNG - Gil 40 Low Floor 40 March 2016 2
4700-4719 CNG - Gil 40 Low Floor 40 May 2017 20
4800-4819 CNG - Gil 40 Low Floor 40 July/Aug 2018 20
5200-5205 GLG Low Floor Bus 40' 40 December 2022 6
5206-5019 Gillig Low Floor 40' 40 November 2024 14
Note: The above numbers reflect our current fleet status and are in no way a guarantee of the
number of buses to be serviced during the life of the contract.
KCATA RFP #G26-7014-33: KCATA's Tire Leasing Program 6/16/2026 Page 8 of 70

E. Original and Re-grooved Tires. Tires run on front wheels need to be new tires only and shall be removed when
the tread depth reaches 4/32" minimum at any point in the tread configuration. Tires that are not on front
wheels may be of original tread or re-grooved tread and shall be removed when the depth reaches 2/32"
minimum at any point in the tread configuration. The KCATA does not permit recapped tires starting in 2025.
No more than of 50% of the tires provided by the Supplier shall be used tires. If the Supplier plans to bring used
tires on the property, the Supplier must secure KCATA management approval beforehand.
F. Damaged, Lost, and Stolen Tires.
1. The cost for damaged tires shall be included in the fixed rate per tire mile. "Normal" damage to a tire
means abuse by partial or total destruction of a tire by means other than normal wear, including but
not limited to irregular wear, damage from brake heat, curbing, road hazards and misalignment. The
KCATA agrees to maintain bus suspension and steering in accordance with bus manufacturers'
alignment specifications, and keep brakes properly adjusted.
2. Tires which are damaged beyond repair by an accident or fire, lost, stolen, or have been disposed of by
the KCATA, shall be paid for by the KCATA by paying any mileage remaining at the rate then in effect.
The remaining mileage shall be prorated by the following formula: Percentage of tread rubber
remaining multiplied by the base mileage multiplied by the applicable billing rate per tire mile. The
"base mileage" table is to be entered by the Supplier on the Proposal Response Form.
3. If a tire is not available for inspection in order to apply the above formula, whether lost, stolen,
destroyed by fire, involved in a collision or otherwise missing, the KCATA shall reimburse the Supplier
no more than 50 percent of the current value of a replacement tire of the same size, unless the
Supplier can provide an auditable accounting of the tire's actual mileage prior to the loss.
G. Tire Fitness. All tires furnished or returned by the Supplier to the KCATA for use shall be of safe and usable
condition, no tires shall be mounted that has tread missing on the road contact surface. The KCATA's
determination, in the event of dispute regarding fitness for continued use, shall be final.
H. Storage and Security. The Supplier shall replenish usable mounted spares of the appropriate tire sizes and
tread depths. The KCATA will provide adequate space in their operating facilities for mounted tires. The KCATA
agrees to provide a suitable place in an enclosed building for the storage of spare tires including spares to be
used by the KCATA's road service crew. Security and control of the stored tires shall be the responsibility of the
KCATA.
I. Tires for New Buses.
1. Upon request of the KCATA, the Supplier shall deliver to a North American bus manufacturer on any
new buses, which the KCATA may purchase, new tires of the type furnished under this Contract. All
tires, both front and rear, on new buses shall be new tires. The tires shall, upon delivery to the
manufacturer of the buses, become subject to the terms and conditions of this Contract. The KCATA
intends to purchase new buses during the term of this contract, but vehicle models and delivery
schedules are unknown at this time.
2. If new buses are to be driven from the manufacturer to the KCATA for delivery, the Supplier shall
receive payment for such use at the same rates specified by this Contract. For new buses, the KCATA
expects one mounted, new tire on a spare wheel for each new bus.
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J. Additional Tire Sizes. In the event that the KCATA requires bus tires of a size or type not specified in this
Contract, and which the Supplier ordinarily provides or has access to such tires, the Supplier shall upon request
of the KCATA provide such tires to the KCATA. The Supplier shall negotiate with the KCATA suitable basis of
compensation for the KCATA's use of such additional tire types and sizes.
K. Scrap Letter Agreement. The Supplier shall provide the KCATA a "Scrap Tire Letter of Agreement" which shall
become an attachment to the contract. This letter shall allow the KCATA to work with the contractor to mount
uncut scrap tires on out-of-service buses.
2.3 Service Requirements
A. Initial Inventory. Within three weeks after the effective contract date, the Supplier shall inspect all bus tires in
the KCATA's possession, shall record the tire numbers and locations, and shall provide the KCATA with a listing
of all tires and locations, with appropriate comments on exceptional conditions encountered regarding fitness
of tires for continued use or need for changes.
B. Periodic Inspection. Following completion of the initial inventory, and throughout the remainder of the
Contract term, the KCATA shall inspect all tires covered by this contract at least once during each month. The
KCATA will determine the needed tire demand after inspections.
C. Continuous Service - Supplier Responsibilities. The Supplier shall:
1. Ensure that all tires comply with all D.O.T. (Federal & State) Standards and other applicable
regulations.
2. Furnish new tires either separated or marked for use on front or other wheels and obtain a signed
receipt showing the tire number(s) from the KCATA Foreman.
3. Remove scrap tires in a timely manner.
D. Disposal and Environmental Safety. The supplier shall be solely responsible for all fees and costs mandated by
federal, state, or local governments associated with the acquisition, installation, removal and proper disposal of
scrapped tires from KCATA premises. Disposal shall be done in accordance with all applicable federal, state, and
local laws and regulations.
E. Responsibilities of the KCATA. The KCATA shall:
1. Mount and dismount tires form rims, repair all bus tires, perform all wheel balancing, tire inflation,
front wheel alignment check, and supply equipment and materials necessary to perform such service
on a scheduled basis. At minimum, each bus will be inspected, and necessary services performed on
tires once a month.
2. The KCATA shall install and remove mounted tires from all vehicles.
3. Mount, dismount, balance, and repair tires on approximately 80 other KCATA nonrevenue vehicles from
salt trucks to road supervisor vehicles. Tires on these vehicles will also be inspected for safety and road
hazard and necessary services performed once a month.
4. The KCATA shall purchase and maintain ownership of the tires on these approximately 80 vehicles and
generate accurate records of tire and wheel changes made by the KCATA when Supplier is not working.
5. Provide all tools and equipment necessary for the performance of its services.
6. Inspect the tires. Investigate misalignment and other conditions.
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