Judicial Drive Trail Connection

Agency:	City of Fairfax
State:	Virginia
Type of Government:	State & Local
Posted Date:	Jan 10, 2024
Due Date:	Feb 14, 2024
Solicitation No:	24037
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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City of Fairfax, Virginia

Office of Procurement Services

10455 Armstrong Street

Fairfax, Virginia 22030

Title

Judicial Drive Trail Connection UPC 113614

Invitation for Bid

IFB 24037 (VBO) 56061

Federal Project CN No.: C501 TAP-5B01(337)

VDOT Project:

Commodity Code(s)

Procurement Officer

EN18-151-221

91226, Construction, Hike and Bike Trail

91313, Construction, Bridges

David Kundid

david.kundid@fairfaxva.gov

Issue Date

January 10, 2024

Questions Deadline

Submit all questions no later than February 2,

2024, at 3:00 P.M. to

David.kundid@fairfaxva.gov

Due Date

February 14, 2024, at 3:00 P.M.

PAPER OR HAND-DELIVERED BIDS WILL NOT BE ACCEPTED IN RESPONSE TO THIS

SOLICITATION. ALL BIDS MUST BE SUBMITTED ELECTRONICALLY VIA THE VIRGINIA

PROCUREMENT SITE WHICH CAN BE FOUND AT HTTPS://EVA.VIRGINIA.GOV. ANY

ASSISTANCE SUBMITTING BIDS THROUGH THIS SYSTEM MUST BE DIRECTED SOLEY TO EVA

SUPPORT/HELPDESK.

• Your business must be eVA registered and in active status.

• Start by clicking the Register Now link on the eVA website (www.eVA.virginia.gov).

The City of Fairfax does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-

4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis

prohibited by state law relating to discrimination in employment in the performance of its procurement activity.

THIS PROJECT IS FEDERALLY FUNDED

AS SUCH, THIS PROJECT SHALL BE SUBJECT TO COMPLIANCE WITH THE FEDERAL AND VDOT

REGULATIONS CONTAINED IN THIS DOCUMENT AND ELSEWHERE. THE CITY, VDOT’S CIVIL

RIGHTS DIVISION OR OFFICE OF GENERAL INSPECTOR, GENERAL AUDITING DIVISION OF FHWA

WILL PERFORM AUDITS TO ENSURE COMPLIANCE WITH ALL APPLICABLE TERMS AND

CONDITIONS AND GUIDELINES CONTAINED IN THIS DOCUMENT OR ELSEWHERE. THE DBE GOAL

FOR THIS SOLICITATION IS SET AT 6%.

PREQUALIFICATION REQUIRED

All prospective bidders, including all members of a joint venture, shall be prequalified with the

Virginia Department of Transportation and shall have received a certification of qualification (ref.

Part Two, paragraph 10).

The City of Fairfax is committed to complying with the provisionsof the Americans with Disabilities

Act. This document will be made available in alternate format upon request – please contact the

City’s Finance Department for more information.

Contents

PART ONE BACKGROUND .............................................................................................................................................................1

1. PROJECT BACKGROUND & INFORMATION.......................................................................................................................1

2. SPECIFICATIONS................................................................................................................................................................1

3. SITE REQUIREMENTS ........................................................................................................................................................1

4. PRICING.............................................................................................................................................................................1

5. WORKING HOURS & AREAS..............................................................................................................................................2

6. STRUCTURE AND BRIDGE REQUIREMENTS ......................................................................................................................2

7. CONTRACT PERIOD ...........................................................................................................................................................2

8. TIME FOR COMPLETION AND LIQUIDATED DAMAGES FOR NON-COMPLETION .............................................................3

PART TWO – INSTRUCTIONS TO BIDDERS ....................................................................................................................................4

9. BID SUBMISSION:..............................................................................................................................................................4

10. QUALIFICATION OF BIDDERS.........................................................................................................................................4

11. AWARD: ........................................................................................................................................................................4

12. DISTRIBUTION OF SOLICITATION DOCUMENTS .............................................................................................................4

13. ADDITIONAL INFORMATION .........................................................................................................................................4

14. CLARIFICATION OF TERMS:...........................................................................................................................................5

15. APPLICABLE LAWS AND COURTS:..................................................................................................................................5

16. ANTI‐DISCRIMINATION: ................................................................................................................................................5

17. ETHICS IN PUBLICCONTRACTING:.................................................................................................................................5

18. IMMIGRATION REFORM AND CONTROL ACT OF 1986: ................................................................................................6

19. DEBARMENT STATUS:...................................................................................................................................................6

20. ANTITRUST:...................................................................................................................................................................6

21. MANDATORY USE OF CITY FORM AND TERMS AND CONDITIONS:...............................................................................6

22. PROMPT PAYMENT DISCOUNTS: ..................................................................................................................................6

23. PURCHASE ORDER:........................................................................................................................................................6

24. PAYMENT:.....................................................................................................................................................................6

25. UNREASONABLE CHARGES. ..........................................................................................................................................7

26. PRECEDENCE OF TERMS: ..............................................................................................................................................7

27. ASSIGNMENT OFCONTRACT:........................................................................................................................................7

28. CHANGES TO THE CONTRACT: ......................................................................................................................................7

29. DEFAULT: ......................................................................................................................................................................7

30. TAXES:...........................................................................................................................................................................7

31. ANNOUNCEMENT OF AWARD: .....................................................................................................................................7

32. DRUG‐FREE WORKPLACE: .............................................................................................................................................8

33. NONDISCRIMINATION OF CONTRACTORS:...................................................................................................................8

34. AVAILABILITY OF FUNDS: ...............................................................................................................................................8

35. AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH:........................................................................8

36. AUDIT:...........................................................................................................................................................................8

37. INDEMNIFICATION:.......................................................................................................................................................9

38. SUBCONTRACTS:...........................................................................................................................................................9

39. STATE CORPORATION COMMISSION IDENTIFICATION NUMBER: ................................................................................9

40. E‐VERIFY PROGRAM:.....................................................................................................................................................9

41. TERMINATION OF CONTRACTS: ....................................................................................................................................9

42. DEFECTIVE SOLICITATION DOCUMENTS .....................................................................................................................10

43. COMPETITION INTENDED............................................................................................................................................10

44. EXCEPTIONS ................................................................................................................................................................11

45. NON CONFORMING TERMS AND CONDITIONS..........................................................................................................11

46. UNBALANCED & CONDITIONAL BIDS ...........................................................................................................................11

47. EXPENSES INCURRED IN PREPARING BID....................................................................................................................11

48. SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK .................................................................................11

49. DEBARMENT STATUS ..................................................................................................................................................12

50. NEW MATERIAL...........................................................................................................................................................12

51. INFORMALITIES...........................................................................................................................................................12

52. CITY OF FAIRFAX BUSINESS LICENSE ............................................................................................................................12

53. AUTHORITY TO TRANSACTBUSINESS..........................................................................................................................13

54. VIRGINIA CONTRACTOR LICENSE .................................................................................................................................13

55. BID WITHDRAWAL PRIOR TO BID OPENING .................................................................................................................13

56. WITHDRAWAL OF BID FROM CONSIDERATION AFTER BID OPENING...........................................................................14

57. PARKING .....................................................................................................................................................................14

58. TRADE SECRETS OR PROPRIETARY INFORMATION.......................................................................................................14

59. INTEREST IN MORE THAN ONE BID AND COLLUSION...................................................................................................14

60. SURETY REQUIRED BID SURETY:..................................................................................................................................14

61. FAILURE TO EXECUTE:.................................................................................................................................................15

62. PERFORMANCE SURETY:.............................................................................................................................................15

63. FAILURE TO COMPLETE ON TIME GENERAL ...............................................................................................................15

64. VDOT AND/OR FEDERAL GOVERNMENT CONTRACTREQUIREMENTS........................................................................16

65. EXECUTION OF AGREEMENT.......................................................................................................................................16

66. CIVILITY IN CITY WORKPLACES:....................................................................................................................................16

PART THREE– GENERAL CONTRACT PROVISIONS...................................................................................................................... 18

ARTICLE 1 – DEFINITIONS AND TERMINOLOGY ......................................................................................................................... 18

1. DEFINITIONS .......................................................................................................................................................18

2. INTENT OF CERTAIN TERMS OR ADJECTIVES ......................................................................................................21

3. DAY .....................................................................................................................................................................21

4. DEFECTIVE...........................................................................................................................................................21

5. FURNISH..............................................................................................................................................................21

6. INSTALL ...............................................................................................................................................................22

7. PERFORM or PROVIDE ........................................................................................................................................22

ARTICLE 2 – PRELIMINARY MATTERS......................................................................................................................................... 24

67. COMMENCEMENT OF CONTRACT TIME; NOTICE TO PROCEED ...................................................................................24

68. STARTING THE PROJECT ..............................................................................................................................................24

69. BEFORE STARTING WORK............................................................................................................................................24

70. PRECONSTRUCTION CONFERENCE ..............................................................................................................................24

71. INITIAL AND FINAL ACCEPTANCE OF SCHEDULES ........................................................................................................24

72. CONTRACT DOCUMENTS AND INTENT .......................................................................................................................25

73. REFERENCED STANDARDS ...........................................................................................................................................25

74. REPORTING AND RESOLVING DISCREPANCIES.............................................................................................................25

75. AMENDING AND SUPPLEMENTING CONTRACT DOCUMENTS .....................................................................................26

76. REUSE OF DOCUMENTS...............................................................................................................................................26

77. DOCUMENTS ON THE JOB SITE.....................................................................................................................................26

78. SUBMITTALS ................................................................................................................................................................27

79. TESTS ...........................................................................................................................................................................27

80. MATERIALS AND EQUIPMENT LIST..............................................................................................................................27

81. SURVEYS AND CONTROLS............................................................................................................................................27

82. AS‐BUILT DRAWINGS...................................................................................................................................................27

ARTICLE 4 – AVAILABILITY OF LANDS, SUBSURFACE AND PHYSICAL CONDITIONS, REFERENCE POINTS.................................. 28

83. AVAILABILITY OF LANDS..............................................................................................................................................28

84. SUBSURFACE AND PHYSICAL CONDITIONS .................................................................................................................28

85. LIMITED RELIANCE BY THE CONTRACTOR ON TECHNICAL DATA AUTHORIZED.............................................................28

86. DIFFERING SUBSURFACE OR PHYSICAL CONDITIONS ..................................................................................................28

87. PROJECT OFFICER'S REVIEW........................................................................................................................................29

88. UNDERGROUND FACILITIES.........................................................................................................................................29

89. REFERENCE POINTS.....................................................................................................................................................30

90. HAZARDOUS ENVIRONMENTAL CONDITION AT SITE ...................................................................................................30

91. LIMITED RELIANCE BY CONTRACTOR ON TECHNICAL DATA AUTHORIZED .................................................................31

Judicial Drive Trail Connection

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