John Trumbull Primary School HVAC IAQ Project Bid Bid Document...

Agency:	Town of Watertown
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238220 - Plumbing, Heating, and Air-Conditioning Contractors 541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 24, 2026
Due Date:	Mar 3, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF WATERTOWN

WATERTOWN, CONECTICUT

NOTICE OF BID

John Trumbull Primary School HVAC IAQ Upgrades

Town of Watertown

Sealed bids are invited and will be received by the Purchasing Agent of the Town of Watertown at the

office of the Purchasing Agent, Watertown Town Hall, 61 Echo Lake Road, Watertown, Connecticut,

until Tuesday, March 3, 2026, at 11:00 a.m. at which time and place they will be publicly opened and

read aloud for furnishing of the John Trumbull Primary School HVAC IAQ Upgrades to the Town of

Watertown.

The Information for Bidders, Form of Bid, Specifications and other contract documents may be obtained

or examined at the office of the Purchasing Agent, Watertown Town Hall, 61 Echo Lake Road,

Watertown, Connecticut 06795 or by accessing the Town of Watertown’s website at

http://www.watertowct.org. Proposals must be submitted on the forms provided and in a sealed

envelope plainly marked “John Trumbull Primary School HVAC IAQ Upgrades”.

To receive consideration, bids must be in the hands of the Purchasing Agent or his authorized

representative no later than the day and hour mentioned above.

The Purchasing Agent reserves the right to accept or reject any or all bids; to waive an informality; or to

accept any bid deemed in the best interest of the Town of Watertown. The Town of Watertown reserves

the right to take into account the residency of bidders within the Town of Watertown and/or the location

of the bidder’s business within the Town of Watertown in awarding this bid.

A mandatory pre-bid meeting will be held on Thursday, February 12, 2026, at 4:00 p.m. at John

Trumbull Primary School, 779 Buckingham Street, Oakville, CT 06779.

This contract is subject to state set-aside and contract compliance requirements.

An Affirmative Action/Equal Opportunity Employer. Minority/Women’s Business Enterprises are

encouraged to apply.

All bids will be considered valid for a period of sixty (60) days.

Donna L. Ford

Purchasing Agent

Town of Watertown

INFORMATION FOR BIDDERS

TOWN OF WATERTOWN

WATERTOWN, CT 06795

John Trumbull Primary School HVAC IAQ Upgrades

Town of Watertown

Bid Opening: Tuesday, March 3, 2026 at 11:00 a.m.

PROPOSALS RECEIVED

All bids must be in a sealed envelope and received prior to Tuesday, March 3, 2026, at 11:00 a.m. at the

office of the Purchasing Agent, 61 Echo Lake Road, Watertown, CT 06795.

PREPARATION OF PROPOSALS

Proposals must be made upon forms contained herein. The blank spaces in the Proposal must be filled

in correctly where indicated. The Bidder must state the prices for which he proposes to do each item of

the work contemplated. In case of discrepancy where both words and the numeral are requested, the

words shall govern. Ditto marks are not considered writing or printing and shall not be used. The

Bidder shall sign his Proposal correctly. If the Proposal is made by an individual, his name, post office

address and telephone number must be shown. If made by a firm, partnership, or corporation. Failure to

do so may disqualify the bid.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, post

office address, and name of the project for which the bid is submitted. If forwarded by mail, the sealed

envelope containing the id must be enclosed in another envelope address to: The Purchasing Agent,

Watertown Town Hall, 61 Echo Lake Road, Watertown, CT 06795.

All information shall be entered in ink or by typewriter. Mistakes may be crossed out and corrections

inserted before submission of your bid. The person signing the bid shall initial corrections in ink.

Corrections and/or modifications received after the closing time specified will not be accepted.

SUBMISSION OF PROPOSALS

All proposals and literature shall be submitted IN DUPLICATE on the proposal form, which is a part of

these specifications. Descriptive literature containing complete specifications must accompany each

bid. If a bidder wishes to furnish additional information, more sheets may be added.

Adobe Acrobat® Reader is required to view electronic documents on-line. If you do not have Adobe

Acrobat® Reader, you may down load it for free from Adobe at

http://www.adobe.com/products/acrobat/readstep.html.

Response summaries will be available online at http://www.watertownct.org on the day of the bid

opening or soon after.

Responses delivered via fax are received subject to the following qualifications and limitations:

• The Town is not responsible for the confidentiality of the information transmitted.

• The Town cannot guarantee that its fax equipment will be operational and able to receive

transmittals by a particular time and date. It is the Bidder’s responsibility to ensure that

quotations are received in their entirety and on time at the required location. It is

recommended that vendors be advised to call immediately after transmitting a document

electronically to confirm complete and accurate receipt by the Town. The Town assumes

no liability in the event that a bidder’s electronic transmission is not received by the

Town in a timely fashion, or is not received either in its entirety or error-free.

• Bids transmitted electronically which have a bond requirement are subject to the same

submittal requirements as those responses delivered via traditional means, such as mail or

hand delivery, or as otherwise stipulated by appropriate authority.

INCURRING COSTS

The Town of Watertown is not liable for any cost incurred for the preparation of proposals or

submission of samples by the firms submitting proposals for the work requested in this bid document for

proposals.

FAMILIARITY WITH THE WORK

Each bidder is considered to have examined the work to fully acquaint himself with the exact existing

conditions relating to the work and has fully informed himself as to the work involved and the

difficulties and restrictions attending the performance of this bid. Failure to do so will not relieve a

bidder of his obligations to furnish all specifications set forth in this bid. The submission of a bid will

be considered as conclusive evidence that the bidder has made such examination.

CONSIDERATION OF PRIOR SERVICE

Previous performance, quality of service and merchandise will be considered.

ADDENDA AND INTERPRETATIONS & ALTERNATE PROPOSALS

Addenda information will be available online at http://www.watertownct.org. Adobe Acrobat® Reader

may be required to view this document. It is strongly suggested that Bidders check for any addenda a

minimum of forty-eight hours in advance of the bid deadline.

At the time of the opening of bids, each Bidder will be presumed to have inspected the work and to have

read and to be thoroughly familiar with all of the Contract Documents (including all addenda). The

failure or omission of a Bidder to receive or examine any form, instruction or document shall in no way

relieve any bidder from any obligation in respect to their bid.

If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of these

specifications, they may submit a written request for an interpretation to the Purchasing Agent. No

interpretations as to the meaning of the plans, specifications or other Contract Documents will be made

to any Bidder orally.

Every request for such interpretation should be in writing addressed (duplicate copy) to the Town of

Watertown, Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795, and to be given

consideration, must be received at least five (5) days prior to the date fixed for the opening of Bids.

Failure of any Bidder to receive any such Addendum or interpretations shall not relieve any Bidder from

any obligations under his bid as submitted. All Addends so issues shall become part of the Contract

Documents. Oral explanations will not be binding on the Town.

The specifications listed are to be interpreted as meaning the minimum acceptable by the Town of

Watertown. Bidders are requested to submit quotations on the basis of these specifications. Alternative

bids providing a broader scope and/or services than requested in these specifications may receive

consideration providing such equipment and/or service is clearly explained. Any exceptions to the

specifications requested herein must be clearly noted in writing and are to be included as a part of the

bid proposal. If none are included, it will be assumed that there are none. Definition of the word

“complete” means that each unit of the equipment proposed shall include all appurtenances, fasteners,

parts, accessories and services ordinarily catalogued. An item equal to that named or described in the

specifications may be furnished by the Bidder, except where expressly noted as “no substitutions.” The

naming of any commercial name, trademark, or other identification shall not be construed to exclude

any item of any manufacturer not mentioned by name, nor limit competition, but shall establish a

standard of equality only. An item shall be considered equal to the item so named or described if:

• It is at least equal in quality, durability, appearance, strength and design.

• It will perform at least equally the function imposed by the design for the work being contracted

for or the material being purchased.

• It conforms substantially, even with deviations, to the detailed requirements for the item in the

specifications.

The bidder shall hold the Town of Watertown, its officers, agents, servants, and employees, harmless

from liability of any nature or kind because of use of any uncopyrighted compositions, secret process,

patented or unpatented inventions, articles or appliances furnished or used under this bid, and agrees to

defend, at their own expense, any and all actions brought against the Town of Watertown or themselves

because of the unauthorized use of such articles.

QUOTATION LIMITATION

Bidders shall offer only ONE ITEM AND PRICE for each line item bid. If an equal item is to be bid,

the bidder is to select the brand and model that meets or exceeds the specified item, and submit their bid

for that item.

ESTIMATE OF WORK

For bidding purposes, the work has been subdivided into unit price items. The quantities shown are to

be considered as approximate only. The Purchasing Agent does not expressly or by implication agree

that the actual quantity will correspond therewith, but reserves the right to increase or decrease the

amount of any item or portion of the work as deemed necessary.

SAMPLES

Samples of articles, when required, shall be furnished free of cost of any sort to the Town of Watertown.

Samples received may be retained aby the Town for future comparison. Samples which are not

destroyed by testing, or which are no retained for future comparison, will be returned upon request at the

bidder’s expense.

WITHDRAWAL OF BID

Bidders may withdraw their proposals at any time prior to the bid date. No agent/broker shall withdraw

or cancel their proposal for a period of sixty (60) days after the bid closing date of Tuesday, March3,

2026, at 11:00 a.m. The successful agent/broker shall not withdraw, cancel or modify their proposal.

BID BONDS

In consideration of the Town of Watertown, if the Principal's bid is accepted, the Principal will execute

the required contract and furnish the necessary performance and payment bonds, the Principal and the

Surety agree as follows:

1. The Principal and Surety, jointly and severally, bind themselves to the Obligee in the amount of

the Bid Bond Amount 5% for the payment of which they bind themselves, their heirs, executors,

administrators, successors, and assigns.

2. This Bid Bond is effective from the Effective Date and shall expire on the Expiration Date unless

the Principal's bid is accepted by the Obligee, in which case this Bond will be replaced by the

required performance and payment bonds.

3. If the Principal does not enter into the contract within the time stipulated in the bid documents,

the Obligee shall have the right to enforce the terms of this Bond and recover the full amount of

the Bid Bond from the Principal and the Surety.

This Bid Bond is subject to the laws of the jurisdiction in which the project is located and supersedes

any other Bid Bond or bonds issued by the Surety for the same project.

PERFORMANCE BONDS

A performance bond is required and shall be in the amount of 100% of the bid award, in

the name of the "Town of Watertown", in the form and with a surety company approved by

the State Commissioner of banking and insurance, and issued within ten (10) calendar days

of the bid award date. Surety companies executing Bonds must appear on the Treasury

Department's most current list (Circular 570 as amended) and be authorized to transact

business in the State of Connecticut. This financial instrument shall be for the faithful

performance of the contract, and shall be used at the sole discretion of the Town of

Watertown to pay liquidated Damages for failure or refusal to perform in accordance with

the contract. No withdrawals shall be made until after five (5) calendar days’ notice of

noncompliance with the contract is sent by certified U.S. Mail. This in no way limits further

actions the Town of Watertown may take.

POWER OF ATTORNEY

Attorneys-in-fact who sign contract bonds must bile, with each bond, a certified and effectively dated

copy of their power of attorney.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

BID OPENING	BID DOCUMENT	BID RESULT
Tuesday, March 3, 2026, 11:00 a.m.	John Trumbull Primary School HVAC IAQ Project Bid Bid Document Plans Project Manual Updated Schedule Addendum #1 Part 1 Addendum #1 Part 2 Addendum #1 Part 3

John Trumbull Primary School HVAC IAQ Project Bid Bid Document Plans Project Manual Updated Schedule Addendum #1 Part 1 Addendum #1 Part 2 Addendum #1 Part 3

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