26-070 Josephville Road Phase II Land Acquisition Services

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-070
For
LAND ACQUISITION SERVICES
For
JOSEPHVILLE ROAD PHASE II
PROJECT
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Land Acquisition Services for the Josephville
Road Phase II Project.

INSTRUCTIONS
One original copy of the bid form must be received in a sealed envelope plainly marked
"26-070 Josephville Road Phase II Land Acquisition Services" with the due date
and time in the lower left corner of the envelope.
An authorized representative of the company/person submitting the statement of
qualification must sign it in blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North
Second Street, Room 541, St. Charles, MO 63301 prior to Wednesday, April 22, 2026
at 10:00 AM. Bids will be publicly opened and read aloud at 10:00 a.m. in Conference
Room 115/116.
St. Charles County reserves the right to accept and/or reject any and all bids.
INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in
writing via E-mail (preferred), mail or fax to:
Lenore Faulkner, Purchasing Coordinator
St. Charles County Government
Finance Department
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-7589
lefaulkner@sccmo.org
Chris Bostic, Project Manager
St. Charles County Highway Department
301 North Third Street
St. Charles, Missouri 63301
Phone: (636) 949-7305
cbostic@sccmo.org
Prohibited Communication
Contact with any representative, other than through the procedure outlined above
titled "Inquiries", concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed
officials, and employees of St. Charles County and their Agents within St. Charles
County.
Any Offeror engaging in such prohibited communications prior to Bid Opening
may be disqualified at the sole discretion of St. Charles County.

TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and
waive technicalities, and to adjust quantities.
All bids are final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening except by request of County.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable
to sales made to St. Charles County and must be excluded.
The contract, provided in Exhibit A, shall be effective for the approximate nine (9)
month period from the date of execution.
The County, with the consent of the vendor, shall have the option to renew said
contract for one (1) additional three (3) month period at the same specifications and
terms and conditions of any contract that may be derived from this request for
proposal.
The electronic version of this bid/RFP is available upon request. The document was
entered into WORD for Microsoft Windows. The Purchasing Office does not
guarantee the completeness and accuracy of any information provided on the
electronic version. Therefore, respondents are cautioned that the hard copy of this
bid/RFP on file in the Purchasing Office governs in the event of a discrepancy
between the information contained in or on the electronic version and that which is
on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
Vendors must submit two [2] signed copies of their bid; one is to be an original and
so marked.
All prices and notations must be in blue ink or typewritten on the attached form.
Mistakes must be crossed out, corrections typed adjacent and must be initialed in
blue ink by the person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the
County or who owes any amount(s) for delinquent Federal, State or Local taxes,
fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed
proposals will be considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using in any form or medium
the names of St. Charles County or any other public agency within St. Charles
County Government for public advertising unless express written permission is
granted.
All bidders must possess the necessary and appropriate business and/or
professional licenses in their field.

The County will make its award to the lowest responsive, responsible bidder unless
additional criteria is established herein. When payments are to be made to the
County, the County will award based on payments unless these documents
establish additional criteria. As used for this award, "responsive" shall mean a bid
that conforms in all respects with the terms and conditions of the County's
requirements. As used for this award, "responsible" shall mean that the bidder has
the capability in all respects to perform fully the contract requirements, and the
integrity and reliability which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the
bidder qualifies his bid by specific limitations. The bid can be on an "all or none"
basis if wording in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is
disagreement in the unit and extension prices, the unit price shall govern.
INSURANCE
Worker's Compensation and Employer's Liability: Statutory WC limits as required by
the Statutes of the State of Missouri (or a qualified self-insurer) and Employers
Liability in an amount of no less than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain
the following minimum amounts of automobile, general liability, and property
damage insurance coverage during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per
occurrence for automobile and general liability coverage; and property damage
coverage of at least $1,000,000. A Combined Single Limit Policy in the amount of
$3,000,000 is an acceptable alternative. Automobile coverage must include non-
owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the
County as an additional insured including the following language: Nothing in this
endorsement shall serve to operate as a waiver of the County's Sovereign Immunity or
broaden the liability of the County beyond the provisions of Sections 537.600 to
537.610 of the Revised Statutes of Missouri. Vendor shall provide for 30 days
advance written notice of any material change. A Waiver of Subrogation in favor of
the County shall be endorsed on each of the policies. The required insurance shall
be primary insurance with respect to any other insurance or self-insurance
programs maintained by the County.

A Certificate of Insurance evidencing the above coverage(s) together with a copy
of the required endorsements shall be provided to the County prior to the
commencement of any work.
It shall be the contractor's responsibility to keep the respective insurance policies
and coverages of any sub-contractor current and in force for the life of the
contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with
limits of not less than 1,000,000.000 per claim/$3,000,000.00 aggregate
covering all services provided by the Contract. Coverage to be written on a
claims-made basis.

EMPLOYMENT OF UNAUTHORIZED ALIENS PROHIBITED
(Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars
by the COUNTY to a business entity, the business entity shall, by sworn affidavit and
provision of documentation**, affirm its enrollment and participation in a federal work
authorization program (E-Verify) with respect to the employees working in connection
with the contracted services. Every such business entity shall sign an affidavit (See
Appendix C) affirming that it does not knowingly employ any person who is an
unauthorized alien in connection with the contracted services. [RSMO 285.520 (2)]
An employer may enroll and participate in a federal work authorization program (E-
Verify) and shall verify the employment eligibility of every employee in the employer's
hire whose employment commences after the employer enrolls in a federal work
authorization program. The employer shall retain a copy of the dated verification report
received from the federal government. Any business entity that participates in such
program shall have an affirmative defense that such business entity has not violated
subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the
referenced affidavit on an annual basis. A copy of the affidavit in included in this
proposal request. Vendors may choose to send the required documentation using one
of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles
County, Attn: Purchasing Manager, 201 N Second Street, Room 541, St.
Charles, MO 63301 prior to responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a
proposal solicitation response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU
signature page will remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy
of the signature page of the E-Verify Memorandum of Understanding, completed
and signed by the Contractor, and the Department of Homeland Security -
Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll

VETERAN FRIENDLY EMPLOYMENT POLICY
Proposers shall indicate whether they have developed a veteran friendly employment
policy and, if so, attach a copy of such policy to their response as a point of information.
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
OPEN RECORDS
Any and all information contained in or submitted with the proposal becomes a public
record subject to the Missouri Sunshine Law when a negotiated contract based on the
proposal is entered or all proposals are rejected. If the proposer believes that any
information contained in or submitted with the proposal is protected from disclosure by
the Missouri Sunshine Law, the proposer must clearly identify what information the
proposer believes is so protected and must also clearly identify the legal basis therefor.

THIS FORM MUST BE COMPLETED AND ENCLOSED WITH THE BID
Audit Clause for Contracts
Examination of Records
The Contractor's records which shall include, but not be limited to, accounting records
(hard copy, as well as computer readable data), written policies and procedures,
subcontractor files, indirect cost records, overhead allocation records, correspondence,
instructions, drawings, receipts, vouchers, memoranda, and any other data relating to
this contract shall be open to inspection and subject to audit and/or reproduction by the
County Auditor, or a duly authorized representative from the County, at the County's
expense. The contractor shall preserve all such records for a period of three years,
unless permission to destroy them is granted by the County, or for such longer period
as may be required by law, after the final payment. Since the Contractor is not subject
to the Missouri Sunshine Law (Chapter 610, RSMo), information regarding the
Contractor's operations obtained during audits will be kept confidential.
The Contractor shall require all subcontractors under this contract to comply with the
provisions of this article by including the requirements listed above in written contracts
with the subcontractors.
Vendor Information
Company Name: ____________________________________________________
Business Address: ___________________________________________________
____________________________________________________
Business Hours______________________________________________________
Phone:________________________________ FAX:_______________________
Email address:______________________________________________________
Contact Person:______________________________________________________
Authorized Signature:_________________________________________________
(Indicates acceptance of all bid terms and conditions)
Date: _______________________________

THIS FORM MUST BE COMPLETED AND ENCLOSED WITH THE BID
Anti-Discrimination Against Israel Act Certification
1. Pursuant to Section 34.600 of the Revised Statutes of Missouri, St. Charles
County shall not enter into a contract to acquire or dispose of services, supplies,
information technology, or construction unless the contract includes a written
certification that the company is not currently engaged in and shall not, for the
duration of the contract, engage in a boycott of goods or services from the State
of Israel; companies doing business in or with Israel or authorized by, licensed
by, or organized under the laws of the State of Israel; or persons or entities doing
business in the State of Israel.
2. This requirement shall not apply to contracts with a total potential value of less
than one hundred thousand dollars or to contractors with fewer than ten
employees.
3. Vendor affirms they have reviewed the requirements and definitions contained in
RSMo. 34.600.
Vendor hereby certifies they have complied with the terms of RSMo 34.600, as
applicable to this agreement, and will comply for the duration of the contract
period.
______________________________ ______________
Vendor Date

AFFIDAVIT OF WORK AUTHORIZATION
The bidder/contractor who meets the section 285.525, RSMo definition of a business
entity must complete and return the following Affidavit of Work Authorization.
Comes now (Name of Business Entity Authorized
Representative) as (Position/Title) first being duly
sworn on my oath, affirm
Business Entity Name) is enrolled and will continue to participate in the E-Verify federal
work authorization program with respect to employees hired after enrollment in the
program who are proposed to work in connection with the services related to contract(s)
with the County for the duration of the contract(s), if awarded in accordance with
subsection 2 of section 285.530, RSMo. I also affirm that
(Business Entity Name) does not and will not knowingly
employ a person who is an unauthorized alien in connection with the contracted
services provided to the contract(s) for the duration of the contract(s), if awarded.
In Affirmation thereof, the facts stated above are true and correct. (The undersigned
understands that false statements made in this filing are subject to the penalties
provided under section 575.040, RSMo.)
Authorized Representative's Signature Printed Name
Title Date
E-Mail Address
Subscribed and sworn to before me this _____________ of ___________________. I am
(DAY) (MONTH, YEAR)
commissioned as a notary public within the County of , State of
(NAME OF COUNTY)
_______________________, and my commission expires on _________________.
(NAME OF STATE) (DATE)
Signature of Notary Date