Judicial Council Business Meeting (Room Block)

Agency: Judicial Council of California
State: California
Type of Government: State & Local
NAICS Category:
  • 721110 - Hotels (except Casino Hotels) and Motels
Posted Date: Jul 7, 2026
Due Date: Jul 21, 2026
Solicitation No: No. CRS-AK-496
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Bid Documents: Please Login to View Page
Request for Proposal
Judicial Council Business Meeting (Room Block)
  • Status
    Open
  • Topic
    Conferences/Room Blocks
  • Deadline
    July 21, 2026
  • ID#
    CRS-AK-496
Description

The Judicial Council of California seeks proposals from hotels for sleeping rooms.

Location: San Francisco (Union Square, Nob Hill, South Polk Street).

Dates: February 17-19, 2027, April 14-16, 2027, July 21-23, 2027, October 13-15, 2027, December 15-17, 2027.

Proposals must be received by 11:59 PM Pacific Time, July 21, 2026

E-mail proposals to: ConferenceRFPs@jud.ca.gov(link sends email) . Subject Line: CRS-AK-496, JC Business Meeting.

Proposal submissions must include the following documents with "CRS-AK-496" added to the file name. See the RFP Attachments and Links section of the RFP for links to these forms:

  • Bidder’s Acceptance of Terms and Conditions
  • Darfur Contracting Act Certification
  • General Certifications Form
  • Attachment 3 (Submission Form for Technical and Cost Proposal) – See below for link

Further information regarding this solicitation is set forth in Request for Proposal (Attachments below).

The Judicial Council of California does not retain the services of third party or outsourced representations. All quoted rates are to be net, non-commissionable.

Attachments Disclaimer

The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers.
Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract.
Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.

How to Submit Proposals

Attachment 3 (Submission Form for Technical and Cost Proposal) and the required forms listed at left must be received by the deadline date and time.

Deadline for Questions

Submit questions by July 13, 2026, 11:59 pm. Questions and answers received by the deadline will be posted on July 15, 2026.

Important dates
Issued date
July 07, 2026
Deadline for Questions
July 13, 2026
Deadline
July 21, 2026

Attachment Preview

ATTACHMENT 3

SUBMISSION FORM FOR TECHNICAL & COST PROPOSAL (ROOM BLOCK - MULTI AWARD)

Proposer's Information.

Propose sleeping room schedule. Enter "n/a" for any items that are not applicable. Please note the Judicial Council's budgeted sleeping room unit rate as indicated on the RFP in Section 2.

Maximum Rates and Fees. Preference will be given for costs proposed within the maximum rates and fees established by the Judicial Council of California. However please submit hotel's best available rate if the budgeted sleeping room unit rate listed on the RFP in section 2 cannot be accommodated.

Confirm if hotel accepts the transient occupancy tax waiver. Specify the type/name of tax and the associated dollar amount (do not enter a %). List all applicable taxes.

Specify the name and the associated dollar amount of surcharge(s), if any.

Confirm if hotel accepts the transient occupancy tax waiver. Specify the type/name of tax and the associated dollar amount (do not enter a %). List all applicable taxes.

Specify the name and the associated dollar amount of surcharge(s), if any.

Confirm if hotel accepts the transient occupancy tax waiver. Specify the type/name of tax and the associated dollar amount (do not enter a %). List all applicable taxes.

Specify the name and the associated dollar amount of surcharge(s), if any.

Confirm if hotel accepts the transient occupancy tax waiver. Specify the type/name of tax and the associated dollar amount (do not enter a %). List all applicable taxes.

Specify the name and the associated dollar amount of surcharge(s), if any.

Confirm if hotel accepts the transient occupancy tax waiver. Specify the type/name of tax and the associated dollar amount (do not enter a %). List all applicable taxes.

Specify the name and the associated dollar amount of surcharge(s), if any.

Other Program Needs.

Propose parking price schedule, number of parking passes, discounted passes and parking rate inclusive of any service charges, and/or sales tax. Enter "n/a" for any items that are not applicable.

Propose internet connection pricing.

Propose concessions (identify if included in other proposed pricing):

Propose options for transportation to the hotel on public transportation.

Discuss the various means of transportation to local airports.

Discuss the approximate distance from major freeways.

OFFER PERIOD

A Proposer's submission is an irrevocable offer for ninety (90) days following the proposal due date. In the event a final contract has not been awarded within this ninety (90) day period, the Judicial Council of California reserves the right to negotiate extensions to this period.

Signature (must be completed by proposer):

Signed this _________ day of _______________________, 20________.

END OF ATTACHMENT

Firm (Legal Name):
Address:
Address Line 2:
City, State, Zip Code:
Contact:
Title:
Phone:
Email:
Web Site:
Federal Tax ID Number:
Business License: Attached Will provide prior to entering into contract Attached Will provide prior to entering into contract Attached Will provide prior to entering into contract
Is property compliant with American Disabilities Act (ADA)? Yes No Yes No Yes No
Is construction/renovation anticipated during the program dates? Yes No If yes, please describe: Yes No If yes, please describe: Yes No If yes, please describe:
Hotel Check-in and Check-out Time:
Guest Room Reservation Cancellation Policy:
What is the amount held for incidentals upon check-in?
The property accepts direct billing (master account)? Yes (see RFP section 2.1, Program, Payment) Yes (see RFP section 2.1, Program, Payment) Yes (see RFP section 2.1, Program, Payment)
Please indicate which date(s) you are offering for the program: Please indicate which date(s) you are offering for the program: Please indicate which date(s) you are offering for the program: Please indicate which date(s) you are offering for the program:
Dates Dates Yes No
February 17 - 19, 2027 February 17 - 19, 2027
April 14 - 16, 2027 April 14 - 16, 2027
July 21 - 23, 2027 July 21 - 23, 2027
October 13 - 15, 2027 October 13 - 15, 2027
December 15 - 17, 2027 December 15 - 17, 2027
Block # 1: February 17 - 19, 2027
Date Type of Sleeping Room Estimated Number of Sleeping Rooms Confirm number of rooms able to provide Confirm daily room rate (without applicable taxes and surcharges) Confirm daily room rate (with applicable taxes and surcharges)
February 17, 2027 Single Occupancy 15
February 18, 2027 Single Occupancy 35
February 19, 2027 Check out Check out
50
Propose the cut-off date for reservations:
Item Number Type Yes No Dollar Amount (Do not enter percentage)
a. Does hotel/motel accept transient occupancy tax waiver (exemption certificate for state agencies)?
b. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
c. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
d. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
e. Total Applicable Taxes: $
Item Number Type Dollar Amount (Do not enter percentage)
a. Specify surcharge name: $
b. Specify surcharge name: $
c. Specify surcharge name: $
d. Total Applicable Surcharges: $
Block # 2: April 14 - 16, 2027
Date Type of Sleeping Room Estimated Number of Sleeping Rooms Confirm number of rooms able to provide Confirm daily room rate (with applicable taxes and surcharges) Confirm daily room rate (without applicable taxes and surcharges)
April 14, 2027 Single Occupancy 15
April 15, 2027 Single Occupancy 35
April 16, 2027 Check out Check out
50
Propose the cut-off date for reservations:
Item Number Type Yes No Dollar Amount (Do not enter percentage)
a. Does hotel/motel accept transient occupancy tax waiver (exemption certificate for state agencies)?
b. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
c. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
d. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
e. Total Applicable Taxes: $
Item Number Type Dollar Amount (Do not enter percentage)
a. Specify surcharge name: $
b. Specify surcharge name: $
c. Specify surcharge name: $
d. Total Applicable Surcharges: $
Block # 3: July 21 - 23, 2027
Date Type of Sleeping Room Estimated Number of Sleeping Rooms Confirm number of rooms able to provide Confirm daily room rate (with applicable taxes and surcharges) Confirm daily room rate (without applicable taxes and surcharges)
July 21, 2027 Single Occupancy 20
July 22, 2027 Single Occupancy 40
July 23, 2027 Check out Check out
60
Propose the cut-off date for reservations:
Item Number Type Yes No Dollar Amount (Do not enter percentage)
a. Does hotel/motel accept transient occupancy tax waiver (exemption certificate for state agencies)?
b. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
c. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
d. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
e. Total Applicable Taxes: $
Item Number Type Dollar Amount (Do not enter percentage)
a. Specify surcharge name: $
b. Specify surcharge name: $
c. Specify surcharge name: $
d. Total Applicable Surcharges: $
Block # 4: October 13 - 15, 2027
Date Type of Sleeping Room Estimated Number of Sleeping Rooms Confirm number of rooms able to provide Confirm daily room rate (with applicable taxes and surcharges) Confirm daily room rate (without applicable taxes and surcharges)
October 13, 2027 Single Occupancy 15
October 14, 2027 Single Occupancy 35
October 15, 2027 Check out Check out
50
Propose the cut-off date for reservations:
Item Number Type Yes No Dollar Amount (Do not enter percentage)
a. Does hotel/motel accept transient occupancy tax waiver (exemption certificate for state agencies)?
b. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
c. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
d. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
e. Total Applicable Taxes: $
Item Number Type Dollar Amount (Do not enter percentage)
a. Specify surcharge name: $
b. Specify surcharge name: $
c. Specify surcharge name: $
d. Total Applicable Surcharges: $
Block # 5: December 15 - 17, 2027
Date Type of Sleeping Room Estimated Number of Sleeping Rooms Confirm number of rooms able to provide Confirm daily room rate (with applicable taxes and surcharges) Confirm daily room rate (without applicable taxes and surcharges)
December 15, 2027 Single Occupancy 20
December 16, 2027 Single Occupancy 45
December 17, 2027 Check out Check out
65
Propose the cut-off date for reservations:
Item Number Type Yes No Dollar Amount (Do not enter percentage)
a. Does hotel/motel accept transient occupancy tax waiver (exemption certificate for state agencies)?
b. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
c. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
d. Specify type/name of tax (Occupancy, State, Local, City, etc.): $
e. Total Applicable Taxes: $
Item Number Type Dollar Amount (Do not enter percentage)
a. Specify surcharge name: $
b. Specify surcharge name: $
c. Specify surcharge name: $
d. Total Applicable Surcharges: $
Parking Rate Number of Complimentary Parking Valet Parking Rate Self-Parking Rate Oversize Vehicles/ SUV In/Out Privileges
Complimentary Parking
Discounted Parking Group Rate
Normal Hotel Parking Rate
Basic Wi-Fi rate in guest rooms: $
Item No. Description Approved (please note if approved) Alternative
1. Complimentary room policy - please indicate how many actualized room nights will earn 1 complimentary room night.
2. Complimentary Guest Room Internet
3. 2 complimentary parking for event staff, daily
4. 2-week cut-off
5. Waive urban, resort and/or destination fees
Additional concessions:
BY (Authorized Signature)
PRINTED NAME OF PERSON SIGNING
TITLE OF PERSON SIGNING
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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