JUVENILE DETENTION ALTERNATIVE INITIATIVE INNOVATIONS FUNDING

Agency:	Somerset County
State:	New Jersey
Type of Government:	State & Local
Posted Date:	Feb 5, 2024
Due Date:	Feb 27, 2024
Solicitation No:	CY-COM-0021-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Category: RFPs
Contract Number: CY-COM-0021-24
Posting Date: 02/05/2024
Responses Due: 02/27/2024

RFP Document: RFP Document

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The following RFP opportunity has been posted:

JUVENILE DETENTION ALTERNATIVE INITIATIVE INNOVATIONS FUNDING

CONTRACT #: CY-COM-0021-24

View most recent and previous RFP opportunities

All Addenda will be issued on the website. Therefore, all interested respondents should check the website from now throughout the procurement opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

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County of Somerset New Jersey

PO Box 3000

COUNTY ADMINISTRATION BUILDING

SOMERVILLE, NJ 08876-1262

PURCHASING DIVISION

MELISSA A. KOSENSKY, QPA, CCPO, RPPO

Purchasing Agent

PHONE: 908-231-7043

FAX: 908-575-3917

NOTICE OF RFP

The County of Somerset is soliciting proposals through the competitive contracting process in accordance

with N.J.S.A. 40A:11-4.1, et seq.

Sealed RFP responses will be received by the Purchasing Agent on February 27, 2024, at 3:30 P.M. in

the Purchasing Division, County Administration Building, 20 Grove Street, Somerville, New Jersey 08876

at which time and place responses will be opened and read for:

JUVENILE DETENTION ALTERNATIVE INITIATIVE INNOVATIONS FUNDING

CONTRACT #: CY-COM-0021-24

We value the integrity of the procurement process, and in full transparency, the RFP opening will be

conducted via Live-Stream from the County Commissioners Meeting room. You can access the Live-

Stream from the County’s homepage at the prevailing date and time stated in this Notice of RFP. During

the RFP opening process, the respondents will be announced as well as RFP amounts.

RFP responses must be made on the standard proposal forms, be enclosed in a sealed package bearing

the name and address of the respondent and the “RFP TITLE NAME & CONTRACT #” on the outside,

addressed to Melissa A. Kosensky, Purchasing Agent, at the address above.

Specifications and instructions may be obtained at the Purchasing Office or on the County Website,

www.co.somerset.nj.us.

Any RFP Addenda will be issued on the website and processed in accordance with N.J.S.A. 40A:11-

23(c)(1). All interested respondents should check the website from now through RFP opening. It is the

sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

Respondents are required to comply with the requirements of N.J.S.A 10:5-31 et seq. and N.J.A.C 17:27

et seq.

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Legal Publication Date: February 5, 2024

Introduction

The New Jersey Juvenile Justice Commission has been authorized to administer the Juvenile Detention

Alternatives Initiative (JDAI) funding as mandated in N.J.S.A. 52:14-34.4 through the County Youth

Services Commissions. The purpose of JDAI Innovations funding is to provide additional resources and

support to those JDAI sites that have demonstrated an active commitment to the implementation of JDAI

Core Strategies. Those Core Strategies are:

Building the collaboration and leadership needed for critical system analysis, taking collective

responsibility, keeping work solutions-and action oriented.

Using data to inform policy-to diagnose systems problems and anticipate/measure impact of

proposed solutions.

Implementing objective admissions policies so detention is used according to its purpose and with

equity and consistency.

Ensuring effective detention alternatives are available and serve the intended purpose.

Minimizing delays in case processing and corresponding lengths of stay on detention status.

Addressing challenges of “special populations” in detention- VOP’s, program failures, FTA’s, and

awaiting dispositional placement.

Examining the impact of policy and practice by race/ethnicity and identifying strategies for

reducing racial disparities in the detention system.

Maintaining safe and appropriate conditions of confinement via facility site-assessment teams.

Funding must be dedicated to institutionalizing JDAI policy, practice, and programming through the JDAI

Core Strategy categories. The total amount of money to be awarded through this Request for Proposal is

$105,560.00

The Contract is to provide Life Skills Education and Work Readiness to youth under the supervision of

Somerset County Probation. A full description of the program is listed in the Scope of Work, Section 3.

Agency Eligibility

Only non-profit organizations which possess a 501 (C) 3 designation from the Internal Revenue Service

and are registered as a charity with the New Jersey Charitable Registration are eligible to apply for any

and all of the above-stated categories of funding.

2. Administrative Conditions and Requirements

The following items express the conditions and requirements of this RFP. Together with the other RFP

sections, they apply to the RFP process, the subsequent contract, and project production. Any proposed

change, modification, or exception to these conditions and requirements may be the basis for the owner

to determine the proposal as non-responsive to the RFP and will be a factor in the determination of an

award of a contract. The contents of the proposal of the successful respondent, as accepted by the

owner, will become part of any contract awarded as a result of this RFP.

2.1

Schedule

The dates established for respondent proposals, proposal review, contractor selection and project

initiation are:

1. Release of RFP

2. Questions and Clarifications Due

3. Final Interpretations and Addenda Issued

4. Proposal Due Date

5. Evaluation Completed

6. Applicants Notified

7. Appeals Process (if needed) Letters appealing the

Proposal Review Committee’s recommendations

submitted to the Office of Youth Services within two

February 5, 2024

February 12, 2024

February 15, 2024

February 27, 2024 at 3:30 P.M.

March 8, 2024

March 12, 2024

working days after receiving notification.

8. Proposal Review Committee submits recommendation to

the Youth Services Commission for action

9. Governing Body Action

10. Contract Execution and Project Initiation

March 26, 2024

April 1, 2024

2.2

Proposal Submission Information

Submission Date and Time:

February 27, 2024 at 3:30 P.M.

One (1) Original signed in ink & one (1) copy

Three (3) ring binders or elaborate binding is unnecessary.

Submission Office:

Office of the Purchasing Agent

Administration Building – 3rd Floor

20 Grove Street

Somerville, NJ 08876

Clearly mark the submittal package with the title of this RFP and the name of the responding firm,

addressed to the Purchasing Agent. The original proposal shall be signed in ink and marked to

distinguish it from the one (1) copy. Faxed or emailed proposals will NOT be accepted.

The County disclaims any responsibility for proposals received late by regular or express mail. If the

proposal is sent by express mail service, the designation must appear on the outside of the express mail

envelope. Proposals received after the designated time and date will be returned unopened (no

exceptions).

Only those RFP responses received prior to or on the submission date and time will be considered.

Responses delivered before the submission date and time specified above may be withdrawn upon

written application of the respondent who shall be required to produce evidence showing that the

individual is or represents the principal or principals involved in the proposal. After the submission date

and time specified above, responses must remain firm for a period of sixty (60) days.

2.3

Using Department Information

Somerset County Office of Youth Services

Office of Youth Services

27 Warren Street, 2nd Floor

Somerville, NJ 08876

2.4

County Representative for this Solicitation

Please direct all questions in writing to:

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Voice: 908-231-7043

Fax: 908 575-3917

Email: PurchasingDiv@co.somerset.nj.us

Questions by prospective respondents concerning this RFP may be addressed to Melissa A. Kosensky,

QPA, CCPO, RPPO, Purchasing Agent for the County of Somerset in writing via fax at 908-575-3917 or by

email: PurchasingDiv@co.somerset.nj.us. Please note the aforementioned contact is authorized only to

direct the attention of prospective respondents to various portions of the requirements so that they may

read and interpret each portion for themselves. NO employee of the County of Somerset is authorized to

give interpretations of any portion of this RFP or to give information as to the requirements for the RFP in

addition to that already contained in the RFP unless as a formal addenda.

Interpretations of the RFP or additional information as to its requirements, when necessary, shall be

communicated to prospective respondents only by written addendum issued by the Purchasing Agent of

the County of Somerset.

Please identify the contract name, number and note Request for Information as the subject line when

submitting a request by fax or email.

2.5

Interpretations and Addenda

A. The respondent understands and agrees that its proposal is submitted on the basis of the

specifications prepared by the County. The respondent accepts the obligation to become familiar

with these specifications.

B. Respondents are expected to examine the specifications and related documents with care and

observe all their requirements. Ambiguities, errors or omissions noted by respondent should be

promptly reported in writing to the Purchasing Agent. In the event the respondent fails to notify

the County of such ambiguities, errors or omissions, the respondent shall be bound by the

proposal.

C. No oral interpretation of the meaning of the specifications will be made to any potential

respondent. Every request for an interpretation shall be in writing, addressed to the Purchasing

Agent, referencing the Contract Name and Contract Number in the subject line, at

PurchasingDiv@co.somerset.nj.us. In order to be given consideration, written requests for

interpretation and or clarification must be received at last three (3) business days prior to the

date fixed for the opening of the proposals.

D. All interpretations, clarifications and any supplemental instructions will be in the form of written

addenda to the specifications, and will be distributed to all prospective bidders. All addenda so

issued shall become part of the specification and RFP documents, and shall be acknowledged by

the respondent by completing the Acknowledgement of Receipt of Addenda form. The County’s

interpretations or corrections thereof shall be final.

Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide required

notice prior to official receipt of proposals to any person who has submitted a response or who

has received a RFP package. They will be sent via electronic transmissions to those known

recipients of the RFP specifications.

Discrepancies in RFP’s

If the amount shown in words and its equivalent figures do not agree, the written words

shall be binding. Ditto marks are not considered writing or printing and shall not be used.

In the event that there is a discrepancy between the unit prices and the extended totals,

the unit price shall prevail. In the event there is an error of the summation of the extended

totals, the computation by the County of the extended totals shall govern.

2.6

Quantities of Estimate

Wherever the estimated quantities of work to be done are shown in any section of this RFP, including the

Proposal Cost Form, they are given for use in comparing proposals. The owner especially reserves the

right (except as herein otherwise specifically limited) to increase or diminish the quantities as may be

deemed reasonably necessary or desirable by the owner to complete the work detailed by the contract.

Such increase or diminution shall in no way violate this contract, nor shall any such increase or

diminution give cause for claims or liability for damages.

2.7

Cost Liability and Additional Costs

The owner assumes no responsibility and liability for costs incurred by the respondents prior to the

issuance of an agreement. The liability of the owner shall be limited to the terms and conditions of the

contract.

Respondents will assume responsibility for all costs not stated in their proposals. All unit rates either

stated in the proposal or used as a basis for its pricing are required to be all-inclusive. Additional

charges, unless incurred for additional work performed by request of the owner as noted in 2.6, are not

to be billed and will not be paid.

2.8

Statutory and Other Requirements

2.8.1

Compliance with Laws

Any contract entered into between the contractor and the owner must be in accordance with and subject

to compliance by both parties with the New Jersey Local Public Contracts Law. The contractor must

agree to comply with the non-discrimination provisions and all other laws and regulations applicable to

the performance of services there under. The respondent shall sign and acknowledge such forms and

certificates as may be required by this section.

2.8.2

Mandatory EEO/Affirmative Action Compliance - N.J.S.A 10:5-31 et seq. and

N.J.A.C 17:27 et seq.

No firm may be issued a contract unless it complies with the affirmative action provisions of N.J.S.A.

10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. as administered by the Division of Purchase & Property

Contract Compliance and Audit Unit (Division) and provided below. The contract will include the

language included as attachment A in this specification.

1. Goods, Professional Services and Service Contracts

Each contractor shall submit to the public agency, after notification of award but prior to

execution of a goods and services contract, one of the following three documents:

i. A Letter of Federal Approval indicating that the vendor is under an existing federally approved

or sanctioned affirmative action program. A copy of the letter must be provided by the vendor

to the Public Agency and Division. This approval letter is valid for one year from the date of

issuance.

ii. A Certificate of Employee Information Report (hereafter “Certificate”), issued in accordance

with N.J.A.C. 17:27 et seq. The vendor must provide a copy of the Certificate to the Public

Agency as evidence of its compliance with the regulations. The Certificate represents the

review and approval of the vendor’s Employee Information Report, Form AA-302 by the

Division

iii. The successful respondent shall complete an Initial Employee Report, Form AA-302 and submit

it to the Division with a check or money order for $150.00 made payable to “Treasurer, State

of New Jersey" www.state.nj.us/treasury/contract_compliance

The form shall be properly executed.

2.8.3

New Jersey Anti-Discrimination – N.J.S.A. 10:2-1

There shall be no discrimination against any employee engaged in the work required to produce the

goods and services covered by any contract resulting from this bid, or against any applicant to such

employment because of race, religion, sex, national origin, creed, color, ancestry, age, marital status,

affectional or sexual orientation, familial status, liability for service in the Armed Forces of the United

States, or nationality. This provision shall include, but not be limited to the following: employment

upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay

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