26-09 JOINT 2026 LMIG

Joint 2026 LMIG
Bid Package
Bid Number 26-09
Byron, Centerville, Perry,
Warner Robins, Houston County
Joint 2026 LMIG Bid Package
Joint 2026 LMIG Bid Package Page 1

Byron, Centerville, Perry, Warner Robins,
Houston County
TABLE OF CONTENTS
ITEM Page
- Invitation to Bid 3
- Instructions to Bidders 4
- Notice to Bidders 10
- Proposal 11
- Bid Bond 14
- General Conditions 16
- E-Verify Affidavit 23
-Certification of Nonsegregated Facilities 24
- Maps 25
Joint 2026 LMIG Bid Package Page 2

INVITATION TO BID
Bid Number 26-09
JOINT 2026 LOCAL MAINTENANCE AND IMPROVEMENT GRANT
BYRON, CENTERVILLE, PERRY, WARNER ROBINS,
HOUSTON COUNTY GEORGIA
Sealed Bids will be received at the Houston County Public Works Department, 2018 Kings Chapel Rd. Perry, Ga. 31069
until 10:00 AM
Thursday, April 9, 2026 for the following project:
Resurfacing and repairs of various city streets and county roads in
Byron, Centerville, Perry, Warner Robins,
Houston County
Bid and Contract Documents are available at the Houston County web site
https://www.houstoncountyga.gov/business/current-bids.cms .
The Joint 2026 LMIG Committee reserves the right to accept or reject any or all bids and to waive technicalities.
The bidder's E-Verify Number shall be marked on the outside of the bid envelope. A completed "E-Verify Affidavit for
Road Construction" shall be included with the bid.
All bids must be accompanied by a Bid Bond in the amount not less than ten percent (10%) of the Total Base Bid.
Performance and Payment Bond, each in the amount of one hundred percent (100%) of the total contract amount, will be
required of the successful bidder. Bonds must be written by an acceptable Surety Company licensed to do business in the
State of Georgia and listed in the Department of Treasury, Circular 570, latest edition.
A mandatory pre-bid conference is scheduled for Tuesday, March 31, 2026 in the Houston County Public Works Office,
2018 Kings Chapel Road, Perry, Georgia. The meeting will begin at 10:00 AM. You must be present at the meeting to be
able to submit a bid.
All potential bidders must be GDOT prequalified. For more information, please contact
Houston County Public Works at 478-987-4280.
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INSTRUCTIONS TO BIDDERS
1. Defined Terms: The term "Bidder" means one who submits a Bid directly to Owner, as distinct from a
sub-bidder, who submits a bid to a Bidder. The term "Successful Bidder" means the lowest, qualified,
responsible and responsive Bidder to whom Owner (on the basis of Owner's evaluation as hereinafter
provided) makes an award. The term "Bidding Documents" includes the Invitation to Bid, Instructions to
Bidders, Notice to Bidders, the Proposal, proposed Contract Documents (including all Addenda issued
prior to receipt of Bids) and location maps.
2. Copies of Bidding Documents:
2.1 Complete sets of Bidding Documents must be used in preparing Bids; Owner assumes no
responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding
Documents.
2.2 Owner in making copies of Bidding Documents available on the above terms does so only for the
purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.
3. Qualifications of Bidders: To demonstrate qualifications to perform the Work, each Bidder must be
prepared to submit within five days of Owner's request, written evidence, such as financial data, previous
experience, past litigation history, present commitments and other such data as may be called for in the
General Conditions. Each bidder must be properly licensed in the State of Georgia and on the current
GDOT prequalified contractors list to be considered.
4. Examination of Contract Documents and Site:
4.1 It is the responsibility of each Bidder before submitting a Bid, to (a) examine the Bidding
Documents thoroughly, (b) visit the sites to become familiar with local conditions that may affect
cost, progress, performance or furnishing of the Work, (c) consider federal, state and local Laws
and Regulations that may affect cost, progress, performance or furnishing of the Work, (d) study
and carefully correlate Bidder's observations with the Bidding Documents, and (e) notify Owner
of all conflicts, errors or discrepancies in the Bidding Documents.
4.2 Before submitting a Bid, each Bidder will, at Bidder's own expense, make or obtain any additional
examinations, investigations, explorations, tests and studies and obtain any additional information
and data which pertain to the physical conditions (surface, subsurface and Underground
Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance
or furnishing of the Work and which Bidder deems necessary to determine its Bid for performing
and furnishing the Work in accordance with the time, price and other terms and conditions of the
Bidding Documents.
4.3 The lands upon which the Work is to be performed, rights-of-way and easements for access
thereto and other lands designated for use by Contractor in performing the Work are identified in
the Bidding Documents. All additional lands and access thereto required for temporary construc-
tion facilities or storage of materials and equipment are to be provided by Contractor. Easements
for permanent structures or permanent changes in existing structures are to be obtained and paid
for by Owner unless otherwise provided in the Bidding Documents.
4.4 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder
has complied with every requirement of this Paragraph 4, that without exception the Bid is
premised upon performing and furnishing the Work required by the Bidding Documents and such
means, methods, techniques, sequences or procedures of construction as may be indicated in or
required by the Bidding Documents, and that the Bidding Documents are sufficient in scope and
detail to indicate and convey understanding of all terms and conditions for performance and
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furnishing of the Work.
5. Interpretations and Addenda:
5.1 All questions about the meaning or intent of the Bidding Documents are to be directed to Owner.
Interpretations or clarifications considered necessary by Owner in response to such questions will
be issued by Addenda mailed or delivered to all parties recorded by Owner as having received
the Bidding Documents. Questions received less than three (3) days prior to the date for opening
of Bids may not be answered. Only questions answered by formal written Addenda will be
binding. Oral and other interpretations or clarifications will be without legal effect.
5.2 Addenda may also be issued to modify the Bidding Documents as deemed advisable by Owner.
6. Bid Security: All bids must be accompanied by a Bid Bond in the amount not less than 10 percent (10%)
of the Total Base Bid. Performance and Payment Bond, each in the amount of one hundred percent
(100%) of the total contract amount, will be required of the successful bidder. Bonds must be written by
an acceptable Surety Company licensed to do business in the State of Georgia and listed in the
Department of Treasury, Circular 570, latest edition.
7. (OMITTED)
8. Indemnification: The Contractor must agree to indemnify and to hold the Owner, its employees, and
agents harmless from any and all claims for damages to persons and/or property arising out of or in any
way connected with the performance by Contractor of any work, services, or functions contracted for.
9. Contract Time: The number of days within which, or the dates by which, the Work is to be completed
and ready for final payment shall be from the issuance of the notice to proceed until November 20, 2026
and is set forth in the Proposal and the Agreement.
10. Liquidated Damages: As time is an essential element in this contract, all work shall be completed within
the allotted time as specified in item nine (9) above. For each calendar day that any portion of the road
construction shall remain uncompleted after the end of the time specified, the amount of Four Hundred
Dollars per calendar day ($400.00/day) will be assessed. The amount is assessed not as a penalty, but
as a predetermined and agreed liquidated damages to be used, in part, to pay any additional expenses
incurred by the Owner as a result of being delayed.
11. Substitute or "Or Equal" Items: The materials and equipment described in the Bidding Documents
establish a standard of required function, dimension, appearance and quality to be met by any proposed
substitution. No substitution will be considered unless written request for approval has been submitted
by the Bidder and has been received by Owner at least fifteen days prior to the date for receipt of Bids.
Each such request shall include the name of the material or equipment for which it is to be substituted
and a complete description of the proposed substitute including drawings, cuts, performance and test
data and any other information necessary for an evaluation. A statement setting forth any changes in
other materials, equipment or Work that incorporation of the substitute would require shall be included.
The burden of proof of the merit of the proposed substitute is upon the Bidder. The Owner's decision of
approval or disapproval of a proposed substitution shall be final. If Owner approves any proposed
substitution, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders
shall not rely upon approvals made in any other manner. This paragraph will only apply to major material
and equipment listed in the Proposal.
12. Subcontractors, Suppliers and Others:
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12.1 If the General Conditions require the identity of certain Subcontractors, Suppliers, and other
persons and organizations (including those who are to furnish the principal items of material and
equipment) to be submitted to Owner in advance of the specified date prior to the Effective Date
of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within
seven days after the Bid opening submit to Owner a list of all such Subcontractors, Suppliers and
other persons and organizations proposed for those portions of the Work for which such
identification is required. Such list shall be accompanied by an experience statement with
pertinent information regarding similar projects and other evidence of qualification for each such
Subcontractor, Supplier, person or organization if requested by Owner. Each Subcontractor,
Supplier, person or organization shall be on the GDOT list of approved subcontractors and
material sources. If Owner after due investigation has reasonable objection to any proposed
Subcontractor, Supplier, other person or organization, either may before the Notice of Award is
given request the apparent Successful Bidder to submit an acceptable substitute without an
increase in Bid price.
12.2 If apparent Successful Bidder declines to make any such substitution, Owner may award the
contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers and
other persons and organizations. The declining to make requested substitutions will not constitute
grounds for sacrificing the Bid security of any Bidder. Any Subcontractor, Supplier, other person
or organization listed and to whom Owner does not make written objection prior to the giving of
the Notice of Award will be deemed acceptable to Owner.
12.3 No Contractor shall be required to employ any Subcontractor, Supplier, other person or
organization against whom Contractor has reasonable objection.
13. Proposal:
13.1 The Proposal is included with the Bidding Documents; additional copies may be obtained from
Owner.
13.2 All blanks in the Proposal must be completed in ink or by typewriter.
13.3 Bids by corporations must be executed in the corporate name by the president or a vice-president
(or other corporate officer accompanied by evidence of authority to sign) and the corporate seal
must be affixed and attested by the secretary or an assistant secretary. The corporate address
and state of incorporation must be shown below the signature.
13.4 Bids by partnerships must be executed in the partnership name and signed by a partner, whose
title must appear under the signature and the official address of the partnership must be shown
below the signature.
13.5 All names must be typed or printed below the signature.
13.6 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which must
be filled in on the Proposal).
13.7 The address and telephone number for communications regarding the Bid must be shown.
14. Submission of Bids:
14.1 Bids shall be submitted at the time and place indicated in the Advertisement for Bids and shall be
Joint 2026 LMIG Bid Package Page 6

enclosed in an opaque sealed envelope, marked with the Project title, name and address of the
Bidder. The Contractor's E-Verify Company Identification Number shall also be marked on the
outside of the envelope and a notarized contractor affidavit enclosed. If the Bid is sent through
the mail or other delivery system the sealed envelope shall be enclosed in a separate envelope
with the notation "BID ENCLOSED" on the face of it.
15. Modification and Withdrawal of Bids:
15.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the manner
that a Bid must be executed) and delivered to the place where Bids are to be submitted at any
time prior to the opening of Bids.
15.2 If, within twenty-four hours after Bids are opened, any Bidder files a duly signed, written notice
with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that
there was a material and substantial mistake in the preparation of its Bid, that Bidder may
withdraw its Bid and any Bid security will be returned. Thereafter, that Bidder will be disqualified
from further bidding on the Work to be provided under the Contract Documents.
16. Opening of Bids: Bids will be opened and (unless obviously non-responsive) read aloud publicly. An
abstract of the amounts of the base Bids and major alternates (if any) will be made available to Bidders
after the opening of Bids.
17. Bids to Remain Subject to Acceptance: All bids will remain subject to acceptance for sixty days after the
day of the Bid opening, but Owner may, in its sole discretion, and in accordance with Instructions to
Bidders, Section 15.2, release any Bid and return the Bid security prior to that date.
18. Award of Contract:
18.1 Owner reserves the right to reject any and all Bids, to waive any and all informalities not involving
price, time or changes in the Work and to negotiate contract terms with the Successful Bidder,
and the right to disregard all nonconforming, non-responsive, unbalanced or conditional Bids.
Also, Owner reserves the right to reject the Bid of any Bidder if Owner believes that it would not
be in the best interest of the Project to make an award to that Bidder, whether because the Bid is
not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other
pertinent standard or criteria established by Owner. Discrepancies in the multiplication of units of
Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indica-
ted sum of any column of figures and the correct sum thereof will be resolved in favor of the
correct sum.
18.2 In evaluating Bids, Owner will consider the qualifications of the Bidders, whether or not the Bids
comply with the prescribed requirements, and such alternates, unit prices, and other data, as may
be requested in the Bid Form and prior to the Notice of Award.
18.3 Owner may consider the qualifications and experience of Subcontractors, Suppliers, and other
persons and organizations proposed for those portions of the Work as to which the identity of
Subcontractors, Suppliers, and other persons and organizations must be submitted as provided
in the General Conditions. Owner also may consider the operating costs, maintenance
requirements, performance data and guarantees of major items of materials and equipment
proposed for incorporation in the Work when such data is required to be submitted prior to the
Notice of Award.
18.4 Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of
any Bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed
Subcontractors, Suppliers and other persons and organizations to perform and furnish the Work
in accordance with the Bidding Documents to Owner's satisfaction within the prescribed time.
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18.5 If the Contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation by
Owner indicates to Owner that the award will be in the best interest of the Project.
18.6 If the Contract is to be awarded, Owner will give the Successful Bidder a written Notice of Award
within sixty days after the day of the Bid opening.
18.7 The Owner reserves the right to award the contract conditional upon funds being made available
for such construction.
19. Contract Security:
CONTRACTOR shall furnish performance and payment Bonds, each in an amount at least equal to the
Contract Price as security for the faithful performance and payment of all CONTRACTOR's obligations
under the Contract Documents. These Bonds shall remain in effect at least until one year after the date
when final payment becomes due, except as otherwise provided by Law or Regulation or by the Contract
Documents. CONTRACTOR shall also furnish such other Bonds as are required by the General
Conditions. All Bonds shall be in the forms prescribed by Law or Regulation or by the Contract
Documents and be executed by such sureties as are named in the current list of "Companies Holding
Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring
Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury
Department. All Bonds signed by an agent must be accompanied by a certified copy of the authority to
act.
19.1 When the Successful Bidder delivers the executed Agreement to Owner, it must be accompanied
by the required Performance and Payment Bonds.
20. Taxes: The Contractor shall pay all applicable sales, consumer, use and other similar taxes required by
law. The Contractor is responsible for reviewing the pertinent State Statutes involving the sales tax and
sales tax exemption and complying with all requirements. The Contractor shall include all Federal, State
and local taxes in his bid. The Contractor shall indemnify, defend and hold harmless, Owner, and their
employees, agents and representatives from and against any and all claims, damages, losses, penalties,
fines and tax liabilities whatsoever resulting from Contractor's failure to include such taxes in his bid, pay
any such tax or comply with any applicable tax requirements or statutes.
21. Signing of Agreement: When Owner gives a Notice of Award to the Successful Bidder, it will be
accompanied by the required number of unsigned counterparts of the Agreement with all other written
Contract Documents attached. Within ten days thereafter Contractor shall sign and deliver the required
number of counterparts of the Agreement and attached documents to Owner with the required Bonds
and E-Verify affidavit. Within ten days thereafter Owner shall deliver one fully signed counterpart to
Contractor.
22. Laws and Regulations: The Contractor shall keep himself fully informed of all laws, ordinances and
regulations of State, City and County in any manner affecting those engaged or employed in the Work,
or the materials used in the Work, or in any way affecting the conduct of the Work, and of all orders and
decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or
inconsistency should be discovered in this contract, or in the drawings or specifications herein referred
to, in relation to any such law, ordinance, regulation, order or decree, he shall forthwith report the same
in writing to the Owner. He shall at all times, himself, observe and comply with all such existing and
future laws, ordinances and regulations and shall protect and indemnify the Owner and its agents against
any claim or liability arising from or based on the violation of any such law, ordinance, regulation, order
or decree whether by himself or by his employees.
22.1 The Successful Bidder will be required to provide the OWNER with E-Verify Affidavit to certify
compliance with O.C.G.A. 31-10-91.
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23. Non-Segregated Facilities: Bidders must certify that they do not and will not, maintain or provide for their
employees any facilities that are segregated on a basis of race, color, creed or national origin. Execution
of the "Certification of Non-Segregated Facilities" contained within the Contract Documents must be
accomplished and submitted with the Bid.
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NOTICE TO BIDDERS
1. The Proposal shall be filled out completely and must be signed by a person having authority to legally
obligate the Bidder. If the Bidder is a corporation, the Seal of the Corporation must be attached to the
Proposal form.
2. A mandatory Pre-bid Conference will be held on Tuesday, March 31,2026 at 10:00 AM in the
Houston County Public Works Office at 2018 Kings Chapel Rd, Perry GA., 31069. All bidders are required
to attend and review the specifications with the owner and to discuss the coordination of construction.
3. Licensing: Bidders must be Licensed Utility Contractors in accordance with the State of Georgia
Guidelines and a license number must be placed on the exterior of the sealed envelope and on the bid
documents. Sealed envelopes without license numbers will not be opened. Each bidder must be properly
licensed in the State of Georgia and on the current GDOT prequalified contractors list to be considered.
4. All work is to be in accordance with Georgia Department of Transportation Standard Specifications
(Current Edition), Supplemental Specifications, and Special Provisions, which are assessable on-line
at:
http://www.dot.ga.gov/PS/Business/Source
and Traffic Control shall be in accordance with the Manual of Uniform Traffic Control Devices or GDOT
standards.
5. The CONTRACTOR will provide the OWNER with an E-Verify Affidavit to certify compliance with
O.C.G.A. 31-10-91.
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