Job Order Contract (JOC) for Roofing Repairs and Replacements, RFQ 683949
| Agency: | Loudoun County |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 12, 2026 |
| Due Date: | Feb 11, 2026 |
| Solicitation No: | RFQ 683949 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFQ 683949
|
| Bid Title: |
Job Order Contract (JOC) for Roofing Repairs and Replacements, RFQ 683949
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
Loudoun County, Virginia
INVITATION FOR BID
JOB ORDER CONTRACT (JOC) FOR ROOFING REPAIRS AND
REPLACEMENTS
ACCEPTANCE DATE:
IFB NUMBER:
ACCEPTANCE PLACE :
February 11, 2026, prior to 4:00 p.m. “Local Time”
RFQ 683949
Loudoun County Government Offices
1 Harrison Street, S.E., 1st Floor,
Drop Box: Procurement Bids and Proposals
Leesburg, Virginia 20175
PLEASE NOTE:
A. Specifications and Catalog: The technical specifications and construction task catalog
for this Project are available via Microsoft OneDrive. Bidders may request access by
emailing the point of contact below. The Contracting Officer will send an initial
email, followed by a prompt to enter a verification code sent from no-
reply@sharepointonline.com. Please note that this email often goes into spam/ junk
folder.
B. Optional Pre-Bid Conference: A virtual Pre-Bid Conference will be held via Microsoft
Teams on January 16, 2026, at 11:00 a.m. The session will cover the JOC process,
bid requirements and a Contractor’s Perspective, including a brief cost proposal
workshop. It will also provide an overview of supplier registration and online
submission through iSupplier. Participants may join using the provided link or dial in
number:
C.
Join the meeting now
Meeting ID: 257 934 562 313 64
Passcode: z9C2Kr2e
Dial in by phone
+1 757-600-4923
Phone conference ID: 246 814 915#
Requests for information related to this Invitation should be directed to:
Nebila Kurtu, NIGP-CPP, CPPB, VCCO, FMP
Job Order Contract (JOC) for Roofing Repairs and Replacements
IFB RFQ 683949
Page 1 of 77
Contracting Officer
(571) 627-7455
E-mail address: nebila.kurtu@loudoun.gov
This document can be downloaded from our web site:
www.loudoun.gov/Procurement
The terms and conditions contained in this Invitation for Bid and in the County-
Contractor Agreement are not negotiable.
Issue Date: January 12, 2026
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF
DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE
CONTACT THIS DIVISION AS SOON AS POSSIBLE.
Job Order Contract (JOC) for Roofing Repairs and Replacements
IFB RFQ 683949
Page 2 of 77
JOB ORDER CONTRACT (JOC) FOR ROOFING REPAIRS AND
REPLACEMENTS
SECTION/TITLE
PAGE
1.0 PURPOSE........................................................................................................................................ 4
2.0 COMPETITION INTENDED............................................................................................................. 4
3.0 OVERVIEW OF THE CONTRACT .................................................................................................. 4
4.0 PREVAILING WAGE RATES.......................................................................................................... 7
5.0 DISCREPANCIES............................................................................................................................ 8
6.0 BIDDER’S MINIMUM QUALIFICATIONS ....................................................................................... 9
7.0 TERMS AND CONDITIONS .......................................................................................................... 10
8.0 INSTRUCTIONS TO BIDDERS ..................................................................................................... 53
9.0 BID FORMS TO BE EXECUTED AND SUBMITTED BY BIDDER .............................................. 62
ATTACHMENTS:
ATTACHMENT 1:
ATTACHMENT 2:
ATTACHMENT 3:
ATTACHMENT 4:
The Construction Task Catalog®
The Technical Specifications
County – Contractor Agreement (Contained herein)
Contract Prevailing Wage Rate
Authorized By:
s/Nebila Kurtu, NIGP-CPP, CPPB
Contracting Officer
Date: January 12, 2026
Job Order Contract (JOC) for Roofing Repairs and Replacements
IFB RFQ 683949
Page 3 of 77
1.0 PURPOSE
1.1 The County of Loudoun, Virginia (County) seeks to award one (1) or more,
with a maximum of two (2), Job Order Contracts (JOC or Contract) to qualified
specialized roofing contractors to provide county-wide roof repairs and
replacements on an as-needed basis at various Loudoun County facilities
over a one (1)-year Base Term and up to three (3) additional one (1)-year
Option Terms. A JOC is a competitively bid, firm fixed priced, indefinite
quantity contract. The Work includes a collection of Tasks and related
specifications that have pre-established unit prices. JOCs are to be used
for the accomplishment of repair, alteration, construction, maintenance,
rehabilitation, demolition, and construction of infrastructure and buildings by
means of individual Job Orders issued under the JOCs and related to
discrete, identified Projects.
1.2 JOCs will generally be utilized to accomplish small to medium sized Projects
with a typical Job Order value within the range of $10,000 - $1,000,000. The
typical Work is anticipated to include but not limited to insulation, flashing
and stripping for all types of roofing work (i.e., rolled roofing, built-up roofing
(BUR), membrane roofing, insulation, flashing and stripping, asphalt
composite shingles, standing seam roofing, slate roofing, etc.), full roof
replacement, partial roof replacement, repairs, and associated Work.
In addition, Work under this contract may include minor general construction
work, light framing, fascia repair, frame-in of existing openings, asbestos
testing, etc. The maximum value of any individual Job Order total is not
expected to exceed $1,000,000. The County makes no guarantee as to the
minimum amount of Work that will be awarded under each of these
contracts.
1.3 For the purposes of JOCs, a Loudoun County “Purchase Order” is described
as a “Job Order”.
1.4 The County Construction Contract resulting from this IFB requires the
payment of Prevailing Wage Rates. Refer to Section 4.0 below.
2.0 COMPETITION INTENDED
It is the County's intent that this Invitation for Bid (IFB) permits competition. It shall
be the Bidder's responsibility to advise the Purchasing Agent in writing if any
language, requirement, specification, etc., or any combination thereof, inadvertently
restricts or limits the requirements stated in this IFB to a single source. Such
notification must be received by the Purchasing Agent not later than fifteen (15) days
prior to the date set for bids to close.
3.0 OVERVIEW OF THE CONTRACT
3.1 A JOC is an indefinite quantity contract pursuant to which the Contractor
will perform an ongoing series of individual Projects at different County
Job Order Contract (JOC) for Roofing Repairs and Replacements
IFB RFQ 683949
Page 4 of 77
facilities and sites, often simultaneously, throughout the County. The
Contract Documents include a Construction Task Catalog® (CTC)
containing construction tasks with pre-established Unit Prices. All Unit
Prices are based on local labor, material and equipment prices and are
intended to reflect the direct cost of construction (excludes overhead and
profit).
3.2 Adjustment Factors
A. The Contractor will bid two (2) Adjustment Factors to be applied to
pre-established Unit Prices contained in the Construction Task
Catalog®. These Adjustment Factors shall apply to every task in the
Construction Task Catalog®.
1. An Adjustment Factor for performing Work during Normal
Working Hours (7:00 a.m. to 5:00 p.m. Monday through
Friday, except Holidays)
2. An Adjustment Factor for performing Work during Other Than
Normal Working Hours (5:01 p.m. to 6:59 a.m. Monday
through Friday and any time Saturday, Sunday, and Holidays
as defined in 7.4(M) below).
The Adjustment Factor provided for performing Work during
Other Than Normal Working Hours must be greater than the
Adjustment Factor provided for performing Work during Normal
Working Hours.
B. The Contractor will also bid one (1) Adjustment Factor for Tasks not
contained in the Construction Task Catalog®.
An Adjustment Factor for performing Work deemed not to be
included in the Construction Task Catalog® but within the general
scope of the Work.
These Tasks are referred to as "Non-Pre-priced Tasks (NPP)". NPP
Tasks may require new specifications and drawings and may
subsequently be incorporated into the Construction Task Catalog®.
The Bidders will offer an Adjustment Factor to be applied to the
actual material, equipment, and labor cost for NPP Tasks. The NPP
Tasks Adjustment Factor shall not be less than 1.0500 and not
higher than 1.2500. The Non-Pre-Priced Adjustment Factor will
remain constant for the duration of the Contract.
The three (3) Adjustment Factors will be weighted based on the County’s
anticipated percentage of applicability (see Bid Form) and a resulting Award
Criteria Figure.
3.3 The Process - As Projects are identified by the County, the Contractor will
jointly scope the Work with the County’s authorized representative. The
County will prepare a Detailed Scope of Work and issue a Request for Price
Proposal to the Contractor. The Contractor will then prepare a Package for
Job Order Contract (JOC) for Roofing Repairs and Replacements
IFB RFQ 683949
Page 5 of 77
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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