INTRODUCTION
The Bay County Board of County Commissioners (County) is soliciting proposals from licensed commercial roofing contractors to provide professional roofing services for the old Juvenile Justice Courthouse. The old Juvenile Justice Courthouse is located at 533 East 11th Street, Panama City, FL 32401, (Parcel No. 17622-000-000).
The selected proposer/contractor shall review the Nova roof Moisture Intrusion Assessment Report and submit a comprehensive proposal to provide a watertight roofing system. Upon completion of roofing project, the County requires a minimum ten (10) year watertight roof warranty.
The proposal shall include a detailed approach describing how the contractor will address all deficiencies identified in the Nova Roof Moisture Intrusion Assessment Report. The contractor shall provide all engineering and design services necessary to obtain required permits and complete construction of a roofing solution that fully restores the roof system and provides a watertight building envelope for the entire Old Juvenile Justice Courthouse.
The Existing Roof metal roofing panels where replacement work started at the end of 2019 and completed in 2020. Roof panel material was PVDF (Kynar 500 or Hylar 5000 with 30 year limited paint finish warranty
The intent of this Request for Proposals (RFP) is to provide a complete, turnkey roofing solution. The successful proposer shall furnish all labor, materials, equipment, engineering, design, permitting, permit fees, inspections, and construction services necessary to implement the recommendations of the Nova Roof Moisture Intrusion Assessment Report and deliver a fully functional, watertight roofing system. The proposal shall include all work required to secure applicable permits, pay all associated fees, and complete the project in accordance with all applicable codes and regulations. All costs necessary to provide a complete roofing system with the required ten (10) year watertight warranty shall be included in the proposer's proposal. The awarded proposer must properly staff project to complete project, when it’s time to execute construction services.
MANDATORY PRE-SUBMITTAL MEETING
A MANDATORY Pre-Submittal Meeting will be held at 10:00 am (Central Time) on Wednesday, August 12, 2026 in the Purchasing Conference room located at 840 W. 11th Street, second floor suite 2500, Panama City, FL 32401. An optional site visit will be made available immediately following the mandatory pre-submittal meeting.
Note: Respondents shall attend the pre-bid meeting. Any respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All respondents must be present and signed in prior to the start of the Mandatory Pre-Bid Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting.
In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Request for Proposals.
PROPOSAL DEADLINE/DELIVERY
SEALED PROPOSALS for RFP NO: 26-56 Juvenile Justice Courthouse Roof will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 PM (central time) on Wednesday, September 2, 2026. Proposals will be publicly opened immediately following the deadline. ANY PROPOSAL RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
Proposals for this solicitation may be submitted either electronically via OPENGOV PROCUREMENT or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401.
Special Accommodation: Any person requiring a special accommodation at a Pre-Proposal Conference or Proposal opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Submittal opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).
SOLICITATION DOCUMENTS
Electronic versions of the solicitation documents are available via OpenGov Procurement
https://procurement.opengov.com/portal/baycountyfl 
;
Proposal documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department,
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, 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.
For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered respondents (those who have been registered as receiving a proposal package) receive the documents.